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Australia-Japan Foundation Act - Australia-Japan Foundation - Report - 1993-94


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A U S T R A L I A - J A P A N F O U N D A T I O N

ANNUAL REPORT

1993 - 94

Australian Government Publishing Service

Canberra

© Commonwealth of Australia 1994

ISSN 0155-8447

ISBN 0 644 35451 8

This work is copyright. Apart from any use as permitted under the Copyright Act

1968, no part may be reproduced by any process without prior written permission

from the Australian Government Publishing Service. Requests and inquiries

concerning reproduction and rights should be addressed to the Manager,

Commonwealth Information Services, Australian Government Publishing Service,

GPO Box 84, Canberra ACT 2601.

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The Australia-Japan Foundation — Established by the Australian Government —

P O BOX E500 QUEEN VICTORIA TCE PARKES ACT 2600 AUSTRALIA CORE 4 FLOOR 3 WING 5 EDMUND BARTON BLDG

KINGS AVE BARTON ACT 2600 TEL: (06) 261 3898 FAX: (06) 273 3971 IN REPLY PLEASE QUOTE:

Senator the Hon Gareth Evans, QC

M inister for Foreign Affairs

Parliament House

C ANBERRA ACT 2600

Dear Senator Evans

In accordance with Section 25 o f the Australia-Japan Foundation Act 1976,

I submit the annual report o f the operations o f the Foundation together with

financial statements for the financial year 1993-94.

Yours sincerely

i

Jolih L Menadue

Chairman

CONTENTS

Chairman's Message 1

Members of the Australia-Japan Foundation 3

Foundation Offices 4

Major Activities in 1993-94

New Directions 5

Celebrate Australia 5

Discovering Australia Teacher's Kit 6

Japanese Education in Schools Program 8

Photographic Exhibition-The Australian Environment 9

AJF Library 9

AJF-Asahi Simbun Symposiums 9

Australian Studies Seminar 11

Grants to Australia-Japan Societies 11

Grants to Japan-Australia Societies 11

Establishment, Functions and Powers 12

Appendix A: Activities in 1993-94 17

Appendix B: Financial Statements 25

CHAIRMAN'S MESSAGE

On 1 January 1994, I had the honour of being appointed the new chairman of

the Australia-Japan Foundation (AJF). I wish to extend the warm thanks of the board

to Sir Neil Currie CBE, who served on the board for a total of seven years, four of

these as chairman. Under his leadership, the Foundation seeded many programs to

encourage Australians to acquire Japan-related skills. The success of these programs

is evident in the great number of Australians now proficient in the language and

contributing effectively to Australian business and cultural endeavours in Japan.

This year marked a new focus for the Foundation. As a result of a review

conducted in 1993, the Foundation decided to shift its focus toward broadening

perceptions about Australia in Japan. Over the years, people-to-people contact

between Australia and Japan has steadily increased—from tourists and working-

holiday makers, students and artists, to business and government delegations.

Surveys on Japanese attitudes toward Australia show however, that the Japanese

public still perceives Australia as a popular tourist destination and provider of raw

materials. This year, the AJF began to develop a six-year strategy designed to

demonstrate that Australia is also a great many other things. The strategy is based on

two elements.

The first comprises the strategic provision of relevant, and interesting,

information about Australia: the first major project being the Discovering Australia

teachers' kit. This kit is a unique resource and gives a clear and comprehensive

overview of contemporary Australian society. In May, the Foundation distributed

more than 300 kits among Japanese teachers for trialing, and we anticipate that the

kit w ill be made available to every junior high school in Japan when the trial is

completed in late 1994.

The second is to promote Australian expertise of relevance to contemporary

Japanese society. By facilitating opportunities to demonstrate Australian expertise in

Japan, the Foundation seeks to provide convincing evidence that Australia is indeed

a sophisticated and innovative country. New business opportunities and institutional

links w ill of course be valuable by-products. This year, the Foundation began by

investigating opportunities in the area of English-language education.

The AJF's new commitment to diversifying perceptions about Australia was

complemented in November 1993 by Celebrate Australia. This promotion was

unique in its scope, quality and integrated approach and marked a recognition by

the Australian Government that Australia's image in Japan was an outdated one and

that we needed actively to change it. We welcomed Celebrate Australia for the

opportunity it provided to highlight our new focus.

The Foundation also supports an integrated approach to promoting Australia

and believes that maintaining close working-relationships with other Australian

government agencies and businesses in Japan is vital to broaden perceptions

effectively.

The Foundation would like to thank the Department of Employment, Education

and Training, the education systems in the states and territories and the Japan

Foundation for their continued support of Japanese-language education in Australia.

It is through their increased commitments that the AJF has been able to concentrate

fully on its new charter.

On behalf of the board, I would also like to thank the secretariat and the Japan

office, which maintain a high standard of service despite resource limitations. We

would like to acknowledge the contribution of Susan Grace, who returned to the

Department of Foreign Affairs and Trade in January after serving in the secretariat for

two years.

Mr John L Menadue

Sir Neil Currie (left) was farewelled by current and

former board members at a dinner on 9 December

hosted by Mr Kim Jones, Deputy Secretary,

Department of Foreign Affairs and Trade.

(Mr John Menadue was appointed chairman from

January 1994.)

MEMBERS OF THE AUSTRALIA-JAPAN FO UNDATION

Under Section 9 of the Australia-Japan Foundation Act, 1976, members of the

Australia-Japan Foundation are appointed by the Minister for a period specified by

the M inister but not exceeding five years. The M inister may also re-appoint

members. The Foundation may consist of not less than five nor more than 15

members. At 30 June 1994 there were 12 members, listed below:

M r John L Menadue AO M r Rawdon Dalrymple AO Chairman Deputy Chairman Ms Carol Austin M r Paul H Barratt

19.8.86 - 31.12.95 1.1.94- 31.12.96 1.8.92 -31 .7 .9 5 8.8.91 - 7.8.94

Professor Hugh Clarke 1.8.92 - 31.7.95

M r Ray Hann 8.8.91 - 7.8.94

f\ftHon Sir Llewellyn Edwards AC 8.8.91 - 7.8.94Dr Maria Flutsch 8.8.91 - 7.8.94

Ms Andrea H ull 1 .8 .92 -3 1 .7 .9 5

M r Kim Jones 1 .1 .94 -3 1 .1 2 .9 6

Professor

M alcolm D H Smith M r Trevor Sykes

1.7.89 - 30.6.94 8.8.91 - 7.8.94

During the year Mr Ric Smith resigned from the board following a change in his

responsibilities as Deputy Secretary of the Department of Foreign Affairs and Trade.

Mr Micheal Easson's appointment was terminated under section 14(1) of the

Australia-japan Foundation Act 1976.

FOUNDATION OFFICES

Australia

Edmund Barton Building

BARTON ACT 2600

Telephone (06) 261-3898

Facsimile (06) 273-3971

Postal Address

PO BoxE500

Queen Victoria Terrace

PARKES ACT 2600

Japan

Australian Embassy

2-1-14 Mita

Minato-ku

TOKYO 108

Telephone (03) 5232-4063

Facsimile (03) 5232-4064

MAJOR ACTIVITIES IN 1993-94 NEW DIRECTIONS

This year marked the transition of the Australia-Japan Foundation away from

focusing on Japanese-language education in Australia to broadening perceptions

about Australia in Japan. A review of the Foundation in 1992-93 concluded that the

AJF had an important role to play in underpinning the bilateral relationship by

attempting to change attitudes about Australia among the Japanese public. To

achieve this, it was agreed that the Foundation would shift the focus of its activities

from Australia to Japan, resulting in a greater role for its office in Japan. The

Foundation also decided that, due to increased commitments by other agencies with

significantly greater means, it could begin phasing out its Japanese-language

programs to make more of its fund available for new initiatives.

The Foundation's first new major initiative was the Discovering Australia

teachers' kit. At its meeting on 16 March 1994, the Foundation identified several

other areas where it could contribute, notably English-language education, and

initiated research into potential projects.

CELEBRATE AUSTRALIA

The AJF's new commitment to diversifying perceptions about Australia was

complemented by Celebrate Australia, the largest and most successful promotion

ever staged by the Australian Government in Japan, in November 1993. Celebrate

Australia consisted of over 100 events in more than 32 cities around Japan to

promote Australian arts, business, education, technology and sport.

As Celebrate Australia's cultural programs director, the AJF director in Tokyo,

was closely involved in the planning and execution of educational, sporting and

cultural programs and instrumental in forging new and strategic links between

Australia and Japan.

The AJF also used the publicity platform created by Celebrate Australia to hold

several events under its banner— an Australian Studies Seminar, the annual AJF-

Asahi Shimbun Symposium and the Australia-Japan Alumni Association's inaugural

dinner—and initiated its first new major project, the Discovering Australia teachers'

kit. The Foundation also provided financial and in-kind support for a variety of

component events ranging from the major sporting initiative, Aussie Sports Expo, to

grass-roots regional events such as Australian participation in the Hanno-city festival

and the 10th anniversary of the Hida-Takayama Japan-Australia Society.

Education DISCOVERING AUSTRALIA TEACHERS' KIT

Production of the first edition of the AJF's Discovering Australia teachers' kit was

completed in February 1994. Consultants David and Kazumi Cervi worked closely

with the AJF teachers' kit sub-committee over 15 months to research and produce

this edition. The kit consists of written material, wall charts and a video presenting

information about Australia in Japanese and has been designed specifically as a

teaching aid for Japanese jun ior high school teachers and gives a clear and

comprehensive overview of contemporary Australian society.

The chairman visited Japan in May to officially launch the kit at the Australian

Embassy in Tokyo. A six-month trial of the kit, in cooperation with the Japanese

Ministry of Education, was also initiated at the launch. The trial was overseen by an

advisory committee comprising five Japanese education specialists: Mr Fumitaka

Shibusawa, Ministry of Education official; Mr Kazuhiro Ishikami, Izumi Nishi Junior

High School, Suginami Ward, Tokyo, and a member of the Ministry of Education's

textbook advisory group; Ms Mafuyu Kimura, Ochanomizu Women's University

Junior High School, member of the teaching materials advisory committee and of the

geography textbook editorial committee of Tokyo Shoseki; Mr Akihito Uno, Dai

Juroku Junior High School, Adachi Ward, Tokyo, and a member of the curriculum

advisory group and textbook preparation group; and Mr Shuniji Yashima, Kiyose

Senior High School, and well-known author of high school geography textbooks.

Recommendations from the trial are expected to be received by the AJF in October

1994. The Foundation then hopes that a second edition of the kit w ill be made

available to every high school in Japan for the new school year beginning April

1995.

Of the total 750 first-edition copies sent to Japan, 300 were distributed among

Japanese teachers for the trial and 200 were presented to Australian JET program

participants for use and evaluation. The remaining kits were given to a variety of

organisations and individuals, including Australian studies lecturers in Japan, who

expressed interest in using the kit as resource material. There was also significant

interest in Australia from organisations including universities involved in Japanese-

language education and Australian studies, and other bilateral foundations.

JAPANESE EDUCATION IN SCHOOLS PROGRAMS

The AJF concluded its involvement in Japanese-language education in Australia

by funding a series of programs designed to maintain and upgrade the qualifications

of teachers of Japanese language. The program was part of the AJF's focus of

improving the ability of Australians in dealing with Japan through the acquisition of

Japanese language.

A three-week program for teachers held with the generous assistance of the

Shoyu Club, a Japanese philanthropic organisation based in Tokyo, took place in

September 1993. More than 25 teachers attended the program. The Foundation also

negotiated a joint program with the Mitsubishi Bank Foundation and the Japan

Foundation to conduct in-service training for Australian teachers of Japanese-

language at the Japanese Language Centre in Sydney. One course was held in the

year under review, in January, which provided training opportunities for over 30

teachers. The three organisations have committed to a similar program for 1994-95.

The AJF also funded workshops in the ACT and the Northern Territory to

provide in-service training for teachers of Japanese. These workshops were the final

in a series held in Western Australia, South Australia (co-funded with the Japan

Foundation), New South Wales, Queensland and Tasmania in 1992-93. The

workshops were organised on behalf of the AJF by members of the Japanese

Teachers' associations. The AJF would like to thank the associations for their efforts.

SUPPORT FOR TERTIARY STUDENTS OF JAPANESE

Since 1982, the AJF has provided scholarships to tertiary students of Japanese,

and in the year under review, eight students were able to study for up to 12 months

at a university or language school in Japan. At its 16 March 1994 meeting, the board

decided that as there were significantly increased opportunities for Australians to

study Japanese in-country it would discontinue this program in order to fund new

initiatives.

The AJF continued its support of the University of Queensland Master of

Interpreting and Translating course. It provided scholarships to assist five students

throughout the duration of their studies. As there was no suitable candidate for the

internship scholarship (support for a graduate of the program for a period of work

experience in Japan), and given the high calibre of applicants for the interpreting

scholarship, the board agreed that funds normally allocated to the internship should

be re-allocated to allow an increased number of interpreting scholarships. In line

with the Foundation's shift in focus, it was decided that this program would be

discontinued from financial year 1995-96.

CULTURE AND LIFESTYLE

PHOTOGRAPHIC EXHIBITION— THE AUSTRALIAN ENVIRONMENT

The AJF developed a portable photographic exhibition featuring the work of

some of Australia's top environmental and landscape photographers. The exhibition,

which w ill be used as an educational tool, uses images of diverse and fragile eco­

systems to visually highlight the importance of protecting natural environments.

The works contained in the exhibition were drawn from a larger exhibition

developed on behalf of the Victorian Environment Defenders Office. It features the

work of Kelvin Aitken, Ken Stepnell, Richard Bennett, Jocelyn Burt, Robert Cell, Ern

Mainka, Richard White, Janusz Molinski, Richard I'Anson, Richard Thwaites and

Peter W alton, all of whom agreed to their work also being included in the

Foundation's exhibition free of charge. The AJF thanks all the photographers for their

participation.

A comprehensive touring schedule is being developed to commence during the

forthcoming financial year. In the interim, the exhibition has been displayed at the

Australian Embassy in Tokyo and featured at the Australian fair at Izumi Park Town,

Miyagi-ken. The exhibition was also lent to the Australia Abroad Council for use in

an Australian promotion in Taegu (southern Korea) in April.

INFORMATION AJF LIBRARY

The AJF runs the Australian library at the Australian Embassy in Tokyo. Users,

who are predominantly Japanese, range from academics and tertiary students to the

general public. The library has holdings of 11 000 books on almost every aspect of

Australia and the Australia-Japan relationship, and subscribes to some 200

magazines and newspapers. It is the largest library of its type in Japan and the only

one which is open to the public. The library had more than 12 000 visitors during

1993-94 and 6 000 telephone enquiries and expects to increase these numbers by

the introduction of easy-access technology and communications services.

M f-ASAH I SHIMBUN SYMPOSIUMS

Joint AJF-Asahi Shimbun symposiums were run in Japan during 1993-94 for the

seventh year in succession. The symposiums, held in Tokyo, Osaka and Fukuoka,

were well attended and received extensive coverage in the Asahi Shimbun, Japan's

largest circulation newspaper. The AJF wishes to express its appreciation to the Asahi

Shimbun for the considerable support it provided to the symposiums and for other

AJF activities this year. It also wishes to thank Qantas for its continued support. The

theme of the symposiums was Man in Harmony with Nature and the keynote

speaker was Dr Mamoru Mori, Japan's first astronaut, who received his doctorate

from Flinders University in South Australia.

Tokyo panelists

Dr Mamoru Mori, General Manager, Astronaut Office,

National Space Development Agency of Japan

Mr Kenji Tawara, Senior Ranger, Darwin Office,

Conservation Commission, Northern Territory

Professor Keikichi Kihara, Chiba University, Vice President

National Trust of Japan

(From left to right) Mr Kenji Tawara, Professor Keikichi Kihara and Dr Mamoru Mori

during discussions at the 1993 AJF - Asahi Shimbun Symposium in Tokyo.

Osaka and Fukuoka panelists

Mr Kenji Tawara, Senior Ranger, Darwin Office

Conservation Commission, Northern Territory

Professor Shuzo Koyama, National Museum of Ethnology

Ms Margaret Price, Australian journalist

AUSTRALIAN STUDIES SEMINAR

A one day seminar was held at Asahi Hamarikyu Small Hall in Tokyo on

Australian studies as part of Celebrate Australia. Professors Hugh Clarke and

Malcolm Smith chaired discussions ranging from Australia's national identity, its

defence industry, its role in Asia and to the future of Australian studies.

GRANTS This year, the Foundation revised and streamlined the application procedure for

its grants program. In Australia, the AJF runs a limited grants program to support

innovative proposals relevant to the aims of the Foundation. In 1993-94, funding

assistance for 13 projects in Australia and 32 projects in Japan was approved.

Successful applicants predominantly undertook activities in Japan and established

new and important people-to-people links. In Japan, 14 research projects by

Japanese academics, on a variety of current Australian topics, were also granted

assistance.

GRANTS TO AUSTRALIA-JAPAN SOCIETIES

The AJF provided grants to nine Australia-Japan societies in 1993-94. The

societies used the funds for a wide variety of projects, most of which related to the

acquisition of Japan-related skills by Australians. The Australia-Japan Society of NSW

used the grant to provide scholarships for 24 teachers of Japanese to undertake an

eight-day intensive Japanese-language upgrading course. The South Australian

Australia-Japan Association provided assistance to a group of young South Australian

business people whose employers had business links with Japan with the aim of

increasing their knowledge and competency in their dealings with Japan. The

societies of Victoria, Tasmania, Western Australia, North Queensland and the ACT

provided scholarships for students of Japanese language to travel and study in Japan.

GRANTS TO JAPAN-AUSTRALIA SOCIETIES

The AJF supported the Third (1993) Japan-Australia Society National Conference

hosted by the six Kyushu-bloc Japan-Australia Societies at the Huis Ten Bosch,

Nagasaki Holland Village. Participants discussed ways of strengthening and

improving bilateral relations between Australia and Japan. They also presented

proposals for goodwill activities, grass-roots campaigns and student exchange

programs and reviewed past activities. The number of societies has grown steadily

over recent years and there are now 38 independent entities representing all the

major regions in Japan. Annual conferences have provided a catalyst for the

societies, which draw their membership from the community and business groups,

ESTABLISHMENT, FUNCTIONS AND POWERS

ENABLING LEGISLATION

Following the recommendations to the Government by a committee under the

chairmanship of Sir John Crawford, AC, CBE, the Australia-Japan Foundation was

established as an independent statutory body by the Australia-Japan Foundation

Act 1976 which came into force on 10 May 1976. The Act also established the

Australia-Japan Fund, which the AJF administers.

OBJECTIVES

The broad objectives of the Australia-Japan Foundation are to deepen and

strengthen relations between Australia and Japan by fostering greater mutual

awareness and understanding through people-to-people contact and by promoting

study and other activities to elucidate to each other the society, culture, language

and outlook of the two peoples.

FUNCTIONS

Section 5(1) of the Austraiian-Japan Foundation Act 1976: The functions of the

AJF are to encourage a closer relationship between the peoples of Australia and

Japan and to further the mutual knowledge and understanding of those peoples and

in particular, but without limiting the foregoing:

♦ to broaden perceptions about Australia in Japan

♦ to promote public support for a balanced long-term relationship with Japan

POWERS

Section 6(1) of the Austraiian-Japan Foundation Act 1976: Subject to this Act,

the AJF may do all things that are necessary or convenient to be done for or in

connection with the performance of its functions and, in particular, but without

limiting the foregoing may:

(a) enter into contracts;

(b) occupy, use and control any land or building owned or held under lease by the

Commonwealth and made available for the purposes of the AJF

(c) acquire, hold and dispose of property;

(d) with the approval of the Minister, accept gifts, devises and bequests made to the

AJF, whether on trust or otherwise, and act as trustee of property vested in the

AJF upon trust;

(e) make grants or loans of money, and provide scholarships or other benefits, on

such conditions as it thinks fit; and

(f) co-operate with other persons.

RESPONSIBLE MINISTER

The AJF is responsible to the Minister for Foreign Affairs.

MINISTER'S POWER OF DIRECTION

The Minister has the following statutory powers of direction over the AJF (figures in

brackets indicate the section of the Australian-fapan Foundation Act 1976 conferring

this power):

♦ to require advice from the AJF concerning any specified matter falling within the

scope of the functions of the AJF (5(2));

♦ to give general directions regarding the performance of the AJF's functions (5(3));

♦ to terminate the appointment of members in certain circumstances (14);

♦ to require the convening of a meeting of the AJF (1 5(3));

♦ to require the AJF to furnish to the Minister reports, with or without financial

statements, in addition to the annual report (25(4));

♦ The AJF shall not, without the approval of the Minister:

(a) enter into a contract involving the payment or receipt of an amount

exceeding $50 000 or, if a higher amount is prescribed, that higher amount; or

(b) enter into a lease of land for a period exceeding 10 years (23(1)).

OPERATIONS

The AJF commenced operations in August 1 976 and was attached, for

administrative purposes, to the Department of Prime Minister and Cabinet. In

December 1977 administrative responsibility was transferred to the then Department

of Foreign Affairs. The AJF secretariat was situated initially in Canberra but in

February 1978 moved to Sydney. In June 1979, the AJF also obtained premises in

Tokyo and its Japan office was officially opened there on 17 April 1980. In January

1988 the secretariat was transferred from Sydney back to Canberra where it was

integrated as a directorate into the Department of Foreign Affairs and Trade.

The AJF is governed by a board of members, who serve in a part-time capacity.

They are appointed by the Minister for Foreign Affairs.

AJF STAFF

Subject to general policy direction of the Foundation, AJF secretariat staff report

to the Assistant Secretary, International Cultural Relations Branch, Department of

Foreign Affairs and Trade, and the Japan office staff report to the Ambassador at the

Australian Embassy in Tokyo. The secretariat comprises a director and one other

staff, and the Japan office comprises a director in Tokyo. The secretariat and Japan

office staff are responsible for the financial management of the Foundation, and

development and administration of the Foundation's programs. The secretariat and

Japan office staff also manage the Japan cultural relations program of the

department.

During the year under review, Ms Susan Grace resigned her position as director

of the secretariat in order to undertake an exchange with the Japanese Government

in Tokyo. In February, Ms Mary-Jane Liddicoat replaced Ms Grace as director.

Ms Gillian Walker continued as projects officer.

Mr Terry White continued as director of the Foundation's Japan office, assisted

by five locally-engaged Japanese staff.

The contact telephone number for the secretariat is (06) 261-3898 and the

facsimile number is (06) 273-3971. The contact telephone number for the Japan

office is (03) 5232-4063 and the facsimile number is (03) 5232-4064.

SUBSIDIARIES

The AJF has no subsidiaries.

FREEDOM OF INFORMATION ACT

The AJF is a prescribed agency for the purposes of the Freedom of Information

Act 1982 (FOI). Details of FOI-related activities during 1993-94 are as follows:

(a) Requests made: Nil

(b) Handling of rejections: Nil

(c) Costs of Freedom of Information

Fees received: Nil

Attributed costs (based on maintenance of work sheets):

Staff time: Nil

Other: Nil

Extra staff positions sought: Nil

(d) Internal procedures

(i) rules made about monitoring procedures: the director of the secretariat

has been given responsibility for monitoring the progress of requests

(ii) changes to fee schedules: as prescribed from time to time

(iii) disciplinary action in relation to FOI: no cases

(iv) innovations in information handling: no changes to present system

(v) levels of delegations: the director senior officer grade C has been

delegated powers to grant or deny requests, to amend or refuse to amend

personal records and to fix or remit or refuse to remit charges (powers contained

in sections 14, 18, 20, 21, 22, 24, 25, 29, 30 and 50 of the Freedom of

Information Act 1982). As principal officer, the chairman reviews any decisions so

made if requested by the applicant in accordance with the provisions of the Act

(vi) special arrangements made to implement legislation: nil

(vii) special problems experienced: nil

(viii) efforts to encourage compliance: this has not been found to be necessary.

(e) Staff training and development: the AJF has produced an internal working paper,

distributed to all staff, outlining procedures to be observed in handling requests.

ORGANISATION AND FUNCTIONS

These are set out in other areas of this annual report.

POWERS

The powers of the AJF are set out in section 6 of the Austraiian-Japan

Foundation Act 1976. Powers which may affect members of the public are the

powers to make grants or loans of money, and provide scholarships or other

benefits, on such conditions as the AJF thinks fit.

ARRANGEMENTS FOR OUTSIDE PARTICIPATION

Persons outside the Commonwealth administration may participate in the AJF's

policy formulation or administration of schemes by invitation by the AJF.

CATEGORIES OF DOCUMENTS

There are no documents in the AJF's possession which are open to public access

as part of the public register or otherwise. The Australia-Japan Foundation annual

report is available on request. A document about the AJF and its programs is also

available on request.

FACILITIES FOR ACCESS Facilities for examining documents of the AJF are provided in the Foundation's

secretariat in Canberra.

FOI PROCEDURES AND INITIAL CONTACT POINTS

Initial enquiries on access should be directed to the Director, Australia-Japan

Foundation. The postal address is: PO Box E500, Queen Victoria Terrace, Parkes,

ACT 2600. The office is located in the Edmund Barton Building, Barton ACT 2600,

the telephone number is (06) 261 -3898, and the facsimile number is (06) 273-3971.

OTHER INFORMATION

The following matters are handled by the Department of Foreign Affairs and Trade

on behalf of, and in consultation with, the AJF:

♦ Equal Employment Opportunity

♦ Industrial Democracy

♦ Occupational Health and Safety

♦ Access and Equity Program

♦ Ombudsman

APPENDIX A

ACTIVITIES IN 1993-94 $ VALUE

(i) EDUCATION DISCOVERING AUSTRALIA TEACHER'S KIT PROJECT 75 944.74

JAPANESE-LANGUAGE EDUCATION IN AUSTRALIAN SCHOOLS 85 064.24

AJF-Shoyu Club teacher training 77 682.87

AJF-Mitsubishi Bank Foundation intensive teacher training 5 000.00

Workshops for Australian teachers of Japanese 2 381.37

AUSTRALIA-JAPAN FOUNDATION STUDIES GRANTS

Grants to Japanese honours students to support their study in Japan: 127 713.00

University of Tasmania Ms Jennifer Scott 1 5 700.00

Murdoch University Ms Kylie Beechen 1 3 700.00

Ms Alison Evans 13 700.00

University of Queensland Ms Felicia De Laat 1 9 700.00

Bond University Ms Natalie Conn 14 913.00

Curtin University Ms Linda Wilson 25 000.00

Swinburne University Ms Paula Bell 25 000.00

UNIVERSITY OF QUEENSLAND INTERPRETING SCHOLARSHIPS

Two-year scholarships for students enrolled in Master of Literary

Studies course in Japanese translating and interpreting to: 36 333.79

Mr Yuri Furuno

Ms Helen Ratcliffe

Ms Julia Brockhurst

Ms Melanie Devlin

Ms Julia Hayes

AUSTRALIA-JAPAN FO U N D ATIO N

POSTGRADUATE SCHOLARSHIPS FOR JAPANESE 4 040.00

Mr Mitsushi Sugihara, Researcher 1 951.00

Graduate School of Law, Waseda University

Research on transnational family law with an emphasis on

the relationship between citizenship or nationality and

divorce jurisdiction, at Monash University. Return fare only.

2 089.00 Ms Tomoko Akami, PhD student

Graduate School of Social Sciences, Hiroshima University

To complete a doctorate in East Asian Studies at the

Australian National University.

(ii) CULTURE AN D LIFESTYLE PHOTOGRAPHIC EXHIBITION—

THE AUSTRALIAN ENVIRONMENT

(iii) INFORMATION AUSTRALIAN LIBRARY IN TOKYO

Expenditure on the AJF's public access Australian library in Tokyo.

AJF-ASAHI SHIMBUN SYMPOSIUMS

Seventh syposium in Tokyo, fourth in Osaka and first in Fukuoka.

AUSTRALIAN STUDIES SEMINAR

(iv) GRANTS GRANTS TO AUSTRALIA-JAPAN SOCIETIES— AUSTRALIA

MINOR GRANTS-AUSTRALIA

University of Queensland 5 000.00

Assistance with airfare costs for Professor Miller of the

Key Centre for Asian Languages and Studies to visit Japan.

Swinburne University of Technology 4 900.00

Contribution toward fostering work placements in Japan

for Australian physicists.

Manten Adventures 5 000.00

Assistance with development costs of the Camp Oz

bilingual education project.

Australia-Japan Society of NSW 5 000.00

Assistance with airfares of delegates to the National

Conference of Australia-Japan Societies.

Australia-Japan Research Centre, ANU 4 900.00

Assistance with cost of airfares for Professors Ross Garnaut,

Nancy Viviani and Paul Dibb to attend the Japan-Asia-

Australia Symposium in Tokyo.

9 104.00

232 849.44

42 180.37

40 091.75

68 500.00

44 981.00

Asian Studies Association of Australia

Assistance with costs of the Biennial Conference of the

Asian Studies Association of Australia.

University of New England

Australia-Japan Foundation Prize in Economic History.

International Women in Agriculture Network

Contribution toward travel costs for Ms Mika Iba to

attend the inaugural International Women in Agriculture

Conference hosted by Australia.

Derwent Valley Concert Band

Contribution toward touring expenses for the

Derwent Valley Concert Band for performances at the

Mie Prefecture Cultural Festival in Daian on

5-4 September 1994 at the Expo '94 Plaza.

Australia-)apan Economic Institute

Contribution toward the production of Scholarships and

Exchanges for Australians to Japan.

Ten Penny Bit Bush Band

Contribution toward touring expenses for the Ten Penny

Bit Bush Band, which was invited by the Nara J-A Society

to undertake a teaching program of traditional Australian

music, dance, stories, instruments and dress.

The Choir of Ormond College

Contribution toward touring costs of the Choir of Ormond

College to perform Ί 0 concerts of Australian and European

choral works in June 1995.

World Art Magazine

Contribution toward translation costs of feature and

review articles about contemporary Japanese art for the

Australian publication World Art Magazine.

2 931.00

100.00

2 150.00

2 000.00

4 000.00

2 000.00

4 000.00

3 000.00

GRANTS TO JAPAN-AUSTRALIA SOCIETIES-JAPAN

GRANTS-JAPAN

Mr Hitoshi Morishita 2 575.33

Assistance with airfares to identify an Australian lecturer

and students for the International Ceramic Workshop.

Mr Naokazu Nakanishi 6 681.81

Contribution toward the publication of studies on adult and

continuing education in Australia.

21 723.90

65 954.29

Professor Fumihiko Satofuka 4 021.45

Assistance toward travel expenses related to the establishment

of a cooperative research agreement on multiculturalism.

Professor Toshiaki Sonohara 5 361.93

Assistance for research on Mabo and laws affecting Australia's

indigenous peoples.

Professor Hajime Hirai 3 518.15

Assistance for research on sports and social interaction in

Australia.

Ms Naoko Sajima 5 629.05

Contribution toward the publication of studies on security in

the Asia-Pacific.

Professor Yoshizaki Mizuta 6 585.88

Assistance for travel expenses related to research on resource

handling and geo-engineering.

Mr Ikuo Kawakami 2 634.35

Assistance for research on language instruction in a

multicultural society.

Professor Satoshi Hamashima 3 859.51

Assistance for research on the Australia's national language

policy.

Professor Makitaro Hotta 6 432.52

Contribution toward the publication of studies on the

Australian legal system.

Professor Masaru Kagatsume 6 432.52

Contribution toward the publication of studies on the

Australian rice industry and environmental protection.

Ms Megumi Kato 3 21 6.26

Assistance for field work on the translation of Australian

multicultural literature.

Professor Isami Takeda 5 146.02

Assistance for research on the participation of migrants in

the Australian political process.

Professor Yoshito Takeuchi 3 859.51

Assistance for field work on university exchange programs.

MINOR GRANTS-JAPAN

Supply of Australian team uniforms 575.26

Assistance toward the production costs of Australian team

uniforms for use in friendship matches.

55 437.47

Book Donation Program of the japan Forum 860.25

Contribution towards the cost of shipping donated books by the

Japan Forum to the Universities of Melbourne and New England.

Charles Anderson Exhibition 1 23.04

Support for opening reception of the Charles Anderson

exhibition in Tokyo.

Visit by Ms Dhuwarrwarr Marika 204.96

Contribution toward cost of route change of air ticket and

freight for Ms Marika to participate in the Japan Art Teachers'

Annual Conference in Okinawa, 1993.

Australia-japan Relationship Towards the 21st Century:

Business, Education and Culture Symposium at

Kobe Gakuin University 2 857.96

Support for the symposium organised by

Professors CB De lacov and

T Ohno, Faculty of Economics, Kobe Gakuin.

7th Chubu District Japan-Australia Joint Seminar 1 838.93

Support for the seminar in Gifu on 1 8-19 September 1993.

Dr Kazuo Shimomura, Research In stitute for

Economics and Business Adm inistration,

Kobe University 1 415.03

Support for a visit to Australia by Dr Shimomura to give a paper

at a conference and to attend the silver jubilee organised by

the School of Economics, University of NSW.

Hanno Matsuri (festival in Hanno City) 11 7.38

Contribution toward the travel costs for Australian students

to assist the festival as part of Celebrate Australia on

3 November 1993.

Professor Makoto Tawada, Nagoya City University 1 371.37

Support for a visit to Australia by Professor Tawada to

present a paper at a conference and to attend the silver jubilee

organised by the School of Economics, University of NSW.

Cricket Match 409.46

Contribution toward the costs of a cricket match on

14 November 1993 held as part of Aussie Sports Expo event

during Celebrate Australia

10th anniversary function of Hida-Takayama

Japan-Australia Society 345.44

Support for the 10th anniversary function held on

13 November as part of Celebrate Australia.

2 741.60 Aussie Sports Expo

Contribution toward costs in Japan for Aussie Sports Expo

1993 delegation as part of Celebrate Australia.

Australia-japan Tourism Seminar

Contribution toward accommodation costs for visiting

professors participating in the seminar organised by

Pacific Link Communications on 20 November 1993

as part of Celebrate Australia.

Visit by Mr John Warren, Australian Soccer Federation

Contribution toward accommodation costs in Tokyo

1994 Sapporo Snow Festival

Contribution toward Australian participation in the

21st International Snow Competition in Sapporo

Southern Hemisphere Volume 9

Support for the publication of Southern Hemisphere Vol. 9

by the Australia and New Zealand Literary Society of Japan

Ms Carolyn Delzoppo-Enameller

Assistance to enable Ms Delzoppo to accept the Chairman's

award at the 1993 International Exhibition of

Enamelling Art in Tokyo

Royal Australian Ornithologists Union

Assistance to represent Australia at the meeting in Tokyo

under the Japan-Australia Migratory Bird Agreement

Tourism Forum

To meet the cost of an airfare for Ms Laurie Loker to attend the

Tourism Forum in Tokyo

Shiga University Australian Studies Library Collection

Contribution toward the cost of purchase of books and

other materials on Australia

FM Fukuoka

Assistance toward production costs for a fortnightly

Australian contemporary music broadcast over six months

from October 1993 to March 1994

Australian Culture Festival at Nanzan University

Assistance toward the costs of the Australian Culture Festival

at Nanzan University, Nagoya in November 1993

Nihon Boomerang Kyokai

Contribution toward Boomerang '94 World Cup Team.

3 132.88

745.94

1 298.20

1044.29

2 000.00

2 250.00

148.00

2 000.00

6 734.91

224.51

2 573.01

Australia Gakkai Daihyo 6 432.52

Contribution toward production of Australia Kenkyu No. 5

Australian Studies Symposium 1994 at Keio University.

Nichigo Godo Seminar )ikko linkai 1 975.76

Support for 15th Australia-japan Joint Seminar at

Inter-University House, Hachioji.

Kawachiya Shuhan 588.70

Support for opening reception of Australian Glass Show at

Gallery Eiko.

Mr Bernard Smith 2 064.22

Contribution towards accommodation costs in Japan.

Ms Fiona Dixon 912.74

Performance fee for Ms Fiona Dixon and Ms Miho Yamajito

to perform at Embassy Gourmet Hanami.

Ms Maria Guenette 470.20

Performance fee for Ms Maria Guenette to perform at Embassy

Gourmet Hanami.

Mr Richard Grainger 829.74

Assistance with postal costs of research questionnaires to

JANZ members.

Asahi Shimbun 6 666.67

Printing of Australia Junior Guide.

Deakin University 484.50

Purchase of text books for Japan.

(v) REPRESENTATION REPRESENTATION COSTS OF DIRECTOR CANBERRA

REPRESENTATION COSTS OF DIRECTOR TOKYO

547.80

18 058.74

TOTAL TRUST FUND EXPENDITURE $928 524.53

APPENDIX B

FINANCIAL STATEMENTS

Certificate by Foundation Members

The financial statements and notes thereon, have been prepared in accordance with

the Guidelines for Financial Statements o f Public Authorities and Commercial

Activities approved by the Minister for Finance, which incorporate compliance with

the Statement of Accounting Concepts and Accounting Standards and in our

opinion:

- show fairly the operating result for the Australia-Japan Foundation for the year

ended 30 June 1 994;

- show fairly the financial position of the Australia-Japan Foundation as at

30 June 1994; and

- show fairly the cash flows of the Australia-Japan Foundation during the year

ended 30 June 1 994.

Signed in accordance with a resolution of the Foundation.

JL Menadue

Chairman

11 October 1994

R Dalrymple

Deputy Chairman

11 October 1994

AUSTRALIA-JAPAN FOUNDATION

OPERATING STATEMENT FOR THE YEAR ENDING 30 JUNE 1994

NOTE

1993-94 $ $

1992-93

$ $

COST OF SERVICES Operating expenses Australia-Japan Fund grants 1,003,220 1,019,722

Members' remuneration (leX5) 10,298 9,379

Salaries & allowances 0 0 589,444 532,885

Administration 0gX 16) 202,826 176,621

Loss on disposal of non-current assets - -

Depreciation (lb) 25,158 23,440

Recreation leave d h ) 16,508 14,125

Long service leave & LES retirement benefit (lh ) 30,485 15,799

Exchange rate losses (6) 729 17,495

Other - -

Resources provided free o f charge (2) 81,167 151,300

Total operating expenses 1,959,835 1,960,766

Operating revenues from independent sources

Interest from investments 5,755 5,184

Grants refunded or withdrawn - 44,744

Other (10) 16,266 14,735

Total operating revenues from independent sources 22,021 64,663

Net cost of services 1,937,814 1,896,103

REVENUE FROM GOVERNMENT (before abnormal items) Parliamentary appropriations received Australia Japan Fund 968,000

DFAT Running Costs:

Members'remuneration (le) 8,941

Salaries & allowances (If) 685,006

Administration (lg ) 232373

Resources provided free o f charge (2) 81,167

968,000

9,379 619,839 159,834 151300

Total Revenue from Government before abnormal items 1,975,487 1,908352

Abnormal items (3) - 105,483

Total revenues from Government 1,975,487 2,013,835

Operating result 37,673 117,732

Loss on extraordinary items

Operating result and extraordinary items 37,673 117,732

Accumulated operating results at beginning of financial year 161,195 43,463

Accumulated operating results 198,868 161,195

at end of financial year The accompanying notes form part o f these accounts

AUSTRALIA-JAPAN FOUNDATION

STATEMENT OF FINANCIAL POSITION AS AT 30 JUNE 1994 1993-94 1992-93

NOTES $ S S $

CURRENT ASSETS

Cash (11) 227,775 136,066

Receivables 1,705 31,122

Inventories (4) 1,728 4,509

Other (12) 159333 67,610

Total current assets 390,541 239307

NON-CURRENT ASSETS

Property, plant & equipment (laXlbXlcXS) 135,749 104,824

Total non-current assets 135,749 104,824

Total assets 526390 344,131

CURRENT LIABILITIES

Creditors (13) 31366 34,477

Provisions (lhX 9) 40,169 42,823

Other (7) 169325 240,760 49,900 127,200

Total current liabilities 240,760 127300

NON-CURRENT LIABILITIES

Provisions (lhX9) 86,662 55,736

Total non-current liabilities 86,662 55,736

Total liabilities 327,422 182,936

Net assets 198,868 161,195

EQUITY

Capital -

Accumulated operating results 198,868 161,195

Total equity 198,868 161,195

The accompanying notes form part of these accounts

AUSTRALIA-JAPAN FOUNDATION

STATEMENT OF CASH FLOWS FOR THE YEAR ENDING 30 JUNE 1994

NOTES

1993-94

$ S

1992/93 $ $

Cash Flows from Operating Activities Inflows Sales 6,346 9,084

Interest from Investments 5,755 5,183

Sundry Debtors 30,442 43385

Other 11,791 54334 7322 64,774

Appropriations Trust Fund 968,000 968,000

Administrative 926,320 1,894320 789,053 1,757,053

Outflows AJF Fund Education (329,096) (475,552)

Culture and Lifestyle (9,104) (19,104)

Information (288,128) (278,978)

Grants (256,597) (177,754)

Representation (18,607) (11,019)

Salaries and allowances (685,006) (619,839)

Members remuneration (8,941) (9379)

Administration (205,395) (1,800,874) (167312) (1,758,937)

Exchange rate adjustment 12 272

Net cash provided by operating activities (15) 147,792 63,162

Cash flows from investing activities Payments for purchase of equipment (56,083) (14,650)

Net cash used in investing activities (56,083) (14,650)

Net increase in cash held 91,709 48,512

Cash at beginning of reporting period 136,066 87,554

Cash at end of reporting period (11) 227,775 136,066

The Accompanying notes form part o f these accounts

NOTES TO AND FORMING PART OF THE FINANCIAL STATEMENTS

1. ACCOUNTING POLICIES

The financial statements of the Australia-Japan Foundation (AJF) are a consolidation o f the activities conducted through the Australia-Japan Fund and the administration of that Fund by the Foundation, both of which were established by the Australia-Japan Foundation Act 1976. The Foundation's function is to

administer the Fund which is a trust account for the purposes of section 62A of the Audit Act 1901. The Operating Statement brings to account receipt and expenditure of funds from the Trust, and administrative appropriations specific to the Foundation. Services provided to and received from the Department of Foreign Affairs and Trade are detailed at Note 2.

These statements have been drawn up on an accrual accounting basis and are in accordance with the accounting standards and disclosure requirements laid down in the Guidelines for Financial Statements of Public Authorities and Commercial Activities as issued by the Minister for Finance in January 1994.

The following summary explains the significant accounting policies that have been adopted in preparation of the accounts:

(a) Historical cost is used as the basis for measurement for non-current assets purchased by the Foundation. Except for art objects, only assets o f a purchase value of $500 or more are included, (b) Fixed assets are depreciated over their estimated useful lives using the straight line method, (c) The Foundation's golf trophy is shown at historical cost and is not depreciated,

(d) Gifts of art objects are brought to account following approval by the Minister or the Minister's delegate to the acceptance of the gift. The valuation of gifts is made by either the Foundation's Chairman or a qualified valuer. The foundation had not accepted any gifts during the 1993-94 financial year, (e) The Members of the Australia-Japan Foundation were remunerated during the 1993-94 financial year

in accordance with the Remuneration Tribunal Act 1973 from funds appropriated within the running cost budget; (0 The salaries of the Tokyo staff, that is the Director and Locally Engaged Staff, are paid from the AJF salaries funds, appropriated as running costs o f the Department of Foreign Affairs and Trade.

(g) Funds for administration o f the AJF were appropriated as running costs of the Department of Foreign Affairs and Trade.

(h) Provision is made for unpaid recreation leave and leave bonuses accruing at 30 June. Provision for long service leave is made on the basis o f 3/10 o f a month per year of service. Locally Engaged Staff (LES) retirement benefits are based on the entitlements provided in accordance with the overseas conditions detailed in Volume 10 of the Public Service Personnel Management Manual; (i) The Director, Tokyo and the staff of the Secretariat contribute to the Commonwealth Superannuation

Scheme. Employer contributions are made by the Commonwealth.

2. RESOURCES PROVIDED AND RECEIVED FREE OF CHARGE

The Department of Foreign Affairs and Trade provides office accommodation, furnishing and utilities for the Tokyo office of the AJF at the Tokyo Embassy chancery building. The Tokyo Director of the AJF also resides in the Embassy compound, for which he pays a personal contribution in accordance with the relevant determination made by the Department o f Industrial Relations (currently $155 per week). The

Department is unable to separately identify the costs of these facilities, provided free o f charge.

The Canberra office is located within the confines o f the Department of Foreign Affairs and Trade and rent and utility charges are unidentifiably merged within that department's financial portfolio. The Department of Foreign Affairs and Trade has also provided without charge the Canberra based Secretariat staff and some assets and common services, including the payment of Fringe Benefits Tax, the Comcare premium

and Locally Engaged Staff medical examinations on behalf of the Foundation. Secretariat salaries total $81167 and these are included in the financial statements.

In addition to the Foundation's work, the Secretariat in Canberra and the Director in Japan also performed duties associated with the cultural relations programs o f the Department of Foreign Affairs and Trade at no charge to the Department.

3. ABNORMAL ITEMS

1993-94 1992-93

S S

Assets Purchased in Previous Years - 28,720

Retirement Benefits Adjustments - 76,763

___________ - 105,483

4. INVENTORIES

Refers to stock on hand o f Working Holiday Handbooks held in Tokyo. The inventory value is calculated at production costs divided by total items produced.

5. MEMBER'S REMUNERATION

The number of Members who received remuneration during the 1993-94 financial year within the following bands is:

1993-94 1992-93

Band $ $

$0 - 9 999 Members 11 13

Total income received by Members $8,941 $9,379

In addition, payments to members totalling $1357 were outstanding at 30 June 1994.

6. EXCHANGE RATE LOSSES

This represents the net change in the Australian currency value of Yen denominated monetary assets and liabilities, calculated as follows:

Realised

1993-94 Unrealised Total

$ $ $

Provision for Recreation Leave (150) (156) (306)

Provision for Long Service Leave & LES Retirement Benefits (441) (441)

Petty Cash - 12 12

Sundry Debtors Adjustment 6 - 6

Total (144) (585) (729)

7. OTHER CURRENT LIABILITIES

Other current liabilities comprise the following: 1993-94

$

Grants Approved But Not Paid 169.225

8. PROPERTY, PLANT AND EQUIPMENT

Details of net written down values for property, plant and equipment are:

1993-94 $

Australia-Japan Fund

Foundation trophy Balance at 1 July (at cost) 5,130

Net value as at 30 June 5,130

Office machines and equipment Balance at 1 July (at cost) 41,113

plus: Purchases 16,739

plus: Abnormal items -

less : Disposals -

Total 57,852

less: Accumulated depreciation 2 2 3 0 2

Net value as at 30 June 35,650

Library equipment Balance at 1 July (at cost) 52,367

plus: Purchases -

plus: Abnormal items -

less: Disposals -

Total 52,367

less: Accumulated depreciation 26,805

Net value as at 30 June 25,562

Audio-visual equipment Balance at 1 July (at cost) 22,838

plus: Purchases 1,592

less: Disposals 4,798

Total 19,632

less: Accumulated depreciation 13,152

Net value as at 30 June 6,480

Administrative Office machines and equipment Balance at 1 July (at cost) 76,146

plus: Purchases 37,753

less: Disposals 11,195

Total 102,704

less: Accumulated depreciation 39,777

Net value as at 30 June 62,927

Total property, plant and equipment 135,749

1992-93 S

49,900

1992-93 $

5.130 5.130

11,744 8,618 20,751

41,113 16,107 25,006

39,258 4,582 8,527

52367 21,774 30,593

21389 1,449

22,838 16322 6,516

76,146

76,146 38,567 37,579

1Μ Λ 2 4 _

12. OTHER CURRENT ASSETS

1993-94 1992-93

S $

Prepayments:

Salaries 69,969 -

Grants 57,980 55333

Subscriptions 7,844 7,5%

Memberships 23,540 4,781

159333 67,610

13. CREDITORS

1993-94 1992-93

$ $

Trade Creditors 25,023 34,477

Other Creditors 6343 -

31,366 34,477

14. COMMITMENTS NOT BROUGHT TO ACCOUNT

In addition to liabilities brought to account in the statements, grant agreements in place as at 30 June 1994 commit the AJF to make payments in the following amounts:

$

- not later than one year: 167,000

- later than one year but not later than two years: -

- later than two years but not later than five years: -

- later than five years: -

15. RECONCILIATION OF NET CASH USED IN OPERATING ACTIVITIES TO OPERATING RESULT 1993-94 1992-93

$ $

Operating Result 37,673 117,732

Depreciation 25,158 23,440

Decrease in creditors (3,111) (11,477)

Decrease in provisions 28372 (104,444)

Cost of goods sold 2384 2,411

Inventory adjustment 398 (460)

Loss on disposal of assets - -

Increase in other current liabilities 119325 49,900

Decrease in receivables 29,417 (28380)

Government revenues (net of free resources) 0 0

Increase in other current assets (91,723) 43,159

Abnormal item - asset purchases previous years - (28,720)

Rounding Error (1) 1

Net cash used by operating activities 147,792 63,162

16. AUDITORS FEES

Fees for audit services provided by the Australian National Audit Office in respect of the 1993-94 financial year are estimated to total $16,300 ($16,000 for 1992/93). This amount has been brought to account under Administrative Expenses. No other fees have been received by the Australian National Audit Office.

17. TAXATION

Under Section 24 of the Australia-Japan Foundation Act 1976, the Foundation is not subject to taxation under any law of the Commonwealth or of a State or Territory.

AUSTRALIAN NATIONAL AUDIT OFFICE

Centenary House

19 National Crt

Barton ACT 2600

>ur ref;

IN D E P E N D E N T A U D IT R EP O R T

To the M inister fo r Foreign A ffairs and Trade

Scope

i have audited the financial statements o f the Australia-Japan Foundation for the year ended 30 June 1994. The statements comprise:

. Certificate by the Foundation Members

. Operating Statement

. Statement o f Financial Position

. Statement o f Cash Flows, and

. Notes to and form ing part o f the Financial Statements.

The members o f the Foundation are responsible for the preparation and presentation o f the financial statements and the information contained therein. I have conducted an independent audit o f the financial statements in order to express an opinion on them to the M inister for Foreign A ffairs and Trade.

The audit has been conducted in accordance w ith Australian National A udit O ffice Auditing Standards, which incorporate the Australian Auditing Standards, to provide reasonable assurance as to whether the financial statements are free o f material misstatement. Audit procedures included examination, on a test basis, o f evidence supporting the amounts and other disclosures in the financial statements, and the evaluation o f accounting policies and

significant accounting estimates. These procedures have been undertaken to form an opinion whether, in all material respects, the financial statements are presented fairly in accordance with Australian accounting concepts and standards and statutory requirements so as to present a view which is consistent with my understanding o f the Foundation’ s financial position, the

results o f its operations and its cash flows.

The audit opinion expressed in this report has been formed on the above basis.

PO Box 707 C anberra Australian Capital Territory 2601 T elephone (06) 203 7300 Facsimile (06) 203 7777

A u d it O pinion

In accordance w ith sub-section 25(3) o f the Australia-Japan Foundation Act 1976, I now report that the statements are in agreement with the accounts and records o f the Foundation, and in my opinion:

(i) the statements are based on proper accounts and records

(ii) the statements show fa irly in accordance w ith Statements o f Accounting

Concepts and applicable Accounting Standards the financial transactions and cash flows fo r the year ended 30 June 1994 and the state o f affairs o f the Foundation as at that date

(iii) the receipt, expenditure and investment o f moneys, and the acquisition and disposal o f assets, by the Foundation during the year have been in accordance w ith the Australia-Japan Foundation Act 1976, and

(iv) the statements are in accordance w ith the Guidelines fo r Financial Statements o f Public Authorities and Commercial Activities.

D.S. Lennie Executive Director Australian National Audit Office

Sydney

11 October 1994

I

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T H E P A R L IA M E N T O F T H E C O M M O N W E A L T H O F A U S T R A L IA

PARLIAMENTARY PAPER No. 242 of 1994 O R D E R E D T O B E P R IN T E D

ISSN 0 7 2 7 -4 1 8

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