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National Museum of Australia Act - National Museum of Australia - Report - 1993-94


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National Museum of Australia

Annual Report 1993-94

Australian Government Publishing Service

Canberra

© Commonwealth of Australia 1994

ISSN 0818-7142

This work is copyright. Apart from any use as permitted under the Copyright Act 1968, no part may be reproduced by any process without prior written perm ission from the A ustralian G overnm ent Publishing Service. Requests and inquiries concerning reproduction and rights should be addressed to the Manager, C om m onw ealth

Inform ation Services, Australian Governm ent Publishing Service, GPO Box 84, Canberra ACT 2601.

Cover by Spatchurst Design Associates Pty Limited is based on the award-winning poster for the National Museum of Australia’s travelling exhibition A Changing People - A Changing Land. Text design,

The AGPS Design Studio.

Produced by the Australian Government Publishing Service

Contents Chairman’s Letter vii

1. The Organisation 1

Introduction 1

The Year in Summary 1

Increase in Visitor Numbers 1

Site Development 2

Private Sector Fundraising 1

Outreach 3

Old Parliament House 3

Exhibitions 4

The Council of the National Museum of Australia 5

Mission Statement 7

Organisation Chart 8

Management Structure 9

Corporate Plan 9

Cooperation with Other Organisations 9

Legislation 10

Resources, Estimates and Outcomes 10

2. The Directorate 15

Director 15

Marketing and Development 15

Public Relations 16

3. Core Operations 18

Public Programs 18

Old Parliament House 18

Yarramundi Visitor Centre 18

Paddle Steamer Enterprise 18

Exhibitions 20

Travelling Exhibitions 20

Special Events 21

Human Resource Development (HRD)

Other Activities

Financial Management

Social Justice

Equal Employment Opportunity (EEO)

Industrial Relations

Occupational Health & Safety (OHS)

Post Separation Employment

Consultancy Services

Contract Administration

Fraud Control

Property Management

Internal and External Scrutiny

Freedom of Information (FOI)

Privacy Legislation

4. Product Development

Site Development

New Technology Development

Public Programs Development

Appendix 1

Council of the National Museum of Australia - Membership, Committees and Related Matters

Appendix 2

Functions and Powers of the National Museum

Appendix 3

Publications

Appendix 4

Volunteers

Appendix 5

Friends of the National Museum

Appendix 6

Criteria and Guidelines for Determination in Relation to the National Historical Collection

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Chairman's Letter 16 September 1994

The Hon Michael Lee MP Minister for Communications and the Arts Parliament House Capital Hill Canberra ACT 2600

Dear Minister

On behalf of the Council of the National Museum of Australia, I am pleased to present the Museum’s Annual Report for the year ended 30 June 1994.

The past year has been highly productive. Council and staff have worked together to refine the concept for a museum capable of serving the needs of the nation into the next century. The Museum has taken a number of special initiatives to demonstrate the role it can play in giving the community access to informed knowledge at a time of social, political and economic change.

A series of highly successful exhibitions in Old Parliament House have demonstrated the need for a broadly- based national perspective on key aspects of the nation’s history. At the same time the Museum welcomed the opportunity to embark upon its outreach programs. The launch of the first major touring exhibition on the changing people and landscapes of the Murray-Darling Basin is a response to the urgent need for

collaborative enterprises which cross state borders and extend into regional Australia.

In its research and development efforts, the Museum has placed high priority on new technology. T his is seen as a means of further increasing access to the collection through innovative programs while at the same time opening up opportunities for joint ventures between the public and private sectors.

The National Museum is poised to begin the most challenging and exciting phase in its development: the design of the initial stage of its core facilities on the Yarramundi site in Canberra. In the meantime, the task of enriching the lives of Australians by increasing awareness of Australia and Australians, will continue in a quest for a clearly defined national identity.

Yours sincerely

Dr Robert Edwards AO

Chairman

- ν ’ ' 1

was popular in all regional venues it visited in the Murray-Darling Basin. A total of 225,681 people visited Museum exhibitions or participated in Museum activities during the year, compared to

86,877 in 1992-93, representing a 160% increase.

Site Development

In August 1993, the Federal Budget allocated $3 million for the design and documentation of Phase One of the M useum ’s development at the Yarramundi site. This is the first instalment of Commonwealth funding over four years, announced by the Prime Minister in March 1993. For this $26 million, the Museum can build Stage One of its central showcase in Canberra. An additional $27.4

million is needed from non-Government sources to complete Phase One development.

Immediately after the 1993 Budget announcement, the Museum advertised nationally for an architect and established an expert selection panel, comprising

Ms Margaret Coaldrake, National Museum of Australia D irector; D r Robert Edwards AO, National Museum of Australia Council Chair; Associate Professor Eve Fesl AM, National Museum of Australia Council member and Convenor,

Gumurrii Centre, Griffith University; Professor Judith Brine, Professor of Architecture and Dean of the Faculty of Environmental Design, University of Canberra; Mr Brendon Kelson, Director, Australian

War Memorial; Professor Peter McIntyre AO, Principal, McIntyre Partnership Pty Ltd; and Mr Greg Fraser, Director, Environment, Culture and Sport, ACT Department of the Environment, Land and Planning.

The panel chose a short list of five from more than 80 expressions of interest. Short-listed applicants made detailed presentations and the panel assessed the experience and style of each before making a final recommendation to Council.

In October, the Museum was ready to announce its architect and begin design work. H owever, negotiations about the possibility of commercial

development on part of the Yarramundi site (to assist in raising the balance of Phase One development costs) held up this process.

The 88-hectare Yarramundi site in Canberra. Photo by Allan Fox

The National Capital Planning Authority suggested the former 15 hectare Royal Canberra Hospital site at Acton Peninsula should be considered as an

alternative location for the National Museum. The A uthority said Acton might be more suited to associated private sector developm ent than Yarramundi. After a comprehensive study of the proposal, and consultation w ith key Museum stakeholders, the Acton option had still not been proved viable by 30 June 1994. The Council of the National Museum has reaffirmed Yarramundi as its preferred site for the Museum and awaits a decision by Government on the site and funding issues.

In the absence of such a decision by 30 June 1994, the Museum had not spent the bulk of the allocated $3 million. At that time, however, the Museum was anticipating the decision on the site, and on allocation of funding for Stage One, to be announced in the Federal Government’s Cultural Policy Statement due in late 1994.

Private Sector Fundraising

In 1993-94, the Federal Government provided the N ational Museum with a special allocation of $300,000 to help identify and develop off-budget funding sources.

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The Council of the National Museum believes that the organisation must identify and explore all off- budget fundraising opportunities. The Museum examined a series of proposals for raising the balance of the required Phase One project funding ($27.4 million) as part of this process.

The Museum examined a number of options which indicated that it was not possible to raise private sector support at this stage.

A report by Downes Venn and Associates confirmed that financial support from the private sector for capital works associated with the National Museum is unlikely. The report also made it clear that

sponsorship of the Museum and its programs is unlikely to flow until after Stage One of the Museum is built and operational. Council agreed, on the recommendation of Downes Venn and Associates,

to defer establishment of a Business Council until funding for Stage One is available.

Uncertainty surrounding the final site of the National Museum and the delay in appointment of an architect has prevented the Museum making a successful approach to the private sector for funding. When the

site issue is resolved, the building designed and opening exhibition concepts confirmed, the National

Museum will implement its corporate fundraising strategy.

The Museum is developing its five-year fundraising strategy to ensure it is well positioned to work with the private sector and develop new sources of funding for exhibitions, public programs and acquisitions.

Outreach

T hroughout the year, the N ational Museum continued to expand its outreach activities to make its collections and resources accessible to as many Australians as possible. The Museum pursued new communications technology, travelling exhibitions, joint ventures and research, and publications as ways

of increasing access.

Old Parliament House

The National Museum further developed its activities at Old Parliament House in Canberra. It opened the building after-hours for a series of Night Sittings, and introduced guest speakers on a wide variety of topics related to political history. Museum exhibition space was extended to include a smaller gallery on the

House of Representatives side of the building.

Old Parliament House reopened to the public for exhibitions and tours in December 1992.

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The Museum opened two new exhibitions and has planned future ones. The M useum also gave education activities a boost by appointing a permanent education officer based at Old Parliament

House. A series of innovative acting programs brought figures from history back to life to roam the corridors and interact with visitors, and the Museum commissioned a special historical play for the Senate Chamber. Curatorial research work continued w ith particular emphasis on the Parliamentary Press Gallery. The Museum pursued joint marketing opportunities with other tenants in the building, particularly Australian Archives and the National Library of Australia, which manages the

newly opened National Portrait Gallery.

Exhibitions

The Museum’s major outreach project this year was the launch of its first large travelling exhibition, A Changing People - A Changing Land. The Museum worked with many communities to research and

present stories about the changing people and landscapes of the M urray-D arling Basin. An important focus is how people around the Basin are

working together to solve environmental problems. The National Museum developed the core section of the exhibition and community groups added significantly to it in each venue. This valuable process

has provided a model for future travelling exhibitions. A Changing People - A Changing Land was launched in Albury-Wodonga in September 1993 and has travelled to several community centres and towns around the Basin area. It is expected to begin a capital city tour in 1995. Approximately 25,797 people have visited the exhibition so far, with more

than 11,000 being school students.

This year, two major National Museum exhibitions occupied the former Parliamentary Library space at Old Parliament House in Canberra. Landmarks - People, Land and Political Change looked at three

important decisions in Australia’s history; the end

A t the Landmarks opening, former Arts Minister, Senator the Hon Boh McMullan with Mrs Boneta Maho and her daughter Celuia. Photo by Trevor Creighton

of the White Australia Policy, the Franklin Dam dispute and the Murray Islands land claim (Mabo) judgment. A total of 69,364 people visited Old Parliament House during the time this exhibition was

open. Landmarks was replaced in March 1994 with The Rubbery Years, a satirical look at the politics and personalities of the past 15 years through Mr Peter Nicholson’s Rubbery Figures sculptures and political cartoons from The Age newspaper. The

exhibition was a major success with more than 75,000 visitors in the three months to the end of June 1994, exceeding the target of 50,000 for the entire five-

month exhibition period. After closing at Old Parliament House in August 1994, The Rubbery Years will travel around Australia.

More details of these highlights appear in Chapters 2, 3 and 4.

Two life-size Rubbery Figures. Photo by Matt Kelso

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C o u n c i l o f t h e

N a t i o n a l M u s e u m o f A u s t r a l i a

The National Museum’s Council reports to the Minister for the Arts. Members are drawn from all over Australia. They represent the full range of cultural and subject diversity covered by the

Museum’s charter. It is Council’s task to provide broad policy directions for the Museum, and ensure these policies are translated into effective, cost- efficient management practices.

Council would like to take this opportunity to express its gratitude to the former Minister for the Arts, Senator the H on Bob McMullan, for his genuine interest, enthusiasm and ongoing support

for the Museum. Council would also like to thank ACT Chief Minister Rosemary Follett for her G overnm ent’s continued support and

encouragement.

A lack of Council appointments from 1 July 1993 to mid-September 1993 meant there were no Council

meetings. After appointments were finalised, the Council met five times from October 1993 to May 1994. The Aboriginal and Torres Strait Islander Advisory Com m ittee met three times. A new committee of Council, the Audit Committee, met

once to assist in the Museum’s accountability process.

The Political History Advisory Committee met on 2 September 1993 and 5 April 1994. The Content Review Committee of Council and the Honorary Fellowship Committee did not meet.

New Council members appointed during the year were Mr Jon Isaacs, General Manager, Royal Blind Society of New South Wales; Ms Margaret Lehmann, Public Relations Manager, Peter Lehmann Wineries;

and Ms Pat Williamson, Aboriginal Enterprise Development Officer, Hunter Business Enterprise Centre.

The efforts and enthusiasm of all members of Council and associated Committees are appreciated. (Details in Appendix 1.)

National Museum o f Australia Council members: (seated l-r) Mr Vic McGrath; Ms Margaret Coaldrake, Director; Mr Jon Isaacs; Dr Robert Edwards AO, Chairman; Dr Tom Stannage; (standing l-r) Associate Professor Eve FeslAM; Ms Pat Williamson; Mr Ken Roberts; Ms Helene Chung; and Mr David Haynes (not appearing: Ms Margaret Lehmann and Professor Michael Archer). Photo by Ben Wrigley

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Sections from the hand-painted Harvest of Endurance scroll which depicts 100 years of Chinese-Australian history. By Mo Xiangyi and Wang Jingwen.

Mission To c r e a te Statement A MUSEUM FOR

a l l A u s t r a l i a n s

The National Museum of Australia

will enrich the lives of Australians by-

increasing interest in, and

understanding of, Australia and

Australians. It will do this through

collecting, researching, preserving,

interpreting and presenting, in an

enjoyable way, Australian, Aboriginal

and Torres Strait Islander history and

culture, including people’s interaction

with the environment.

O r g a n i s a t i o n

C h a r t

Minister

Council of the National Museum of Australia

Director 1

1

Policy Development

1 1

Public Relations Marketing & Development

I

1

Product Development Core Operations

Site/Asset Development Public Programs

Exhibitions

New Technology Programs Education

Venues

New Product Development

(by project teams from Core Operations and external organisations and consultants)

Outreac}}

Publications

Corporate Services

Finance

Accounts

Services

Purchasing

Personnel

Records Management

Information Technology

Collections Management

Aboriginal and Torres Strait Islander Culture

Australian Society and History

People’s Interaction with the Environment

Registration

Conservation

Library

Multicultural Activities

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M a n a g e m e n t

S t r u c t u r e

A new organisational structure was introduced in August 1993 following extensive consultation with all staff of the Museum. The former structure, with

activities and staff grouped into Public Programs, Corporate Services and National Collection, has been replaced by:

• a small D irectorate responsible for policy development, marketing and public relations • a Core Operations Division headed by a Senior Executive Service (SES) position of general

manager responsible for ongoing operations including corporate services, established public programs and collections management activities • a Product Development Division also headed by an SES level general manager (vacant throughout the year) responsible for physical development of the Museum and development of new products for inclusion in the Museum’s outreach and other public programs

These areas are discussed in more detail respectively in Chapters 2,3 and 4.

A feature of the new structure is that the activities of the Product Development Division are undertaken by project teams drawn from the Core Operations D ivision and supported by consultants and contractors as required.

The Museum has invited applications for the two SES 1 general manager positions and it is expected that both will be filled in the first quarter of 1994-95. The position of general manager (Core Operations) was

temporarily filled in August 1993 by Mr Brian Palmer, the former assistant director (Corporate Services). Mr Palmer retired from the Australian Public Service on 20 June 1994 after 11 years service

with the Museum. This year the Museum also farewelled long-serving officer Mr Tom Campbell after 10 years in a variety of roles including Secretary to Council and coordinator of the Paddle Steamer I Enterprise. The contributions of Mr Palmer and Mr

Campbell were invaluable and they will both be missed.

The National Museum of Australia falls within the Australian Cultural Development program of the Com munications and the Arts portfolio. The Director reports to the Council of the National

Museum and is responsible to the Minister for the Arts for the overall management of the Museum and its programs.

Corporate Plan

Council endorsed a four-year corporate plan covering the period 1993-1997 at its first meeting of the year on 15 October 1993. The plan identified five major goals to be achieved over the four years:

• development of the Yarramundi site • development of a National Extension Program • further development of Old Parliament House • development of museum support services • development of marketing activities

The plan further detailed strategies for each goal, outcom es to be achieved and perform ance information to be collected and analysed. The plan is subject to annual review.

Cooperation with Other Organisations

The National Museum is committed to working with other institutions and community groups to create better programs and broader access to collections.

During the year the Museum liaised with museums, galleries, other collecting institutions and communities throughout the states and territories. It also liaised with the Council of Australian Museum Directors, the Australian Institute of Aboriginal and Torres Strait Islander Studies, the Aboriginal and Torres Strait Islander Commission, the Australian

Cultural Development Office, the Murray-Darling Basin Com m ission, the A ustralian H eritage Com m ission, the A ustralian Broadcasting Commission, Film Australia, and the Australia

Council and a broad range of community groups.

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L e g i s l a t i o n

The N ational Museum o f Australia A ct 1980 established the Museum as a Com monwealth Statutory Authority with the functions and powers shown in Appendix 2.

In 1993 the Museum was part of the portfolio of the Minister for the Arts and Administrative Services, Senator the Hon Bob McMullan. On 30 January 1994, the A rts portfolio was added to the

responsibilities of the Hon Michael Lee MP, Minister for Communications and the Arts and Minister for Tourism, and Council acknowledges his support.

Minister fo r Communications and the Arts, the Hon Michael Lee MP.

Key ministerial powers under the Act include:

• approval of criteria and guidelines for the National Historical Collection (section 3(4)).

• disposal of items from the collection which exceed $20,000 in value (section 9(4)(b)).

• power to give written directions to the Museum’s Council on the performance of its functions or exercise of its powers (section 12).

• approval of the Museum’s estimates and the form of the estimates (section 34). • approval of contracts exceeding $250,000 for the acquisition of historical material for the collection

or for any other purchases (section 37).

N o items from the Museum’s collections were disposed of during the year.

The Minister gave no written directions to the Museum’s Council in 1993-94 under section 12 of the Act.

R e s o u r c e s ,

E s t im a t e s a n d O u t c o m e s

The Museum’s appropriation in 1993-94 was $9,518 million, an increase of $3,911 million over 1992-93. $3 million of this increase related to the allocation

for Site Design and Documentation. The Average Staffing Level (ASL) was increased by nine ASL, bringing the total for 1993-94 to 55 Staff Years.

Table 1 indicates the estimates approved by the Minister on a program basis and the outcome in terms of actual expenditure for 1993-94.

Figures 1 to 3 show the percentages of the Museum’s resources applied to the program components over the last three financial years. Figures 4,5 and 6 show the Museum’s annual appropriations, staffing limits and visitor numbers.

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Table 1 Estimates and Outcomes

Program component Approved estimate Outcomes 1994-95

(estimate)

Salaries and related and expenses Site Design and Documentation Administrative and operating Expenses

$m 2.472 3.000 4.896

ASL $m

2.472 0.136 4.818

ASL $m

Total 10.368s· 54.9 7.426 55.37

* Made up of Appropriation Act No. 1 $6,465 million, Appropriation Act No. 2 $3 million, Appropriation Act No. 3 $0,053 million, cash carryover 1992-93 $0,705 million and estimated revenue $0,145 million.

Table 2 1993-94 Expenditure by Program Component

1992-93 1993-94

Outcome Estimate Outcome

$m $m $m

Public Programs 1.452 2.421 2.743

National Collection 2.652 2.456 2.445

Corporate Services - 3.000 0.136

Total 5.754 10.368 7.426

Table 3 1994-95 Estimated Expenditure by Program Component (**)

$m

Directorate 0.681

Product Development 1.610

Core Operations 4.585

Site Development 2.864

Total 9.470

Figure 2. Expenditure 1992-93

Public Programs

25%

Corporate

Services 29%

National

Collection 46%

Figure 3. Expenditure 1993-94

Site Development 2%

National

Collection 33%

Public Programs

37%

Corporate

Services 28%

$ million

(actual

dollars)

Staff

Years

Figure 4. Annual Appropriation

9.518*

5.439 5 607

3.880 3.720

2.579 2.672

1.627

84-85 85-86 86-87 87-88 88-89 89-90 90-91 91-92 92-93 93-94

Financial Years

* includes $3 million under Appropriation Act for Site Development and Documentation

Figure 5. Annual Staffing

84-85 85-86 86-87 87-88 88-89 89-90 90-91 91-92 92-93 93-94 Financial Years

Figure 6. Visitor Figures

Visitors

250000 -i

200000-

150000-

100000 -

50000 -

93-94 91-92 92-93 87-88 88-89 89-90 90-91 Financial Years

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2. The Directorate D i r e c t o r

s M argaret C oaldrake was appointed 1 * A D irector of the N a tio n a l M useum in

October 1992 for a three-year term. The major objectives of the D irector are to achieve the development of Stage One of the Museum at Y arram undi in C anberra and to guide the development of outreach activities to ensure the Museum is truly national. The goal is to have more than 80% of the Museum’s users outside Canberra by the year 2001.

YARRA MUNDI

M useum in the making

Ms Margaret Coaldrake. Photo by David Reid

The D irector provides broad direction and leadership, while the Marketing and Development and the Public Relations sections assist in raising awareness and encouraging support for the National

Museum of Australia.

The priorities for the year included the preparation and review of Museum policies. This year Council approved 10 policies: Community Networking, Cultural Diversity, Exhibitions, Public Relations,

Public Programs, Collection Policy, Networking w ith Aboriginal and Torres Strait Islander C om m unities, Research, Sponsorship and Occupational Health and Safety.

The Director was also actively involved in the O rganisational Review which resulted in the restructuring of the Museum to enhance the project- driven, outcome-oriented approach.

Relationships with other organisations were a high priority. The Director liaised with institutions and community representatives from around Australia.

Towards the end of the year, the Director’s work took on an international focus with a trip to the UK and France. The trip included visits with museum and gallery directors and discussion about loans of Aboriginal collections held overseas for the National Museum’s Stage One opening exhibitions. The Museum’s Gallery of Aboriginal Australia Senior

Curator, Dr Luke Taylor, visited Japan in June 1994 under the auspices of the Department of Foreign Affairs and Trade.

M a r k e t i n g a n d D e v e l o p m e n t

The Museum appointed a development manager in late 1993 and added marketing responsibilities to this position in early 1994, combining the Museum’s marketing and fundraising functions.

This year the Museum reviewed the marketing plan prepared by Michells Warren as part of the May 1993 Site Development Plan. The result is a three-year marketing plan designed to lift the national profile

of the Museum through the prom otion of its exhibitions, venues and activities, while at the same time targeting influential decision makers.

The Museum developed a com prehensive prom otional strategy for The R ubbery Years exhibition at Old Parliament House. The strategy has been highly successful with over 75,000 people visiting the exhibition in the first three months. I he

Museum designed an equally successful promotional campaign for the Eric the Pliosaur exhibit, which attracted over 8,000 visitors in just 13 days. These strategies combine the activities of the Marketing and

Development and the Public Relations sections to

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Arts Minister, the Hon Michael Lee MP, with Telopea Park School Students and Eric the Pliosaur. Photo by Trevor Creighton

include paid advertising, promotional activities, community service announcements and media coverage.

During the year, the Museum spent a total of $124,207.28 on advertising its activities, exhibitions and recruitment through the government placement agency, Neville Jeffress.

Another objective of the marketing strategy is to undertake in-depth market research into present and potential users. The research company Environ-

metrics successfully bid for a $120,000 contract to provide market research on four projects involving visitor profiles and demographics, program analysis, promotional analysis and competitor analysis. This research will assist the National Museum in its strategic planning processes.

The Marketing and Development section is preparing a five-year fundraising strategy to develop new sources of funding through the private sector.

P ublic R elations

The National Museum continued to encourage positive public relations opportunities and media coverage by appointing a public relations officer in December 1993.

The Museum’s Public Relations Policy ensures coordinated and active promotion of the Museum and its activities. The public relations officer works

with all sections of the Museum to identify and publicise a broad range of activities. Research, acquisitions, exhibition openings, other public programs and special events are publicised through

specifically designed public relations and communication campaigns.

More than 300 print, radio and television news or current affairs items about the Museum appeared during 1993-94. This represents an increase of 178% on the previous year’s media coverage.

Items of particular interest this year included the opening of The Rubbery Years and Eric the Pliosaur in Canberra; the progress of the touring exhibition A C hanging People - A Changing Land·, the Museum’s national logo competition launched in January 1994; and the acquisition of material from Mrs Lindy Chamberlain-Creighton.

Implications of the 1993 and 1994 Federal Budgets, and possibilities of private sector funding and related

The media with ‘Sir Joh’ (actor Gerry Connolly) at the opening o f The Rubbery Years. Photo by Matt Kelso

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site issues also attracted media attention. The suggestion that the Museum be developed on the former Royal Canberra Hospital site on Acton Peninsula, rather than Yarramundi, received attention

from October 1993.

Major stories appeared in Business Review Weekly, The Bulletin, The Sydney Morning Herald and The Australian newspapers. Country and regional media covered the travelling exhibition A Changing People

- A Changing Land in regions around the Murray- Darling Basin. Items on The 7.30 Report, Radio National, as well as television and radio programs in several states also contributed to general awareness

about the Museum.

The Public Relations section produces the Annual R eport, the M useum ’s quarterly new sletter Outreach, and a range of other information material. It also assists with label writing, education materials, exhibition openings and special events.

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3. Core Operations P ublic P rograms

Old Parliament House

The National Museum is a tenant in Old Parliament House, along with Australian Archives and the National Library of Australia. Australian Estate M anagem ent, p art of the D epartm ent of

Administrative Services, manages the building.

The N ational M useum conducts tours of the building’s key heritage areas and holds exhibitions and other public programs which explore aspects of Australia’s political history.

Visitor numbers increased dramatically this year, due mainly to the success of the National Museum exhibition The Rubbery Years and the opening of the N ational Portrait Gallery by the National

Library of Australia.

Old Parliament House attracted 151,983 visitors between 1 July 1993 and 30 June 1994. A direct comparison of visitors in 1992-93 and 1993-94 is not possible as the building was only open for the second half of 1992-93. However, there was an increase in visitors of 90% in January to June 1994 compared to the same period in 1993. The Museum and Australian

Estate Management shared revenue from admissions.

The National Museum has four permanent staff, a num ber of part-tim e information officers and temporary assistant information officers, and a team of about 100 trained volunteer guides based at Old

Parliament House.

Yarramundi Visitor Centre

The number of visitors this year to the Museum Visitor Centre on site at Yarramundi was 42,164 - an increase of 70%. A new exhibition and video launched in July 1993, Yarramundi - Museum in the Making, deals with the development of the Museum

Face painting at Yarramundi. Photo by Carol Cartwright

to date, its themes and collection. The exhibition displays some of the more popular and important items from the collection, from Phar Lap’s heart to Aboriginal bark paintings.

The Museum developed a series of popular school holiday programs during the year. In June 1994, Yarramundi Visitor Centre was the venue for the Canberra leg of the national tour of Eric the Pliosaur - the opalised fossil from the Australian Museum in Sydney. Eric was welcomed to Canberra by Federal Arts Minister Michael Lee and attracted 8000 visitors during his two-week stay.

Paddle Steamer Enterprise

The Paddle Steamer Enterprise steamed on Lake Burley Griffin 10 times, seven of which were specifically for public inspection. During the Floriade spring festival in Canberra and the other occasions it was open to the public, 2797 people visited PS Enterprise.

RIGHT: The distinctive architecture o f Old Parliament House. Photo by Matt Kelso

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Volunteers helped keep the vessel in operational condition. A highlight of this year was the commissioning of the Enterprise on 4 December 1994 for the Navy Com mander-in-Chief’s Maritime Pageant. The newly named HMAPS Enterprise was

the official barge for the Governor-General and other VIPs travelling to and from the ceremony. Personnel from HMAS Harman helped prepare the boat for the celebration by painting it, and have indicated an interest in continuing to help with maintenance.

Exhibitions

The National Museum staged three exhibitions at Old Parliament House this year. Landmarks - People, Land and Political Change·, Flying the Flag; and The Rubbery Years.

The exhibition More Than Meets the Eye - Reflections on the Aboriginal Arts and Crafts Industry in the Yarramundi Visitor Centre was replaced by Yarramundi - Museum in the Making.

The Museum developed a project management procedures manual and briefing documents to assist in the planning process. It also strengthened the project team approach to exhibitions and carried out work on five exhibitions for Old Parliament House, three of which will travel in 1994-95.

Travelling Exhibitions

A pproxim ately 25,797 people have visited A Changing People - A Changing Land, the National Museum’s first major travelling exhibition, which opened in Albury in September 1993. Visitor figures represented approximately 12% of the population in Albury. It has since visited Bendigo, with 3%; Goolwa, 178% (including holiday crowds from Adelaide); Mildura, 14% and Toowoomba, 9%. In

1994-95 it will visit Canberra and Dubbo before continuing on a capital city tour.

The communities in each venue contributed to the exhibition. A Changing People - A Changing Land traces the history of land-use in the Basin and looks at how current environmental problems are being tackled. The Museum gratefully acknowledges the

major contribution of the Murray-Darling Basin C om m ission, the C ouncil for Aboriginal R econciliation and the A ustralian H eritage Commission-In 1993 the poster by Spatchurst Design Associates Pty Ltd produced for this exhibition won first prize in the poster section of the first annual Council of A ustralian Museum A ssociation (CAMA) publication awards. It features on the cover of this report. The poster for Yarramundi - Museum in the

His Excellency, the Governor- General with volunteer Mr Peter G arfield on hoard HMAPS

E nterprise. Photo by Trevor

Creighton

A lbury school students, on the environm ental flo o r game in A C hanging People - A C hanging Land exhibition. Photo by Richard Baker

The Hon A l Grassby with his look- alike in the Landmarks exhibition. Photo by Richard Briggs, courtesy of The Canberra Times

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Making won third prize in the same category. They were the Museum’s first and only entries to this competition.

Special Events

The Museum held a series of Night Sittings at Old Parliament House during the year, opening the building and exhibitions after-hours with lectures by celebrity speakers. Speakers included Professor Garth Nettheim, the Hon A1 Grassby, Ms Janine Haines, Mr John Schumann, the opposing sides in the Australian flag debate, Rubbery Figures artist Mr

Peter Nicholson and many others.

In December 1993 the Museum welcomed the 100,000th visitor to Old Parliament House. Two Sydney couples on holiday shared a special gift package.

In early 1994, the Museum com m issioned an historical play In the Days When the World was Wide

A feminist from the 1920s, former Prime Minister SM Bruce and a 1970s cleaning lady - character actors Pamela Rosenberg, Phil Roberts ana Robyn Manley on the steps of old Parliament House, w ith theatre consultant Tina

Van’Raay (centre). Photo by Trevor Creighton

for performances in the Senate Chamber at Old Parliament House. And in May, the Museum piloted a program of character actors. Four characters from different periods in the building’s history roamed the corridors and interacted with visitors. Responses to

these activities have been very positive and the character actors are likely to continue in 1994-95.

Gallery of Aboriginal Australia staff set up a display at the Council for Aboriginal Reconciliation Offices at the Department of Prime Minister and Cabinet to assist in their National Aboriginal Islander Day

O bservance C om m ittee (N A ID O C ) week celebrations in July 1993. And the Museum developed a small exhibition for the Spring Fling at the National Botanic Gardens in September 1994.

During Canberra’s first Autumnfest, the Museum held a guided Discovery Trail walk around the Yarramundi site with the ACT Parks and Wildlife Service. Visitors were told how native plants and

animals on the site are managed. The project resulted in stronger ties between the two organisations.

Two successful evenings were held at The Lobby Restaurant with Mr Peter Nicholson, whose work is displayed in The Rubbery Years exhibition, and Mr Paul Jennings, whose impersonations feature in the Rubbery Figures programs.

The Museum organised several popular holiday activities at Yarramundi and, during the Science Festival in April 1994, held a week of activities relating to steam power.

For Refugee Week in June 1994, the Museum organised the first of an ongoing program of community access exhibits. Members of the ACT El Salvador community contributed to a display about refugee experiences and organised a day of

music, food, dance and pinata (papier mache shapes filled with lollies and hit until they burst) for the children.

21

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Education Programs

During the year the National Museum held several teacher in-services to provide information and gain valuable feedback. A curricula review helped target Museum programs. The Museum developed specific

educational kits for its exhibitions and other public programs. The Museum’s national logo competition had particular emphasis for schools. A prototype ‘suitcase’ exhibition about Aboriginal and Torres Strait Islander cultures was prepared.

International Year of the Family

The United Nations International Year of the Family is being marked by the Museum with a range of programs including Refugee Week, theatrical performances, and an exhibition of Aboriginal and Torres Strait Islander children’s drawings.

Publications

King Plates - a history o f Aboriginal Gorgets was published jointly this year with the Aboriginal Studies Press. Work is now underway to develop a publications policy and committee in 1994-95, pending resources and financial allocations. (A full

list of publications is in Appendix 3.)

C ommunity P articipation

Volunteers

The N ational Museum of Australia gratefully acknowledges the efforts of all the people and groups who volunteered their services during the year. Volunteers and student interns assisted in the

M useum ’s library, curatorial, conservation, marketing and development, and public relations areas as well as the Paddle Steamer Enterprise and Old Parliament House. Their time and effort is greatly appreciated by Council and staff (volunteers

are listed in Appendix 4).

LEFT: Four-year-old Ruben Piama tries to knock open the pinata during the launch o f Refugee Week 1994 at Yarramundi. Photo by Richard Briggs, courtesy of The Canberra Times

Friends of the National Museum

The Friends of the National Museum organisation was form ed in early 1989, after the Federal Government’s decision the previous year to defer consideration of the National Museum for five years. The prim ary aim is to rally support for the

construction of the National Museum’s base at the Yarramundi site in Canberra.

The Friends actively supported the National Museum in many of its events during the year. They assisted at Old Parliament House on weekends, with the PS Enterprise at Floriade and served refreshments

at various other National Museum events. An annual Friends Lecture Series as well as special exhibition viewings and repository tours also raised awareness and membership (details appear in Appendix 5).

N ational C ollection

Acquisitions

The National Museum acquires material through gifts, donations under the Taxation Incentives for the Arts Scheme, transfer of assets from government departments and by purchasing items which fit its

collecting priorities. Material is accepted into the National Historical Collection by the Council of the Museum subject to criteria and in accordance with guidelines approved by the Minister (Appendix 6).

The Museum’s Collection Policy ensures that all material acquired reflects the National Museum s commitment to explore Australian history through the combined perspectives of its three interrelated themes:

• Aboriginal and Torres Strait Islander Culture • Australian Society and History • People’s Interaction with the Environment

23

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Conservator; Ms Ellie McFadyen with the Tandanya ground painting. Photo by Peter Wells, courtesy of The Canberra Times

Targeted Collecting

The National Museum does not seek comprehensive coverage of its three themes in its collections. Instead, collecting is selective and carried out within a framework of specific areas of interest. The Museum

avoids overlapping areas already well covered by state and regional in stitu tio n s and seeks to complement the activities of other institutions by focusing on national themes and perspectives and

building up research and collections in those areas.

Targeted collecting this year included items related to the history of Old Parliament House, women in science from the 1930s - 1950s, and children’s drawings from Thursday Island in the Torres Strait

for the Drawn from the Heart exhibition opening in Old Parliament House in July 1994.

1993-94 Acquisitions

The Museum acquired a total of 1608 objects during i the year. Highlights include: material associated with the Chamberlain case; a typewriter and related material used by the first Australia-Japan business

translation service established in Australia; and a collection of decorative and performance objects from the Murray Island (Torres Strait) dance group The Drums of Mer.

LEFT: A tourist map of the Blue Mountains, used by Ms Bonnie Nevin in the late 1940s, with various items from recently acquired hushwalking collections. Photo by Matt | Kelso

Targeted collecting in the area of Aboriginal women’s history resulted in the purchase of a major collaborative w ork produced by women from Papunya. The large canvas Native Cat Women at

Central M ount Wedge was produced by seven Anmatjera and Warlpiri women from Papunya in the Northern Territory for the Adelaide Festival at the Tandanya National Cultural Institute in 1990. (Major

acquisitions documented during the financial year are listed in Appendix 7.)

Research

All three curatorial areas spent the majority of research time on material and collections for exhibitions and other public programs.

Every offer of donation entails individual research. Curators assessed hundreds of collections offered to the Museum during the year, often working across the Museum’s themes to ensure that material acquired

is appropriately documented.

Highlights of work carried out by each section follow.

Aboriginal and Torres Strait Islander Culture

The Previous Possessions, N ew O bligations document produced by Aboriginal and Torres Strait Islander museum professionals and Museums Australia (the peak professional organisation in Australia) outlines policies for museums to follow

regarding Aboriginal and Torres Strait Islander peoples and collections. The policies were endorsed by a number of major museums in December 1993. Ms Lori Richardson, the Museum’s Aboriginal and

Torres Strait Islander Cultural Heritage Adviser, had a major input to the development and carriage of this document.

25

Evonne Goolagong-Cawley by Regina Betts c. 1975 -part o f the Aboriginal Arts Board Collection, in the children’s drawings exhibition Drawn from the Heart.

Drawn From the Heart, an exhibition of Aboriginal and Torres Strait Islander children’s drawings, opens at Old Parliament House on 8 July 1994. The exhibition consists of drawings produced for the Aboriginal Arts Board in the mid-1970s, part of a large collection of Aboriginal art transferred to the Museum from the Australia Council in 1990. The exhibition will also display draw ings from Cummeragunja Aboriginal Reserve collected during the 1930s, on loan from the South Australian Museum. And the National Museum of Australia collected works from the Torres Strait during 1992

to include in this exhibition. Works from every Australian state are included and the exhibition will tour nationally, with particular emphasis on access

for the communities represented in the exhibition.

Staff travelled to the communities at Cape Barren Island in Bass Strait, Palm Island in Queensland, Port Lincoln in South Australia, Perth and Derby in Western Australia and Thursday Island in the Torres Strait, to find the artists and to speak with them about their drawings and their lives today.

The exhibition aims to reveal something of the context of the lives of the artists and the issues that inspired their works. The artists were surprised and proud to learn that their drawings had found their way to a national institution and that the issues addressed in the drawings also have a national

relevance.

The Museum collected a set of 39 pen and wash drawings by Be van Haywood, as a result of research into contact history. The drawings will be used in opening exhibits when the Museum’s central show case is developed at Yarramundi. These works were

produced to accompany a book of poems written by Geoff Page, a non-Aboriginal poet. The poems address key issues of Australian contact history from colonial times to the present.

An assistant curator and three cadet officers were employed this year. Students enrolled in higher degrees in fine art and anthropology at the Australian N ational U niversity, and cultural heritage

management studies at the University of Canberra, completed projects which involved research at the Museum.

The Museum has produced a listing of its Aboriginal holdings from New South Wales. To assist Aboriginal communities researching their histories, the listing includes information about the artists, relevant land councils and other available cultural information.

26

Australian Society and History

During 1993-94 research activities concentrated on material for acquisition and public programs such as exhibitions.

The laundry at Torrens Island.

Staff worked with an Adelaide-based consultant to assess material at Torrens Island Quarantine Station for inclusion in the National Historical Collection. The former human quarantine centre operated by

the Commonwealth Government has a significant place in the history of public health and migration.

The life and times of Old Parliament House was a major subject of research during the year. Research on this topic provides the basis for interpretation of the site and contributes to exhibitions and public programs in the building. New areas of research in

1993-94 included the history of the Parliamentary Press Gallery and the Parliamentary Rose Gardens. O ther projects associated with Old Parliament House included research for Flying the Flag, an exhibition on the history of the Australian national flag, and research on the monarchy in Australia to

support a travelling exhibition by the Powerhouse Museum, Australians and the Monarchy, due to open in Old Parliament House in August 1994.

Staff researched women’s participation in Australian politics in preparation for a major travelling exhibition, Vote [7] W omen, opening in O ld Parliament House in March 1995.

The Museum convened a committee of former politicians and political historians to provide guidance and advice on the developm ent of exhibitions and public programs in Old Parliament

H ouse. C haired by D r R obert Edw ards, the Committee comprises Rt Hon Doug Anthony, Mr Neville Bonner, H on John Brown, H on bred Chaney, Hon Joan Child, Professor Jim Hagen, Mr

Gavin Souter, the Hon Gough Whitlam, the Hon Wal Fife and Ms M argaret C oaldrake. The Committee met twice during 1993-94.

Staff also continued fieldwork in parts of the Murray- Darling Basin in preparation for A Changing People - A Changing Land which opened in September 1993.

Political History Advisory Committee members (l-r) Mr Ian McShane, Ms Susan Tonkin, the Hon. Gough Whitlam A C QC, Dr Robert Edwards AO , Ms Margaret Coaldrake, the Hon. John Brown AO, M r Gavin Souter, the Rt Hon. Doug Anthony CH, the Hon. Joan Child A O and the Hon. Fred Chaney (not appearing: Mr Neville Bonner AO,

Professor Jim Hagan and the Hon. Wal Fife). Photo by Matt Kelso

People’s Interaction with the Environment

Work in this section concentrated on preparing local components for the travelling exhibition A Changing People - A Changing Land. Staff travelled to venues such as Bendigo, Goolwa and Mildura, working with

local contacts to put together displays about their region. The local components were added to the travelling core section of the exhibition and remain in the communities as a perm anent education resource when the exhibition moves to its next venue.

Staff also finalised the acquisition of objects from research into A ustralian backyards, w om en’s bushwalking and women scientists during the 1930s to the 1950s.

Ms Marjorie Grant with the three-seater ‘dunny’ in her backyard at Heathcote in Victoria - built around the turn of the century, the ‘dunny’ and other related items were donated to the National Museum following research into Australian backyards.

Among the more notable collections acquired were journals, photographs, and scientific equipment relating to women in science; bushwalking and

mountaineering equipment from Mrs Dot Butler; and a three-seater ‘dunny’ from a backyard at Heathcote in Victoria.

The M useum launched its new Yarram undi Discovery Trail in May 1993. Signs guide visitors around the site and provide an interpretation of its human and environmental history. Together with ACT Parks and Wildlife, the Museum organised a special guided tour during Autumnfest. The tour concentrated on the conservation of native grasslands on the site and resulted in valuable liaison with the Service.

Early bushwalker; Mrs Jessie Luckman in South-West Tasmania in the late 1930s, wearing jodhpurs made from an old bomber jacket. Photo by Leo Luckman

28

Registration

Registration Officer, Ms Fiona Cleaver with items from the Jessie Luckman collection. Photo by Ruth Lane

Repository Development

During the year, the Registration section employed an extra person for six months to help consolidate the storage of objects in the Museum’s three Mitchell repositories. O bjects were re-located to the

McEacharn Place and 90 Vicars St stores to allow all inward loans and objects awaiting accessioning to be housed inside the main 9-13 Vicars St store. This store provides a secure and controlled environment for this material.

The Registration section also installed 40 metres of beam lock shelving along the east wall at the Museum’s 90 Vicars St Store, for the storage of reusable crates, packing material and display furniture. All stationery, furniture and surplus

equipment at the McEacharn Store was relocated to 90 Vicars St.

The section began work on removing the small secret/sacred room in the ethnographic store and constructing a new secret/sacred store in the McEacharn Place repository. This will enable the

original room to provide additional shelving space for the Museum’s growing ethnographic collections.

Access and Use

The Registration section provided access to the Museum’s collections through repository visits and by responding to requests for information and images. During the 1993-94 financial year, over 350 visitors came through the main Vicars St repository

and 27 reproduction requests of object images for publication were processed.

Accessioning and Collections Control

The section contracted two extra staff for six months to help accession the collection. The objective was to complete the accessioning of current acquisitions and, at the same time, continue to work on a backlog. Staff accessioned a total of 2818 objects, including

1210 backlog acquisitions. This is the first time that current acquisitions have been accessioned within the financial year they were acquired. Staff entered a total of 4028 records into the Museum’s Collections

Management Inform ation System (CMIS) and included the location of these objects in the computer record.

The Registration section upgraded the system to incorporate recent developm ents in the

COLLECTION software. The first phase in the upgrading was updating the STANDARD C O L L E C T IO N and new features of Ad Hoe­

reporting and Text Description reporting. A major redevelopment has been the integration of the accession and catalogue records to form an object record. This will create a single record for each object

and enhance the retrieval of object information.

Staff completed work on the collections stored in Receipt and Despatch by inspecting and separating

29

a total of 168 collections into collections awaiting accessioning and collections awaiting assessment.

In addition, Registration staff receipted 2566 objects into the main Vicars St Store and despatched 561 objects.

Inward and Outward Loans

During the year, the Registration Section coordinated 46 inward loans from organisations and individuals throughout A ustralia for N ational Museum exhibitions. The loans comprised 310 objects.

The Section negotiated 90 outward loans to eight institutions (see Appendix 8 for details) and renewed 31 loans to institutions. Seventy-two objects were returned from loan.

Other Registration Activities

Registration staff worked with members of the Australian Registrars Committee to present two professional developm ent seminars: O ff-site Museum Storage and the Taxation Incentives for the

Arts Scheme.

The Museum’s Registrar presented a paper to cultural heritage management students at the University of Canberra on the subject of alternate methods for storing m useum objects, and com piled a

bibliography fo r the A ustralian R egistrar’s Committee on museum storage.

The Registrar represents the National Museum on the Heritage Collections Database Working Group.

Repatriation

Staff reorganised the collection of human remains and made contact with a number of communities about possible returns. Work in this area was assisted by a successful submission for $60,000 to the Aboriginal and Torres Strait Islander Commission

for funds to develop the programs.

Conservation staff are responsible for the physical care of the Museum’s collections. They ensure long­ term preservation by making sure the collections are used responsibly - while still creating opportunities for access to the general public and researchers. These activities underpin the objective of providing a well- docum ented, conserved and easily accessible collection.

Staffing levels remained at four permanent positions. The Museum offered consultancy contracts to five conservators for short-term special projects during the year, and two temporary part-time staff positions

to assist with exhibition preparation. Most staff have had the opportunity to work on project teams or have undertaken project management training, expanding their professional development in a multi­

disciplinary environment.

Staff work at two locations, the 9-13 Vicars St laboratory and the 90 Vicars Street conservation studio.

Conservation Table 4 Conservation of the Collection

Total Total Approx Estimated % of

processed processed % o f total total collection

in 1992-93 in 1993-94 collection processed to date

Number of objects treated 2,200 2,417 1.42% 10.12%

30

Rubbery Figures sculptures being prepared for exhibition in the new conservation studio at 90 Vicars Street. Photo by Barry Brown

Key priorities for 1993-94 were support of exhibitions and outreach programs such as loan requests and special events, balanced w ith a commitment to ongoing preventive conservation program s such as cleaning, pest control,

environmental monitoring, regular exhibition, object maintenance and care of the bulk of the stored and newly acquired collections.

Staff were involved in the setting up and packing of A Changing People - A Changing Land exhibition as it travelled through the venues in the Murray- Darling Basin.

Collections Maintenance

Staff were involved in two major projects:

• The second slipping of the Paddle Steamer Enterprise, on its modified slipping cradle, was carried out very successfully. The hull was caulked and painted and consultant Mr Kevin Hutchinson of the Port of Echuca, recommended

that further inspection of the underwater parts of the vessel would not be necessary for two years. • A survey of the G arratt 6029 Locomotive

undertaken by the Australian Railway 1 listorical Society, assessed the cost of making the engine operational, and suggested a cost-effective operating program which might include public

events for the Museum.

General maintenance of the Museum’s fleet of motor vehicles and steam engines was also a high priority.

Operational vehicles were serviced three-monthly.

Specialist consultants were engaged to:

• undertake treatment and maintenance of the ‘wet specimen’ collections • service and maintain steam engines • matt and frame cartoons for display • prepare objects for exhibition

• survey and prepare a restoration proposal tor Francis Birtles’ Bean car

3 1

Conservation Volunteer and Student Work Experience Programs

The Conservation Department was assisted in its work and provided training and experience to eight year 11 and 12 students from Canberra colleges, whose placements were generally of five days duration. Volunteers offered their expertise in such diverse areas as horology, histology, and auto

mechanics. Staff were very grateful for their advice and practical assistance.

The Museum employed three conservation students from the University of Canberra for eight weeks during the December-February vacation. Their main activities were to carry out condition surveys of back log collections to keep pace with the accessioning

program, and to assist with the preparation of objects for storage.

Through responding to a large number of enquiries received from members of the public and other institutions, requesting conservation assistance or advice, the Museum has continued to develop links with, and provide services for, the community.

Library

The continued increase in exhibition and education programs developed by the Museum was reflected in increased use of the Library by Museum staff in support of their research work.

A temporary cataloguer employed for six months helped reduce the backlog of uncatalogued material. Amongst other acquisitions, Dr Robert Edwards continued to donate his personal collection.

A page from a diary by Ms Reima M eitzitis about a bushwalking trip to the West Coast of Tasmania, Christmas 1931.

Table 5 Library

1991-92 1992-93 1993-94

Library items acquired Monographs 2848 2851 1059

Serials 1574 1539 1723

Management of the Library Cataloguing transactions 4590 2989 2266

Serials accessioned 1574 1539 1723

Reference enquiries 1544 2267 1603

Library loan transactions 1275 1052 2148

32

Corporate Services

Priorities

Old Parliament House

During the year the Museum received additional funding to develop further areas of Old Parliament House for exhibition and education purposes. In September 1993, the D epartm ent of Arts and

Administrative Services allocated an area of 110 square metres on the House of Representatives side of the building to the Museum.

Flying the Flag was the first exhibition in this new area and was opened in December 1993. During the year Museum staff began to fit-out a Living History Room to deliver programs to visitors, particularly

students and families.

The Museum contributed $25,000 to a joint project with the National Film and Sound Archive to produce a film about Old Parliament House that will be shown in the building’s theatrette from early

1994-95.

In May the Museum finalised improved office accommodation for Museum staff based in the building.

Staffing

The Museum recruited 43 staff during the year, six permanent and 37 temporary staff. Those who left

Museum staff preparing a pram used in early bushwalking for Yarramundi - Museum in the Making Photo by Barry Brown

the Museum included nine permanent officers (three resignations, two retirements, one to accompany a spouse on an overseas posting, two officers transferred to other agencies within the Australian Public Service and one officer transferred to the Australian National University under Part IV of the

Officers M obility provisions). A total of 41 temporary staff (22 part-time and 19 full-time) left on completion of their short-term contracts.

Since the opening of the Yarramundi Visitor Centre, and later Old Parliament House, the Museum has relied on large numbers of temporary staff to work as information officers in these venues. While this

provided flexibility, it also meant there was a significant annual turnover of staff because of the restrictions on length of temporary employment.

The Museum therefore decided to introduce permanent part-time staffing for senior information officers at each venue. This arrangement will continue to be supplemented by the use of temporary

staff to work as assistants. An extensive recruitment exercise resulted in 288 applications. The Museum finalised appointments in March 1994.

Organisation Review

After extensive consultation and negotiation with staff and the Public Sector Union, the Museum introduced the main recommendations of the 1993 Organisation Review in August 1993.

Museum information officers, Ms Meridan Biziak and Ms Anna Bailey with Rubbery Figures puppets in The Rubbery Years exhibition. Photo by Matt Kelso

33

In broad terms the Review proposed that the Museum’s functions should be grouped in three categories; a Directorate, Core Operations and

Product Development. More details appear under the Management Structure section in Chapter 1.

The Review also proposed that the design and development of major products be undertaken by multi-disciplinary project teams drawn from the specialist sections of the Museum. It recommended greater devolution of responsibility and delegations.

The new structure was adopted with full union and staff support.

To implement the new arrangements the Museum made major changes in staff locations, changes in reporting arrangements, revised delegations and recruited staff to fill new positions created in the Review. Many staff will have the opportunity to be project team managers for specific projects and the Museum organised training in project management for 32 staff during the year.

At the end of the year the Museum had almost finalised the recruitment of the two SES general managers.

Information Technology

A lthough the Museum planned to introduce additional operational modules of the financial management system, to enable it to accept full responsibility for its accounting arrangements, this had to be deferred. This was due to the need to put in place, from 1 July 1993, arrangements for the Department of the Arts and Administrative Services

to provide personnel and accounting services for the Museum. New governm ent adm inistrative arrangements then placed the Museum within the Communications and the Arts portfolio in February

1994. The Museum now plans to introduce the modules during the coming year.

Following further review of its administrative computing arrangements, the Museum decided to develop and implement a Wide Area N etw ork (WAN) linking the Museum’s five staffed work sites.

Cyberdyne Open Systems won the contract to coordinate the WAN project. The Museum expects the WAN will be commissioned and tested early in 1994-95.

The Museum made some progress on the planned review of the Collections Management Information System (CMIS), but completion will be deferred

pending evaluation of alternative m ultimedia systems. Further information is in Chapter 4.

Human Resource Development (HRD)

The National Museum circulated its first Human Resource Development Plan (HRD Plan) in July 1993. The Plan covers the financial year 1993-94 and

was prepared to meet the Museum’s immediate and m ost pressing needs. In conjunction w ith a consultant, PALM Management, the Museum developed a customised project management training program and delivered it to potential project

managers and project team members on staff. A staff induction program was developed, with a personal reference manual and associated workbook to issue to all new staff as part of the Museum’s orientation process. The Museum inaugurated an individual development planning process to assess and provide for the training and development needs of all staff, as far as resources permit.

The Museum intended to use this HRD Plan as a model for the development of a Strategic HRD Plan that would carry it through to the projected opening of Stage One at Yarramundi in 1997. However, recognising that human resources activities and organisational effectiveness extend beyond staff training and development, the Museum decided to concentrate its planning resources on the development of a broader Strategic Human Resource Management (HRM) Plan for 1994-1997. The Museum expects a draft of the plan to be completed

by the end of the year, and to begin implementation in 1994-1995.

The National Museum continued to participate with the Australian War Memorial and the National

34

Library of Australia in a joint middle management development program. This program was expanded in 1994 to include staff from the National Science

and Technology Centre and the National Gallery of Australia. Four Museum staff are involved in the 1994 program. The Museum has a representative on the

Steering Committee for this program.

A total of 59 staff attended 367.5 training days. Direct expenditure on training and staff development totalled $75,873, representing 3.0% of the Museum’s salaries budget. This exceeded the requirements set under the Training Guarantee Levy arrangements.

Four staff members received studies assistance under Studybank provisions.

The Museum appointed two Aboriginal cadets as part of the 1993 D epartm ent of Education, Employment and Training nation wide recruitment campaign and has issued offers of appointment to a

further two cadets in the 1994 campaign.

Cadet Ms N azareth A lfred, and Museum Director Ms Margaret Coaldrake, with Pukumani poles in the Museum’s collection. Photo by Ben Wrigley

Other Activities

Financial Management

A udited financial statem ents on an accrual accounting basis are at Appendix 9 of this Report. The Museum’s estimates of expenditure continue to be approved by the Minister on a cash basis. The

Minister’s approval of the 1993-94 Estimates was sought in accordance with section 34 of the National Museum of Australia Act 1980 and was obtained on 7 December 1993.

The following tables provide details of program estimates and outcom es (Table 6) and of the comparative composition of running costs in 1992 93 and 1993-94 (Table 7).

35

li

Table 6 Comparison of Program Estimates and Outcomes

Budget 1993-94 Actual 1993-94

$m ASL $m ASL

Public Programs 2.421 2.734

National Collection 2.456 2.445

Corporate Services 2.491 2.111

Site Development 3.000 0.136

Total 10.368 54.9 7.426 55.4

Made up of Appropriation Act 1 6.465 6.465

Appropriation Act 2 3.000 3.000

Appropriation Act 3 0.053 0.053

Revenue 0.145 0.162

Plus Cash on hand at beginning of F/Y 0.705 0.705

Less Cash on hand at end of F/Y — 2.959

Note: Direct comparison between 1993-94 and 1994-95 cannot be made at program component level because of a revised organisation structure which was adopted during 1993-94, and will be financially reflected from 1994-95 on.

Table 7 Comparative Composition of Running Costs

Outcome (ASL) Estimate (ASL,) Outcome (ASL) Estimate (ASL) 1992-93 1993-94 1993-94 1994-93

$m $m $m $m

Running costs - Salaries 1.778 (45.69) 2.497 54.9 2.474 55.4 2.437 59.3

- Administrative expenditure 3.701 7.736 4.817 7.163

Works technical New policy 0.275 0.135 0.135 0.140

Sub-total Less cash on hand 5.754 10.368 7.426 9.740

at beginning F/Y Plus cash on hand -0.786 -0.705 -0.705 -2.959

at end of F/Y 0.705 — 2.959 —

Revenue -0.066 -0.145 -0.162 -0.558

Total appropriation 5.607 9.518 9.518 6.223

Social Justice

The National Museum continued to work towards providing programs that are readily available to all Australians on an equitable basis. The activities of the Museum’s Aboriginal and Torres Strait Islander

Advisory Committee are very important in ensuring the involvement of Aboriginal and Torres Strait Islander people in the planning of exhibitions and public programs.

The Museum appointed a multicultural programs officer during the year, enabling it to expand its work with various ethnic communities. This work will provide those communities with the opportunity to

document their experiences as part of a multicultural nation. The Museum developed the first in its series of community access exhibits, in conjunction with the ACT El Salvador community. The exhibit was

presented at the Yarramundi Visitor Centre during Refugee Week in June 1994.

Equal Employment Opportunity (EEO)

The Public Service Commission endorsed the Museum’s EEO plan in July 1993. At 30 June 1994 the Museum’s staff comprised 49 women and 16 men, including six Aboriginal and Torres Strait Islander people.

Industrial Relations

The Museum’s Management/Union Consultative Group met six times during the year to discuss the following issues:

• staff accommodation • the Museum’s Occupational Health & Safety (OHS) Policy and Agreement • the Museum’s Corporate Plan

• the Strategic Human Resource Development (HRD) Plan • information technology issues • the Museum’s special and flex leave arrangements

• the objectives and developm ents of the

government’s workplace bargaining initiatives.

Curator, Ms Lorraine Coutts, in her office at the Museum Photo courtesy of the Aboriginal and Torres Strait Islander Commission

Occupational Health & Safety (OHS)

The Museum’s OHS policy and agreement was considered and endorsed by the M useum ’s Consultative Group on 11 May 1994. The policy was passed to the Public Sector U nion (PSU) for

consideration and comment prior to its submission to management and Council for approval. At 30 June- 1994, the policy had been endorsed by one division of the PSU.

During the year, four staff members received first aid training and the ACT Fire Brigade provided fire awareness training to 13 officers.

There were no serious OHS incidents during the year.

37

Post Separation Employment

There were no applications for post separation employment during the year.

Consultancy Services

The Director is empowered under section 32 of the National Museum of Australia Act 1980 to engage consultants to perform work for the Museum. The Museum continued to use consultants for a range of

specialised work that could not be undertaken by Museum staff because the particular skills required were not available within the Museum or conflicting priorities prevented staff being available for the relevant project. A full list of consultancies arranged during the year is at Appendix 10. Consultancies were drawn up following the principles set out in the Commonwealth Procurement Guidelines.

Contract Administration

During the year the Museum arranged a total of 1055 purchase contracts and processed 3955 expenditure claims. O f these, 66 contracts and 203 expenditure claims related to the engagement of consultants and their payments, respectively.

There were two major consultancies during the financial year. The Museum contracted, from a field of eight quotations, Kinhill Engineers for project management services related to the development of

Phase One of the National Museum of Australia. However, the contract was suspended from 1 February 1994 pending Government’s decision on the Museum’s long-term development. The other major consultancy was a market research contract with Environmetrics, which the Museum selected from 13 firms tendering for the project. Final reports have been received for three of the four research projects and the fourth report is expected early in the new financial year.

Fraud Control

Because of significant legislative changes introduced since the Museum drafted its Fraud Control Plan in

1990, the Museum used the services of its internal auditors, Price W aterhouse, to undertake a comprehensive review of the Fraud Control Plan as part of the 1993-94 internal audit program. The

Museum will forward the revised Plan to the Attorney-General’s Department for its consideration following Council endorsement. No fraud was

detected during the year.

Property Management

C o n tracto rs repainted the buildings at the Yarramundi Visitor Centre and replaced the carpet in the office building, at a total cost of $53,956 including all fees and incidental work. This is the first

major expenditure on maintenance of buildings at the Centre since the Museum took possession eight years ago.

The annual maintenance inspection of the Visitor Centre buildings revealed that the viewing deck on the Exhibition Building was in urgent need of extensive repairs due to the effects of the weather.

Deterioration of the structure was allowing water to leak into the building, putting collection material at risk. Given that the deck would require ongoing repair as long as it remained unprotected, the M useum decided to overcom e the problem

altogether by roofing over and enclosing the deck. The resulting air-conditioned space has significantly enhanced the usefulness of the building, particularly during Canberra’s colder months. The total cost of

the work was $62,017.

The 1992-93 Annual Report mentioned continuing negotiations to finalise make good arrangements for former premises in Fyshwick. A claim was received from the owners of the former premises at the end

of this financial year. Arrangements have been made to discuss the claim with the Australian Property Group and Australian Government Solicitor with a view to settling the matter as quickly as possible consistent w ith the need to protect the

Commonwealth’s interests.

38

The Yarramundi Visitor Centre. Photo by Ben Wrigley

Internal and External Scrutiny

The Museum engaged its internal auditors, Price Waterhouse, to undertake work on the second year of a three-year strategic internal audit program developed in 1992-93. Price Waterhouse undertook

compliance testing of auditable areas, including the Museum’s fixed assets, and operational reviews of jointly selected areas. As indicated earlier, Price

Waterhouse also undertook a comprehensive review of the Museum’s Fraud Control Plan as part of this strategic internal audit program.

The Australian National Audit Office (ANAO) continues to audit the Museum’s financial statements, and the Museum received an unqualified audit certificate for the 1992-93 financial statements in

O ctober 1993. A N A O noted a significant improvement in the maintenance of the asset register and control over identifying and recording acquisition and leasehold improvement costs. The

Museum’s systems for processing its financial transactions were again found to be reliable by

ANAO. Council established an Audit Committee in March 1994 to work with management and auditors in ensuring continued improvement in the Museum’s audit status.

Freedom, of Information (FOI)

The Museum received no requests for information under the Freedom o f Information Act 1982 during the year. The estim ated cost of meeting FOI requirements was $500 for record maintenance and

completion of statistical returns. The position authorised to make decisions under the Act is that of the Director.

Privacy Legislation

The Museum satisfied the requirements to provide information to the Privacy Commissioner for inclusion in the Personal Information Digest. No reports by the Commissioner under section 30 of the Privacy Act 1988 concerning Museum actions or

practices were received during the year.

39

4. Product Development S it e

D e v e l o p m e n t

f I *he Museum plans to finalise selection of a

JL design arch itect for Phase O ne of the

Museum project when the Government confirms the site for the proposed development. At 30 June 1994 it was understood that the Governm ent would consider the National M useum’s future development proposals in the Cultural Policy Statem ent context. The M useum expects the Statement to be delivered towards the end of 1994 and the site issue to be resolved at this time.

The former Minister agreed to Gregory Burgess Pty Ltd Architects being engaged to prepare a functional brief for the development. This work is currently in progress.

The Museum has sufficient funding to proceed with design work for Phase One as soon as the functional brief is completed. Present projections indicate that additional funds would not be required for the project until construction begins.

N e w T e c h n o l o g y

D e v e l o p m e n t

After 18 m onths of researching, the National Museum is implementing a series of new computer and com munications technology programs. It developed a first (promotional) CD ROM at the end

of 1993-94. Four others are due in the next year, including interactive CD ROM on its collection of A boriginal bark paintings, the artists, their communities, cultures and the meaning and context of the paintings.

The Museum will also become a provider on the INTERNET, with access to millions of personal

Barrdayal completing a bark painting o f Mimi spirits, Oenpellie, Northern Territory, 1981 - the Museum will work with artists on a CD ROM.

computers world wide. Work has also begun on a major pilot ‘virtual experience’ project with Film Australia.

C yberdyne O pen Systems is developing a m ultim edia museum inform ation management system in conjunction with the Museum. This may have the capacity to replace the current Collections Management Information System (CMIS). The Museum will undertake an evaluation in the second

quarter of the new financial year to assess the relative effectiveness of the two systems.

During the year the Museum established a new position with responsibility for all its activities in new computer and communications technology. The position will be filled permanently in early 1994-95.

40

P u b l i c

P r o g r a m s D e v e l o p m e n t

Since 1992 the Museum has expanded its outreach activities through its National Extension Program. This program is broad ranging and includes travelling exhibitions, educational programs, conferences,

object loans, joint projects with other institutions, community projects and multimedia activities. The National Extension Program aims to increase community awareness of Australia and Australians by ensuring the N ational M useum ’s research, collections and activities are accessible to as many Australians as possible.

The Images of Women conference organised by the Museum in October 1993 attracted 130 delegates from around the country and overseas. The conference examined how women are portrayed in

Australian museums with addresses by Senator the

Hon Rosemary Crowley, Ms Robyn Archer, the Hon Michael Lavarch and Ms Cathy Freeman. Proceedings are available on request.

President of the Friends of the National Museum, Mr Jack Thompson AM, launched a national logo competition in January 1994. Winning designs in the five categories (open, professional designer, student

designer, primary and secondary schools) were chosen by an expert judging panel and notified in June 1994. The Museum hopes to adopt an overall winning design in original or modified form as its

official logo.

Staff were also involved in research and fieldwork for Draw n from the H eart, an exhibition of Aboriginal and Torres Strait Islander children’s drawings, opening in Old Parliament House in carls July 1994.

INational Museum of Australia

Winning logo entries (top l-r) James Wan, A C T - secondary schools; Russell Shiells, Victoria - graphic design professional; Kerry Armstrong, Queensland - open; (bottom l-r) Suzanne El-Ali, New South Wales - design student; Kate Fletcher 6 Debbie Locke, New South Wales - primary school.

4 1

In October 1994, the Museum will display items from the Lindy Chamberlain-Creighton collection. This will coincide with the National Theatre Festival in Canberra when the Australian Opera will perform part of a work-in-progress called Lindy.

Major forthcoming exhibitions, including next year’s Vote Q Women about 100 years of women’s political action, involved staff planning and development. And for 1996, Australia’s Empire will look at Australia’s colonies, including Papua New Guinea and Nauru. The National Museum will work with the Papua

New Guinea Museum and Art Gallery on this exhibition.

The Museum held preliminary discussions with Griffith University and the National Film and Sound Archive about objects from the M useum ’s Cinematographic collection being included in a travelling exhibition celebrating the centenary of

cinema.

The Museum is gathering material from the family of Sir Paul Hasluck to put together a display for a conference on Sir Paul to be held in Perth in

September 1995 by the Centre for Australian Studies.

Several exhibitions will travel during the next year including The Rubbery Years,Drawn from the Heart and A Changing People - A Changing Land.

Other development includes research into the Press Gallery at Old Parliament House, work on a planned semi-permanent display introducing the building and its history, and research for a Living History Room for students and families.

The National Museum and the Australian Heritage Commission are developing the first of the Museum’s travelling children’s museums with a likely theme of ‘coasts’. The idea is a museum for children, rather than about them.

Staff continued to research and plan for the opening exhibitions for Stage One of the Museum.

Coconut trees on Palm Island, by Tracey Twaddle c. 1975 - from the Aboriginal Arts Board Collection, appearing in the National Museum travelling exhibition Drawn from the Heart.

42

Appendix 1 C ouncil of the N ational M useum of A ustralia - M embership,

C ommittees a n d R elated M atters

Council Members appointed under section 13(2) of the National Museum o f Australia Act 1980

Dr Robert Edwards AO (Chairman) (reappointed 15 September 1993)

Dr Charles (Tom) Stannage (Deputy Chairman) (reappointed 15 September 1993)

Professor Michael Archer (reappointed 15 September 1993)

Ms Helene Chung (reappointed 15 September 1993)

Associate Professor Eve Fesl AM (appointed 3 August 1992)

Mr Kenneth Roberts (reappointed 15 September 1993)

Mr David Haynes (appointed 23 November 1992)

Ms Patricia Williamson (appointed 15 September 1993)

Mr Jonathon Isaacs (appointed 15 September 1993)

Ms Margaret Lehmann (appointed 22 December 1993)

Mr Vic McGrath (appointed 23 August 1991)

Ms Margaret Coaldrake Director, Executive Member (appointed 1 November 1992)

Mr Brian Palmer Acting Director and Executive Member (1 -1 7 June 1994)

Ex-officio member

Mr Jack Thompson AM

Deputies o f part-time members appointed under Section 15(1) o f the Act.

There were no appointments of Deputies during the year.

Terminations of Appointment

There were no terminations of appointment during the year.

Direction to Council by the Minister Nil.

Disclosures of Interest

At Council Meeting No. 52 on 2 February 1994 the Chairman, D r Robert Edwards AO, declared a conflict of interest in the discussion on the National Air and Space Museum (NASMA) advising that he was a member of the NASMA Working Party.

Dates of meetings

15 October 1993 No. 50 Canberra

13 December 1993 No. 51 Bendigo 2 February 1994 No. 52 Canberra

6 April 1994 No. 53 Canberra

31 May 1994 No. 54 Canberra

C ommittees of C ouncil

Aboriginal and Torres Strait Islander Advisory Committee

Established by Council Resolution CLR 23/84 of 29 March 1984

Members Ms Matilda House - Australian Capital Territory (Convenor from November 1993)

Mr Nurdon Serico - Queensland

43

Mr Ted Wilkes -Western Australia

Mr Jim Berg - Victoria

Ms Brenda Croft - New South Wales (appointed 15 October 1993)

Ms Joanna James - Tasmania (appointed 15 October 1993)

Mr Darryl Pearce - Northern Territory (appointed 15 October 1993)

Ms Kerry Giles - South Australia (appointed 15 October 1993)

Ms Pat Williamson - (Council member) (appointed 15 September 1993)

Associate Professor Eve Fesl AM (Council member) (Convenor until November 1993)

Mr Vic McGrath - Torres Strait (Council member)

Ex Officio Members

Dr Robert Edwards AO - Chairman

Ms Margaret Coaldrake - Director

Mr Brian Palmer - Acting Director (1-17 June 1994)

Terms of Reference

1) To provide policy advice to the Council and Director on the development, interpretation and exhibition of historical material relating to Aboriginal and Torres Strait Islander people.

2) To provide policy advice to the Council and D irector on all aspects of the Museum of significance to Aboriginal and Torres Strait Islander people.

3) To promote awareness of the Museum’s aims and objectives and to facilitate consultations with Aboriginal and Torres Strait Islander people.

4) To advise on any other matters referred by Council.

Meetings

15 October 1993 No. 21 Canberra

15 November 1993 No. 22Canberra

11 April 1994 No. 23 Halls Gap, Victoria

Content Review Committee

Established by Council Resolution CLR 6/93 of 12 February 1993

Members

D r Robert Edwards AO - Chairman

Professor Ann Curthoys

Professor Henry Nix

Dr William Jonas

Terms of Reference

To ensure the intellectual excellence of the content of the Museum’s development at Yarramundi.

Meetings

The Committee has not met since 17 May 1993 due to lack of progress on Phase One development of the Museum.

Political History Advisory Committee

Established by Council Resolution CLR 4/93 of 12 February 1993

Members

Dr Robert Edwards AO - Convenor

The Rt Hon J Doug Anthony CH

Mr Neville Bonner AO

The Hon John Brown AO

The Hon Fred M Chaney

The Hon Joan Child AO

Ms Margaret Coaldrake

44

The Hon Wal Fife

The Hon Malcolm Fraser (until 12 November 1993)

Professor Jim Hagen

Mr Gavin Souter

The Hon E Gough Whitlam AC, QC

Terms of Reference

1. To assist the National Museum of Australia with the development of collections relating to the history of federal politics and of the O ld Parliament House.

2. To advise the National Museum of Australia of people and organisations who have been associated with the history of federal politics and the Old Parliament House, and where agreed,

to assist the National Museum of Australia to make contact with them.

3. To assist the National Museum of Australia to locate objects, personal memorabilia and other historic collections relating to federal politics and the history of Old Parliament House.

4. To advise the National Museum of Australia on the use of collections and explanatory material to widen public understanding of the structures which support and sustain representative

government in Australia.

Meetings

2 September 1993 No. 1 Canberra

5 April 1994 No. 2 Canberra

Honorary Fellowship Committee

Established by Council Resolution CLR 25/93 of 5 April 1993

Members

Associate Professor Eve Fesl AM

Professor Michael Archer

Mr David Lance

Ex-Officio Members

D r Robert Edwards AO

Ms Margaret Coaldrake

Terms of Reference

To receive nominations and make recommendations to Council for the appointm ent of H onorary Fellows, according to the guidelines and selection criteria as agreed by Council from time to time.

Meetings

The Committee has not yet met.

Architectural Consultant Selection Advisory Committee

Established by Council Resolution CLR of 48/93 of 15 October 1993

Members

Ms Margaret Coaldrake, Director, National Museum of Australia

Dr Robert Edwards AO, Chairman of Council, National Museum of Australia

Associate Professor Eve Fesl AM, Council member, National Museum of Australia and Convenor, Gumurrii Centre, Griffith University

Professor Judith Brine, Professor of Architecture and Dean of F aculty of E nvironm ental Design, University of Canberra

Mr Brendon Kelson, Director, Australian War Memorial

Professor Peter McIntyre AO, Principal, McIntyre Partnership Pty Ltd

M r Greg Fraser, then Director, Environm ent, C ulture and Sport, ACT D epartm ent of the Environment, Land and Planning.

45

Terms of Reference

Provide a recommendation to the Council of the National Museum of Australia on the selection of an architectural consultant for the design of facilities for the National Museum at Yarramundi, ACT by:

1. reviewing the report on expressions of interest received in Stage 1 of the selection process and deciding on a short-list of applicants for admission to Stage 2;

2. reviewing and agreeing upon the selection method and criteria to be used in Stage 1 of the selection process;

3. reviewing and confirming briefing material for short listed applicants, outlining requirements for Stage 2 of the selection process;

4. reviewing submissions received in Stage 2 of the selection process, interviewing applicants and agreeing upon a recom m endation to the Museum C ouncil on the selection of an architectural consultant.

Meetings

16 September 1993 No. 1 Canberra

11-12 October 1993 No. 2 Canberra (final meeting)

Project Committee

Established by Council Resolution CLR 53/93 of 15 October 1993 and 15/94 of 6 April 1994.

Members Dr Robert Edwards AO (Chairman of Council) Associate Professor Eve Fesl AM

Mr Jon Isaacs

Mr Ken Roberts

Ms Margaret Coaldrake (Director)

Mr Jack Thompson AM

Terms of Reference

1. To advise C ouncil on m atters relating to development of the Museum at Yarramundi or any other matters referred to it.

2. When authorised by Council, to act on behalf of Council on specific matters relating to development of the Museum at Yarramundi.

3. To work with the Director and Project Director to ensure that the project is delivered on time and on budget and to an acceptable quality.

4. To facilitate development of the Museum.

Meetings

10 January 1994 Meeting No. 1 Sydney

31 May 1994 Meeting No. 2 Canberra

Audit Committee

Established by Council Resolution CLR 24/94 of 6 April 1994 ·

Members

Ms Margaret Coaldrake, Director

Mr Ken Roberts

Mr Jon Isaacs

Mr David Haynes

Terms of Reference

1. To examine and recommend for C ouncil’s endorsement the Museum’s Annual Financial Statements.

2. To review internal audit reports on the Museum’s activities and monitor on behalf of Council necessary action taken as a result.

3. To consider Reports of the Auditor-General on the Museum’s operations and advise Council of the implications and monitor action taken as a result.

46

4. To advise Council on any other matters referred to it.

Meetings

31 May 1994 No. 1 Canberra

Appendix 2 F u n c t i o n s a n d

P o w e r s o f t h e

N a t i o n a l M u s e u m

Functions

• To develop and maintain a national collection of historical material. • To exhibit, or to make available for exhibition by others, historical material from the collection

or historical material that is otherwise in the possession of the Museum. • From time to time as the occasion requires, to exhibit, by itself or in collaboration with others,

in Australia or elsewhere, material whether in written form or in any other form and whether relating to Australia or to a foreign country.

• To conduct, arrange for, or assist in research into matters pertaining to Australian history.

• To disseminate information relating to Australian history and information relating to the Museum and its functions.

Powers

• To purchase or take on hire, or to accept as a gift or on a deposit or loan, historical material. • To lend or hire out or otherwise deal with (otherwise than by way of disposal) historical

material.

• To accept gifts, devises, bequests or assignments made to the Museum w hether on tru st or otherwise, and whether unconditionally or subject to a condition and, if a gift, devise, bequest, or assignment is accepted by the Museum on trust or subject to a condition, to act as trustee or to comply, as the case may be. • To collect and make available (whether in writing

or in any other form and whether by sale or otherwise), information relating to Australian history.

• To make available (whether by sale or otherwise)

reproductions, replicas or other representations (whether in writing or in any other form) of historical material. • To make available (whether in writing or in any

other form and whether by sale or otherwise) information relating to the Museum and its functions. • To occupy, use and control any land or building owned or held under lease by the

C om m onw ealth and made available to the Museum under section 8 of the National Museum o f Australia Act 1980. • To erect buildings.

• To purchase or take on hire, or to accept as a gift or on a deposit or loan, and to dispose of, or otherwise deal with furnishings, equipment and other goods. • To act as the trustee of moneys or other property

vested in the Museum on trust.

• To act on behalf of the Commonwealth or of an a u th o rity ' of the C om m onw ealth in the administration of a trust relating to historical material or related matters.

From the National Museum o f Australia Act 1980.

48

Appendix 3 P u b l i c a t i o n s

Research and collection-related publications

Coutts, Lorraine Drawn from the Heart: an exhibition of Aboriginal and Torres Strait Islander children’s drawings. Periphery, Issue 19 May 1994.

H eritage A rtefa ct, U niversity of C anberra Newsletter, No. 2, 1993.

Kaus, David Research on the Edm und Milne C ollection of Aboriginal Artefacts. C O M A: Bulletin o f the Conference of Museum Anthropologists, 25: 31-33.

Lane, Ruth Women at the Frontiers. Voices, Autumn 1993 No3 ( 01).

Forest history at the National Museum in J. Dargavel and S. Feary eds. Australia's Ever-Changing Forests II, Proceedings o f the Second National Conference on Australian forest history. Centre for Resource and

Environm ental Studies, A ustralian N ational University.

Strategies and Collections to Document Women’s Lives - Images of Women in Museums. National Museum of Australia, October 1993.

Leith, Adrienne Trials of sixty years. Australasian Science, Winter 1994, USQ Press.

Taylor, Luke Review of Roads Cross, the paintings o f Rover Thomas. Periphery, Issue 19 May 1994.

Richardson, Lori Museums and galleries - now and then. National Gallery News, May-June 1994.

Specialist publication Troy, J. King Plates - a history of Aboriginal Gorgets. Aboriginal Studies Press, Canberra 1993.

Titles in preparation Haagen, C. Bush Toys - Aboriginal children at play. Aboriginal Studies Press, Canberra 1994.

Titles under consideration Coates, I. Le S ouef Collection o f Aboriginal M iniatures.

Kaus, D., Marcus, J., Meehan, B., and Taylor, L., Searching for Oscar.

O ’Gorman, A. The Ursula McConnell Collection.

Stell, M. Women’s Cricket Collections.

Wardle, D. History of the PS Enterprise.

General publications Annual Report 1992-93. National Museum of Australia, Canberra 1993.

Flying the Flag exhibition brochure

Who are we and w hat does it mean to be an Australian? General information brochure about the Museum.

Outreach - A newsletter from the National Museum o f Australia.

June/July 1993

August/September 1993

October/November 1993

January 1994

February/March 1994

Changed to a quarterly, colour publication:

June-August 1994.

49

Appendix 4 V o l u n t e e r s

Old Parliament House

During the year the Museum continued to recruit and train volunteer guides to provide tours of the building and interpret the two Chambers to visitors. Numbers have remained steady at about 100 with those leaving for various reasons being replaced by new recruits. Volunteer guides meet once a month to discuss work-related issues, hear guest speakers and contribute to the monthly guides’ newsletter, Along the Corridors.

Adams, John

Adamson, Morrie

Aitken, Alison

Akhurst, Rosina

Akister, Brenda

Alfredson, Dale

Balfour, Bruce

Beaver, Betty

Beeton, Tonya

Beljanski, Gordana

Boden, Anne

Braithwaite, Joan

Brice, Derick

Brown, Sue

Burke, David

Buttle, John

Cahill, Jan

Campbell, Margaret

Cannon, Joan

Cannon, Shelley

Clunies-Ross, Julienne

Connor, Helen

Corcoran, Joe

Crowley, Paloma

Cullen, Anne

Drummond, Garry

Dudley, Greg

Duffy, Tony

Farwell, Miles

Faulkner, Patrick

Ferguson, Kristine

Flynn, Keith

Ford, Marilyn

Free, Chris

Furnell-Lloyd, Jill

Gardiner, Bill

Gaudry, Anne-Marie

Goddard, Noel

Gray, John

Griffin, Margaret

Hanigan, Peter

Harvey, Hope

Hazell, Robert

Hendy, Neil

Hickey, Veronica

Hills, Patricia

Hine, Dorothy

Hinton, Joe

Holdway, Peter

James, Wilma

Jarvis, David

50

Jeeves, Roy

Jenkinson, Ann

John, Mischi

Knight, Helen

Lakk, Laszlo

Lee, Faye

Lee, Amanda

Lewis, Pat

Louttit, Anne

Lynch, Glenda

Manion, Brenda

Mayfosh, Helen

McCauley, Doris

McGrane, Barry

McKellar, Heather

Metcalfe, Ron

Miller, Maadi

Moreing, Michael

Morgan, Sarah

Morrison, Penny

Motz, Christina

Mountain, Don

Muir, Ioanna

Munns, Andree

Murfin, Evelyn

Murphy, Joyce

Newman, Janet

Nott, Caroline

O ’Connor, Maureen

Palmer, Clare

Parsons, John

Prior, Les

Quigley, Garry

Quigley, Valerie

Riggs, Joan

Roberts, Lois

Rosenberg, Pamela

Rowsell, Joan

Rudkin, Jeanne

Scott, Robert

Scott, Mary

Simson, Wendy

Smethurst, Michelle

Smith, Rowland

Smith, David

Smith, Margaret

Sorelle, Fran

South, Marie

Thewlis, Phyll

Tow, Arthur

Tubbs, Julie

Turner, Peter

Vance, Rachel

Vanthoff, Del

Wall, Lauren

Watchman, Carol

Wheeler, Brian

Zervos, Angela

The following guides resigned during the financial year:

Barnes, Christine

Barrie, Justin

Beckhaus, Guy

Bell, Alan

Bessling, Nick

Brandi, Margaret

Bull, David

Cheung, Amy

Choudhury, Nurul

Fitzhardinge, Mollie

Govan, Gavin

Hansar, Naomi

Honeysett, Nell

Howse, Valerie

Hyndes, Danielle

Maron, Faye

Moncrieff, Gordon

O ’Brien, Bernard

Oliver, Bobbie

Pavey, Jeremy

Proust, Anthony

Rosalky, Adele

Stone, Sylvia

Sutherland, Lesley

Thompson, Winifred

Wark, Helen

Welfare, Elizabeth

Whitaker, Joan

Wilks, Stephen

P addle Steamer E nterprise

The PS Enterprise is maintained by a team of 35 volunteers. A group of Honorary Advisers provide technical or professional advice on request. The PS Enterprise volunteers are a com m itted and enthusiastic group, most of whom have been involved for several years. They put in many hours of voluntary effort in the maintenance and operation of the paddle steamer during the year.

Masters and Engineers

Cutler, Errol

Garfield, Peter

Hoggan, Brian

Kelly, Martin

Leadbetter, David

MacDonald, John

McAllister, Donald

McKibbon, Brian

Miles, David

Percival, Alec

Saunders, Ron

Watson, Trevor

Deckhands

Adams, Bob

Bailey, Stephen

Brinton, Robin

Cummins, David

Hemmingsen, Jan

Houstone, Angus

Kelly, Trevena

Laloz, Dominique

Laloz, Sue

52

Law, Colin

Longhurst, Dianna

Manton, Neil

Mitchell, Frank

Mitchell, Suzanne

Nicholson, Jenny

Nicholson, Wesley

Norman, Michael

Read, Peter

Tacy, Bob

Townsend, David

Wardle, David

Whittaker, John

Honorary Advisors

Richard Lamacraft, Engineer

Graham Rayner, Naval Architect

Appendix 5 F riends of the N ational M useum

Patron Lady Stephen

President Jack Thompson AM

Vice President Winnifred Rosser

Treasurer David Binstead

Public Officer Robert Todd AM

Secretary Lyndall Young

Committee Members

Mary Bennett

Lynette Goodwin

Meredith Hinchliffe

Amirah Inglis

Alex Laing

Helen Lundy

Kate Lundy

Julie Marks

Fred Mitchell

Jan Pryor

Patricia White

5 4

Appendix 6 A * G uidelines

C riteria a n d G uidelines for D etermination in R elation to the N ational H istorical

C ollection

In these criteria and guidelines, the terms ‘historical m aterial’, ‘N ational H istorical C o llectio n ’, ‘Australia’, ‘Australian history’ and corresponding expressions have the same meaning as in the National Museum of Australia Act 1980.

In determining w hether to include or exclude historical material in or from the National Historical Collection, the Council of the National Museum of Australia shall have regard to the following criteria and guidelines.

C riteria

1. It is of Australian origin

O r it is associated with, is illustrative of, or is relevant to, any of the following:

• events, ideas, persons, developments, places or other things significant in Australian history

• the common experience of Australians as a whole or of a particular regional, ethnic, class, gender, occupational, or other sociological groupings of people resident in

or visiting Australia, either in the present or the past

• persons in contact with Australia, either in the present or the past

• the foreign place and culture of origin of persons or cultural groups resident in or visiting Australia, insofar as they relate to their experience in Australia

2. And is historically significant or is a good example of its kind.

1. The National Historical Collection shall include only historical objects acquired for

communication or research and shall not include material acquired for administrative purposes, material acquired for use in repairing or maintaining historical objects, library material, or m aterial acquired as an ancillary to

educational, display or demonstration purposes.

2. Where appropriate the Council or its delegate shall consider the inclusion or exclusion of historical objects on the written advice of the Director.

3. In making determinations for the inclusion or exclusion of the historical objects in or from the National Historical Collection, Council shall have regard to the dignity of persons concerned, whether living or deceased, and to codes of ethics relating to museum practice.

55

Appendix 7 A c q u i s i t i o n s

Allen, Elaine 13 objects relating to cross country skiing Donation

Arthur, Eve Seed packet Donation

Barsa, John Murray Island headdress Purchased

Bellamy, Patrick Woven eel trap Purchase

Bourke, Evelyn and Maureen Everitt 38 objects relating to women’s involvement in science Donation

Byles, Marie Typewriter, compass and pouch Donation

Brown, Warren 15 political cartoons Donation

Brunette, Bill Painting Purchase

Butler, Dot 30 objects relating to bushwalking Donation

Cape, T F Electric jug Donation

Cavalier, Rev Canon H R 36 objects including epidiascope & glass slides Donation

Chamberlain-Creighton, Lindy 34 objects relating to the Chamberlain case Purchase

Collett, Sheila Member of the Order of Australia, medal and case Donation

Cook, Patrick 31 political cartoons Donation

Coopes, Jenny 11 political cartoons Donation

Cross Family Two aprons and two jigsaw puzzles Donation

Curtis, Winifred May 16 objects relating to women’s involvement in science Donation

Dean Carell, Beth 18 objects relating to the performances of the Australian Dance Theatre Donation ·

Devitt, Jeannie Two cotton dresses Purchase

Dimond, Glen Two glasses Donation

Doring, Margaret Eight objects relating to women’s recreation Donation

Drums of Mer Dance Group 27 objects from Torres Strait Islands Donation

Dunn, Nancy Poster relating to women’s health Donation

Dunn, Nancy Linen bedspread Donation

5 6

Eastwood, Amy Pair of bushwalking shoes Donation

Emden, Sheila van Nine objects relating to the Australian Women’s Land Army and the Women’s Auxiliary Australian Air Force

Donation

Evans, Denise 11 menus and three documents from Old Parliament House Donation

Fitzjames, Michael Three political cartoons Donation

Fitzsimons, Ronda Gold weighing scales and stereoscope Donation

Frith, Jeffrey Five political cartoons Donation

Fryer, William 13 menus and a booklet Donation

Gifford, Violet Basket and trolley Donation

Handheld, John Two nail and screw tidies Donation

Hayward, Bevan 39 pen and wash drawings Purchase

Herden, Peter Two grinding stones Donation

Hill, Audrey Ten objects relating to women’s involvement in skiing Donation

Hook, Geoff Seven political cartoons Donation

House, Mr and Mrs Mervyn Two aprons and a towel Donation

Huxtable, Lorna Wooden Stick used in ‘Copper’ Donation

Johnson, Brian Print Purchase

Jose, Ellen Two paintings Purchase

Knight, Mark Seven political cartoons Donation

Kramer, Colin Pair of gloves Donation

Lavell, Ms Leona Horse riding boots Donation

Lawton, Ailsa Six objects relating to women’s skiing Donation

Lilford, Roger and Robbie Swan 21 cartoons Purchase

Loder, Kaye 13 domestic items including seven teatowels and three d’oyleys Donation

Lutvey, Mrs R Three corsets Purchase

57

MacDonald Brand, Fiona Eight items relating to women’s bushwalking Donation

McKay, May poster Donation

McLean, Bette 25 domestic and personal items Donation

Mcleod, Sue Menu Donation

Menzies, Dame Pattie 15 items which belonged to Sir Robert Menzies. The items consist of a camera used by Menzies and associated material including lenses, filters, and information card Donation

Miezitis, Reima 11 items relating to women’s bushwalking Donation

Moir, Alan Seven political cartoons Donation

Nomchong, Freida and Lionel Cigarette and tobacco pouch Donation

North, Liddia Pearl One treadle sewing machine Donation

O’Neil, Ward Three cartoons Donation

Petty, Bruce 15 political cartoons Donation

People’s Paraphernalia Jigsaw puzzle and envelope Purchase

People’s Paraphernalia Leaflet and book Purchase

Porta, Phillip 11 building and gardening tools Donation

Pryor, Geoff 18 political cartoons Donation

Revolve Inc. Dust pan embossed with Old Parliament House symbol Donation

Reynolds, Fiona 43 items relating to women’s bushwalking & outdoor recreation Donation

Sandwith, Nola 105 drawings.

Donation

Serico, Vincent Three paintings Purchase

Sharp, Kerry Five drawings Purchase

Shakespeare, John Four political cartoons Donation

Skuthorpe, Tex 10 paintings Purchase

Southwell, Macks 11 items relating to women’s cricket Donation

Stockbridge, Helen Invitation Donation

58

Tandanya 54 Aboriginal items including a Papunya ground painting and ceremonial objects Purchase

Tandberg, Ron Four political cartoons Donation

Tanner, Les Seven political cartoons Donation

Thompson, Peter Poster Donation

Vizard, Roy Australian flag Donation

Watson, Judy Print Purchase

Wiles, Adeline Six objects relating to skiing Donation

Williams, Violet Australian Women’s Land Army proficency badge Donation

Appendix 8 O utward Loans

Archerfield Warbirds Museum, Queensland Link trainer Displayed in permanent exhibition of aircraft

Australian Archives, Canberra Pair of child’s shoes Displayed in Making ends meet - Child Endowment for Australian Families Kings Hall, O ld Parliam ent House, Canberra

Australian Mining Industry Council, Canberra Eight objects, relating to the history of mining Displayed in the foyer of Mining Industry House, Northbourne Avenue, Canberra

""Australian National Maritime Museum, Darling Harbour, Sydney Four objects; sea chest, sea trunk, binoculars and case

Displayed in the Passengers permanent exhibition at Darling Harbour, Sydney, NSW Four Aboriginal ornaments, shoulder

band, two armbands and shell necklace Displayed in the Discovery permanent exhibition at Darling Harbour, Sydney

"'Australian National Maritime Museum, Darling Harbour, Sydney One Waterside Workers Federation of Australia Trade Union banner

Displayed in the permanent Commerce exhibition at the N ational Maritime Museum, Darling Harbour, Sydney

""Australian Railway H istorical Society, Kingston, ACT 1952 Beyer Peacock AD-60 Class Garratt Steam locomotive

Displayed at The Canberra Railway Museum, Geijera Place, Kingston, ACT

""Australian War Memorial, Canberra Martini Henry military rifle, two swords and scabbards On loan for research

"’Australian War Memorial, Canberra Seven African objects, shield, club, metal blades, stone point and a mealie spoon Displayed in the South African War Gallery exhibition, A ustralian War Memorial, Canberra

Carriage Museum, Watson, ACT Four horse draw n vehicles; hearse, Hamilton Hume buggy, Cobb & Co coach and a German wagon Displayed in the Australian Heritage Village, Watson, ACT

Museum of Western Australian Sport, Claremont Five objects from Australia II, battle flag and spinnaker, T-shirts to celebrate the 10th Anniversary of Australia II winning the America’s Cup Displayed in the Perth Superdome and the Alexander Library, W.A.

National Film and Sound Archive, Canberra Nineteen objects of women’s cricket team clothing and game equipment Displayed in The Games Up! Women’s Cricket-1930s exhibition, Exhibition Hall, Film and Sound Archive, ACT

60

National Gallery of Australia, Canberra Thirty five Aboriginal objects, weapons, tools, personal ornaments, bark paintings and sculptures

Displayed in The N ew Galleries o f Australian Art exhibition

National Library of Australia, Canberra One bark painting by Galuma Wirrpanda Displayed in the Changing Coastlines exhibition; National Library of Australia, Canberra, then touring to Australian National Maritime Museum, Darling

Harbour, Sydney and Western Australian Museum, Perth

"'Powerhouse Museum, Sydney Seven objects, Lunar rock sample in brief case with medallion and ribbons D isplayed in the Space Technology

exhibition Powerhouse Museum, Sydney

Powerhouse Museum, Sydney 17 objects; Land Rover, book, badges, T- shirts, Sir Robert Menzies’ movie camera and a selection of costumes from Dean- Carell ballet collection Displayed in the Australians and the Monarchy exhibition then touring to Old

Parliament House, Canberra

""Western Australian Maritime Museum, Fremantle Stream anchor from Matthew Flinders’ ship the Investigator Displayed in permanent exhibition of

archaelogical objects

"'Denotes outward loans renewed during 1993-94

61

Appendix 9 A udited Financial Statements

N ational M useum of A ustralia Independent A udit R eport

To the Minister for Communications and the Arts

Scope I have audited the financial statements of the National Museum of Australia for the year ended 30 June 1994. The statements comprise: • Certificate by Council Members,

• Operating Statement, • Statement of Financial Position, • Statement of Cash Flows, • Trust Fund Statement, and • Notes to and forming part of the Financial Statements.

The National Museum of Australia’s Council Members are responsible for the preparation and presentation of the financial statements and the information contained therein. I have conducted an independent audit of the financial statements in order to express an opinion on them to the Minister for Communications and the Arts.

The audit has been conducted in accordance with Australian National Audit Office Auditing Standards, which incorporate the Australian Auditing Standards, to provide reasonable assurance as to whether the financial statements are free of material misstatement. .Audit procedures included examination, on a test basis, of evidence supporting the amounts and other disclosures in the financial statements, and the evaluation of accounting policies and significant accounting estimates. These procedures have been undertaken to form an opinion whether, in all material respects, the financial statements are presented fairly in accordance with Australian accounting concepts and applicable accounting standards and statutory requirements so as to present a view which is consistent with my understanding of the Museum’s financial position, the results of its operations and its cash flows.

The audit opinion expressed in this report has been formed on the above basis.

Audit Opinion In accordance with section 38 of the National Museum o f Australia Act 1980,1 now report that the statements are in agreement with the accounts and records of the National Museum of Australia, and in my opinion:

(i) the statements are based on proper accounts and records, (ii) the statements show fairly in accordance with applicable Accounting Standards the financial transactions and cash flows for the year ended 30 June 1994 and the state of affairs of the Museum as at that date, (ui) the receipt, expenditure and investment of moneys, and the acquisition and disposal of assets,

by Museum during the year have been in accordance with the National Museum of Australia Act 1980, and (tv) the statements are in accordance with the Guidelines for Financial Statements of Public Authorities and Commercial Activities.

D. S. Lennie Executive Director Australian National Audit Office Canberra

19 September 1994

N ational M useum of A ustralia

A certificate in accordance with a resolution of the Council Members.

The accompanying financial statements of the National Museum of Australia for the year ended 30 June 1994, consisting of:

• Operating Statement; • Statement of Financial Position; • Statement of Cash Flows; • Trust Fund Statement; and

• Notes to and forming part of the Financial Statements

have been prepared in accordance with the Guidelines for Financial Statements of Public Authorities and Commercial Activities issued by the Minister for Finance in January 1994. In our opinion, the financial statements are drawn up so as to show fairly:

• the Museum’s operating result for; • the Museum’s financial position as at the end of; • and the Museum’s cash flows during

the financial year.

Chairman of Council National Museum of Australia

16 September 1994

Director National Museum of Australia

63

N ational Museum of A ustralia O perating Statement for the Year Ended 30 June 1994

Notes 1994

$

1993 $

COST OF SERVICES Operating expenses Administrative expenses 5 3,678,540 2,312,576

Amortisation 53,699 25,650

Assets written-off 285 -

Charge to annual and long service leave Provisions 8 210,013 158,892

Council expenses 159,774 153,735

Depreciation 223,142 221,552

Loss on sale of fixed assets 1,187 3,612

National Historical Collection 7 307,082 458,608

Rent and security of premises 6 944,688 755,783

Salaries and related payments 9 2,428,358 1,945,466

Total operating expenses •8,006,768 6,035,874

Operating revenues from independent sources Interest 28,664 3,008

Miscellaneous receipts 114,160 77,097

Total operating revenues from independent sources 142,824 80,105

N et cost of services 7,863,944 5,955,769

REVENUE FROM GOVERNMENT Parliamentary appropriations received 2 9,518,000 5,607,000

Liabilities assumed by Government 1(h) 239,008 248,649

Resources received free of charge 3 29,884 38,532

Total revenue from Government 9,786,892 5,894,181

Operating result - surplus/fdeficit) 1,922,948 (61,588)

Accumulated operating results at beginning of financial year. 1,134,085 1,195,673

Accumulated operating results at end of the financial year 3,057,033 1,134,085

The accompanying notes form an integral part of these financial statements.

64

N ational Museum of A ustralia Statement of Financial Position as at 30 June 1994

Notes 1994

$

1993 $

c u r r e n t a s s e t s

Cash 18 2,893,140 706,859

Receivables 10 71,124 20,990

Prepayments 95,374 166,552

Other 1,110 4,147

Total current assets 3,060,748 898,548

N O N -C U R R E N T ASSETS Property, plant and equipment 11 1,168,485 1,115,197

Total non-current assets 1,168,485 1,115,197

Total assets 4,229,233 2,013,745

CURRENT LIABILITIES Creditors 12 653,071 294,532

Provisions 13 372,419 387,924

Other 14 24,000 24,000

Total current liabilities 1,049,490 706,456

N O N -C U R R E N T LIABILITIES Provisions 13 56,710 83,204

Other 14 66,000 90,000

Total non-current liabilities 122,710 173,204

Total liabilities 1,172,200 879,660

N et assets 3,057,033 1,134,085

EQUITY Accumulated operating results 3,057,033 1,134,085

Total equity 3,057,033 1,134,085

The accompanying notes form an integral part of these financial statements.

65

N ational Museum of A ustralia Statement of Cashflows for the Year Ended 30 June 1994

Notes 1994

$

1993 $

CASH FLOWS FROM OPERATING ACTIVITIES Inflows: Interest 28,664 3,008

Miscellaneous receipts 132,840 56,545

Outflows: Payments to trade creditors, other suppliers and creditors (4,717,167) (3,539,339)

Payments to employees (2,474,025) (1,789,223)

N et cash used by operating activities 17 (7,029,688) (5,269,009)

CASH FLOWS FROM INVESTING ACTIVITIES Inflows:

Proceeds from sale of property, plant and equipment 1,135

Outflows: Payments for property, plant and equipment (303,166) (425,886)

Net cash used by investing activities (302,031) (425,886)

CASH FLOWS FROM GOVERNMENT Inflows:

Parliamentary appropriations 9,518,000 5,607,000

Net cash provided by Government 9,518,000 5,607,000

Net increase/(decrease) in cash held 2,186,281 (87,895)

Cash at beginning of financial year 706,859 794,754

Cash at end of financial year 2,893,140 706,859

The accompanying notes form an integral part of these financial statements.

66

N ational M useum of A ustralia T rust Fu n d for the Y ear En ded 30 Ju ne 1994

Notes 1994

$

1993 S

OPERATING ACCOUNT Balance at beginning of financial year 84,527 104,550

Plus:

Interest 7,457 5,355

Donations and sales 670 1,195

Grants from Government 45,500 10,000

Less:

expenditure for the year (36,848) (6,573)

Transfer to fixed deposits - (30,000)

Balance at end of financial year 19 101,306 84,527

INVESTMENT Government fixed term deposit 30,000 _____30,000

The accompanying notes form an integral part of these financial statements.

67

N ational Museum of A ustralia N otes to and Forming Part of the A ccounts for the Year Ended 30 June 1994

1. STATEMENT OF SIGNIFICANT ACCOUNTING POLICIES The significant accounting policies adopted by the National Museum of Australia are stated to assist in a general understanding of these financial statements. These policies have been consistently applied except as otherwise indicated.

(a) Statutory Requirements The financial statements are prepared in accordance with Division 3 of Part XI of the Audit Act 1901 invoked by section 38(2) of the National Museum of Australia Act 1980. The form of the financial statements is in accordance with the Guidelines for Financial

Statements of Public Authorities and Commercial Activities issued by the Minister for Finance in January 1994.

(b) Basis of Accounting The financial statements are prepared on an accrual accounting basis, are in accordance with historical cost principles and do not take account of changing money values, except where otherwise shown.

(c) Property, plant and equipment Property, plant and equipment, other than land, are depreciated over their estimated useful economic lives using the straight line method.

Gains and losses on disposal of property, plant and equipment are taken into account in determining the operating results for the year.

The Museum has been exempted by a delegate of the Minister for Finance from the requirement in the Guidelines to bring to account those assets being the National Historical Collection. The National Historical Collection comprises objects, which accord with the Museum’s Collection Policy, that are purchased or gifted, including the conservation and specific storage thereof.

(d) Employee Benefits Ί he provision for long service leave is based on a period of ten years eligible service with Commonwealth or State Governments or statutory authorities, and the accrual begins from commencement of the sixth year of service. The current portion of the Provision is based on the Museum’s liability for employees with service in excess of ten years and the non-current portion is the provision of the potential liability for employees with five to ten years service.

The provision for recreation leave is based on the value of actual entitlements at balance date and includes a leave loading component. This provision is included under current liabilities. Provisions for long service leave and recreation leave are calculated on the basis of current wage and salary rates.

(e) Comparative Figures Where necessary, comparative figures have been adjusted to conform with changes in presentation in the current year.

68

(f) Assistance provided by Other Commowealth Instrumentalities In accordance with the agreement between the National Museum of Australia and the Department of Administrative Services, financial and salary transactions of the Museum are processed through the normal departmental accounting system. In processing these transactions, the Department pays due regard to the requirements of the Audit Act 1901

and its associated Regulations and Directions and to the requirements of the National Museum of Australia Act 1980.

(g) Cash Flows For the purpose of the Statement of Cash Flows, cash includes cash on hand and at bank.

(h) Liabilities assumed by Government In accordance with the Guidelines, Public Sector Superannuation Scheme and Commonwealth Superannuation Scheme contributions have been brought to account as a liability assumed by Government and offset by a notional expenditure item contained within the salaries expenditure. The financial effect of this requirement is disclosed in the

Operating Statement and at Note 9.

N ational Museum of A ustralia N ote to and Forming Part of the A ccounts for the Year Ended 30 June 1994

69

N ational Museum of A ustralia N otes to and Forming Part of the A ccounts for the Year Ended 30 June 1994

Notes 1994 1993

$ $

2. p a r l i a m e n t a r y a p p r o p r i a t i o n s

Appropriation Act No 1 6,465,000 4,521,000

Appropriation Act N o 2 3,000,000 -

Appropriation Act No 3 53,000 -

Appropriation Act No 4 - 645,000

Appropriation Act No 5 - 441,000

9,518,000 5,607,000

3. RESOURCES RECEIVED - FREE OF CHARGE

The Department of Administrative Services continued to provide some administrative support to the National Museum. For the year ending 30 June 1994 the value of the following

resources were received free of charge:

- Accounting services 13,801 32,668

- Personnel services 16,083 5,864

29,884 38,532

4. AUDITORS’ REMUNERATION

Australian National Audit Office - Audit services 50,000 50,000

- Other services

70

N ational Museum of A ustralia N otes to and Forming Part of the A ccounts for the Year Ended 30 June 1994

Notes 1994 1993

$ S

5. administrative expenses

Communications 242,900 165,025

Compensation payments - 1,339

Consultants 64,243 37,977

Exhibitions 142,429 167,150

Freight and cartage 21,928 21,153

Fringe benefits tax 16,182 12,530

General public program costs 224,141 104,414

General stores 24,258 17,721

Government agency charges 80,705 85,199

Identification of off budget funding sources 125,946 -

Incidentals 88,794 91,546

Library services 84,861 95,223

Murray-Darling project 537,551 76,495

Non-current asset adjustment 16,126 -

Office requisites and services 238,006 220,389

Old Parliament House project 1,037,666 672,105

Repairs, maintenance and minor works 359,724 98,394

Resources received free of charge 29,884 38,532

Site development 137,241 -

Strategic plan - 241,675

Travel and subsistence 205,955

3,678,540

165,709 2,312,576

The major portion of incidentals is made up of deve­ lopment costs for Museum staff, insurance premiums for buildings, public liability and volunteer insurance.

6. RENT A N D SECURITY OF PREMISES

Rental comprises charges on a store at McEacharn Place, Mitchell; a unit at Hamilton Centre Mitchell; a repository at 9-13 Vicars Street, Mitchell; a store and laboratory at 90 Vicars Street, Mitchell; the

buildings at Yarramundi. 917,942 733,744

Security comprises monitoring of security systems at all Museum buildings. 26,746

944,688

22,039 755,783

71

N ational Museum of A ustralia N otes to and Forming Part of the A ccounts f o r the Year Ended 30 June 1994

Notes 1994 1993

$ $

7. n a tio n a l historical collection

Acquisition of objects 51,227 116,601

Conservation 93,937 81,954

Documentation and control 142,628 145,481

Research consultants 19,290 114,572

307,082 458,608

8. CHARGE TO PROVISIONS

Provision for long service leave 43,118 17,387

Provision for recreation leave 166,895 141,505

210,013 158,892

9. SALARIES A N D RELATED PAYMENTS

Ongoing activities " 2,189,350 1,696,817

Superannuation expense assumed by Government 239,008 248,649

2,428,358 1,945,466

10. RECEIVABLES

Trade debtors 1,378 23

Amounts owed by Commonwealth Agencies 69,534 20,552

Other 212 415

71,124 20,990

11. PROPERTY, PLANT A N D EQUIPMENT

Furniture, fittings and office equipment, at cost 1,716,872 1,465,560

Less: Accumulated depreciation (898,558) (720,992)

818,314 744,568

Plant and equipment, at cost 397,375 380,860

Less: Accumulated depreciation (233,926) (200,256)

163,449 180,604

Leasehold improvements, at cost 400,994 350,598

Less: Accumulated amortisation (214,272) (160,573)

186,722 190,025

Total written down value 1,168,485 1,115,197

72

N ational Museum of A ustralia N otes to and Forming Part of the A ccounts for the Year Ended 30 June 1994

Notes 1994

$

1993 $

CREDITORS

Trade creditors 525,158 156,418

Other 127,913 138,114

653,071 294,532

PROVISIONS

Current Provision for long service leave 176,341 211,504

Provision for recreation leave 196,078 176,420

372,419 387,924

Non-current Provision for long service leave 56,710 83,204

OTHER LIABILITIES

Current Deferred liability 24,000 24,000

Non-current Deferred liability 66,000 90,000

The owner’s contribution for the cost of fitout of Unit 3, 90 Vicars Street Mitchell has been brought to account as a deferred liability and will be written back over the term of the five year lease.

15. SUPERANNUATION

The Museum is required to meet the cost of the employer productivity superannuation contribution payment under the Superannuation (Productivity Benefit) Act 1988. For the year ended 30 June 1994 an amount of $ 67,077 (92/93 $40,236)

was contributed to the scheme and forms part of the salaries and related payments expense in the Operating Statement.

Staff at the Museum contribute to either the Public Sector Superannuation Scheme or the Commonwealth Superannuation Scheme. Employer contributions are met by the Commonwealth, these amounts have been brought to account as Liabilities

assumed by Government in the Operating Statement.

73

N ational Museum of A ustralia N otes to and Forming Part of the A ccounts for the Year Ended 30 June 1994

Notes 1994 1993

_____________________________________________________________ $___________ $

16. COMMITMENTS

(a) Operating Leases

The Museum has existing lease agreements for premises located at McEacharn Place, Hamilton Court and 90 Vicars Street, Mitchell.

Total lease expenditure contracted for but not provided for in the accounts:

due not later than one year due later than one year and not later than two years due later than two years and not later than five years due later than five years

295,454 407,078 82,455

725,075 310,734 501,869

Capital

784,987 1,537,678

Total capital expenditure contracted for at balance date but not provided for in the accounts:

due not later than one year 17,584 42,202

Other

Operating expenditure commitments which have not been provided for in the accounts:

due not later than one year due later than one and not later than two years due later than two years and not later than five years due later than five years

437,239 13,692

535,264 51,828 12,957

450,931 600,049

74

N ational Museum of A ustralia N otes to and Forming Part of the A ccounts for the Year Ended 30 June 1994

Notes 1994 1993

$ $

17. reconciliation of operating results WITH CASH FLOWS FROM OPERATIONS

Operating result - surplus/(deficit) 1,922,948 (61,588)

Parliamentary appropriations (9,518,000) (5,607,000)

Amortisation 53,699 25,650

Non-current asset adjustment 16,126 -

Depreciation 223,142 221,552

Loss on sale of property, plant and equipment 1,187 3,612

Increase/(decrease) in employee entitlements (41,999) 58,011

(Increase)/decrease in debtors (50,134) (18,213)

(Increase)/decrease in prepayments 71,178 (95,887)

(Increase)Zdecrease in other assets 3,037 (3,210)

Increase in trade creditors 271,652 111,616

Less creditors attributable to investing activities (45,411) (17,552)

Increase/(decrease) in other creditors 62,887 114,000

Net cash outflows from operating activities (7,029,688) (5,269,009)

18. CASH

Available for Museum operations Appropriated for Design and Documentation of Site 29,067 706,859

Development 2,864,073

2,893,140 706,859

Appropriation Act No. 2 provided $3 million for Design and Documentation of Museum development at the Yarramundi site. These funds are not available for the general operations of the Museum.

19. TRUST FU N D

The trust fund is for the receipt of moneys or other property vested in the Museum on trust.

Monies are applied in accordance with conditions, where specified, which mainly relate to the development of the National Historical Collection.

20. CO NTING ENT LIABILITIES

The Museum is not aware of any contingent liabilities at 30 June 1994.

N ational Museum of A ustralia N otes to and Forming Part of the A ccounts for the Year Ended 30 June 1994

Notes 1994

$

21. e x e c u t i v e s r e m u n e r a t i o n

One executive received a remuneration package of more than $ 100,000 during 1993/94. The aggregate amount of remuneration for this position was $110,339 in 1993/94. (No executives

received more than $100,000 in 1992/93)

22. REMUNERATION OF COUNCIL MEMBERS

The name of each person who has been a member of the Council during the 1993/94 financial year is as follows:

Chairman

Dr Robert Edwards AO - (15 September 1993 to 30 June 1994)

Director

Ms Margaret Coaldrake - (1 July 1993 to 30 June 1994)

Members

Mr Victor McGrath - (1 July 1993 to 30 June 1994) Assoc Prof Eve Fesl AM - (1 July 1993 to 30 June 1994) Mr David Haynes - (1 July 1993 to 30 June 1994) Prof Michael Archer - (15 September 1993 to 30 June 1994) Ms Helene Chung - (15 September 1993 to 30 June 1994) Mr Kenneth Roberts - (15 September 1993 to 30 June 1994) D r Tom Stannage - (15 September 1993 to 30 June 1994) Mr Jon Isaacs - (15 September 1993 to 30 June 1994) Ms Pat Williamson - (15 September 1993 to 30 June 1994) Ms Margaret Lehmann - (22 December 1993 to 30 June 1994)

Aggregate remuneration paid to Council members 179,637

1993 $

156,563

76

23. FUNCTIO NS A N D LOCATION OF THE MUSEUM

The National Museum of Australia is engaged principally in the development, maintenance and exhibition of a national collection of historical material. The principal office of the Museum is located at Yarramundi on Lady Denman Drive,

Canberra.

24. ECONOM IC DEPENDENCY

The Museum is dependent on annual appropriations from Parliament to carry out the functions as specified in the National Museum of Australia Act 1980.

N ational Museum of A ustralia N otes to and Forming Part of the A ccounts for the Year Ended 30 June 1994

Appendix 10 Consultants

Consultants Name Purpose of Consultancy Cost in

1993-94

Acting Co Canberra ACT

Develop, perform a play for Old Parliament House 25,000

Albury Museum Albury NSW

Albury component-Murray Basin Exhibition (MDBE) 1,832

Aust Railway Historical Services(ACT) Canberra ACT

Survey of Garrett Locomotive 6029 20,000

Australian Construction Services Canberra ACT

Selection of architectural consultant

18,391

BannyanWood Russell Lea NSW

Design The Rubbery Years Exhibition 31,437

Brigalow Canberra ACT

Australian Prime Ministers Interactive

8,000

Centre for Regional Social Research Bendigo VIC

MDBE ‘Reading the Redgums’ 3,503

Centre for Regional Social Research Bendigo VIC

Bendigo component MDBE 2,893

Clark Consultants Canberra ACT

Scribing for staff selection 4,818

Cobb & Co Museum Toowoomba QLD Toowoomba component - MDBE

Concepts Plus Germany

Computer interactive 18,700

Prof A Curthoys Petersham NSW

Report on ways the NMA can interpret impact of dissent on political processes 6,750

Cyberdyne Open Systems Canberra ACT Wide Area Network Implementation 6,500

D4 Design Sydney NSW

Design and construct Landmarks Exhibition 11,226

78

DEET Brisbane QLD

Recruit staff - Toowoomba MDBE 400

Dept of Administrative Services Melbourne VIC

MDBE employment of local staff 25,476

Downes Venn & Assoc Crows Nest NSW Fundraising feasibility strategies 30,000

Dr A Dunbar-Nodes Canberra ACT Edit paper on White Australia Policy

420

Dr I Coates Canberra ACT

Manuscript preparation 500

Dr Steckel Denver USA

Seminar on non profit marketing 923

Environmetrics North Sydney NSW

Market research projects 94,712

Film Australia Lindfield NSW

Feasibility Study for ‘The Australian Experience’ 12,500

Golden Dragon Museum Bendigo VIC Bendigo component - MDBE 625

Gregory Burgess Hawthorn VIC

Attendance at ATSIAC meeting 1,820

Gregory Burgess Hawthorn VIC

Preparation of functional brief 20,000

Hill & Knowlton Canberra ACT

National Logo Competition, assist in coordination and promotion 37,223

Internet Paddington QLD

Signage - Discovery Trail 3,600

Jeremy Pty Ltd Sydney NSW

Artwork for Floor Game - MDBE 3,600

Kinhill Engineers Ultimo NSW

National Museum of Australia Phase 1 Development - project and exhibition development management

77,231

Leigh Marden Canberra ACT

Keying services - conservation data 630

McIntyre Partnership Kew VIC Selection of architectural consultant 4,839

Mildura Arts Centre Mildura VIC

Staff for information officers MDBE 3,351

Mr R Marchant Abbortsford VIC

Scribing services 630

Ms R Manley Canberra ACT

OPH character acting 5,385

Mr R Murray Canberra ACT

Drawn from the Heart Exhibition Art pieces 1,064

Mr B McDonald Canberra ACT

Baldwin & steam powered collections - research, document and report 1,559

Mr A Lucas Canberra ACT

Preservation of anatomical specimens 7,000

Mr D Barnett Canberra ACT

Drafting Souvenir Book - OPH 5,000

Mr G Ridgway Canberra ACT

OPH character acting 5,385

Mr M Boland Adelaide SA

Torrens Island Quarantine Station research 2,211

Mr P Roberts Red Hill ACT

OPH character acting 5,385

Mr T Campbell Canberra ACT

Organising slipping the PS Enterprise 1,500

Mrs B Russell Dubbo NSW

Dubbo Component - MDBE 1,383

Ms Cinden Lester Canberra ACT

Public relations and publications - newsletters, annual report 22,616

Ms D Nash Canberra ACT

Nash family farm research - MDBE 1,243

Ms E Burness Canberra ACT

OPH education activities 1,020

Ms E McFadyen Canberra ACT

Specialist conservation services 5,760

Ms J Buckie Canberra ACT

Prepare database & index the Bob Brown Collection

3,620

Ms J Jacoby Canberra ACT

Specialist conservation services 3,700

Ms P Rosenberg Canberra ACT

OPH character acting 5,385

Ms S Gill Bondi Junction NSW

Arena 2000 - NMA/ABC Collaboration

11,164

Ms S Harbison Canberra ACT

Prepare objects for exhibition 2,850

Ms S Hodges Kensington VIC

Womens Bushwalking expenses 421

Ms W Hucker WaggaWagga NSW

Material Culture Backyards 754

Mr K Hutchinson Eucha Vic

Accommodation costs incurred during slipping of PS Enterprise 165

Oxley Corporation Sydney NSW

Financial advice related to Phase One development 25,541

Oz Design Queanbeyan NSW

Design Flying the Flag Exhibition 14,040

OZ Industries Queanbeyan NSW

Stage 1 - Living History Room OPH 4,000

Palm Management Canberra ACT

Project management training 9,600

PDC (DAS) Canberra ACT

Arrange fundraising consultancy 4,600

Port Echuca Echuca VIC

Slipping the PS Enterprise 820

Price Waterhouse Canberra ACT

Preparation of financial statements 8,000

Price Waterhouse Canberra ACT

Internal audit 1992-93 9,000

Price Waterhouse Canberra ACT

Internal audit services 1993-94 25,500

Prof Zubrzycki Canberra ACT

Prepare material related to Landmarks Exhibition

600

Rubbery Figures North Melbourne VIC The Rubbery Years Travelling Exhibition - exhibition and public program development

16,114

S A Museum Adelaide SA

Goolwa component - MDBE 1,500

Spatchurst Design Design and construction 17,329

Darlinghurst NSW of YVC exhibition

Spatchurst Design Design and construction 100,642

Darlinghurst NSW of MDBE

Success Works Deposit for D r Steckel seminar 125

Alphington VIC

Suntech Consulting Mildura component MDBE 3,025

Services Mildura VIC

Timber Boat Services Supervise and report on Hong Hai 280

Birchgrove NSW relocation

Top Care Cleaners Steam clean YVC carpets 194

Canberra ACT

Appendix 11 C h a r t e r o f t h e

N a t i o n a l M u s e u m o f

A u s t r a l i a

While contributing to public debate on

contem porary issues the National Museum of Australia will:

• develop, d ocu m en t and preserve a

representative collection of material relating to Australia’s past and present. The collection will increase our understanding of Australia’s society and natural environm ent at all stages of

development. The collection will comprise all elements of material culture including objects, oral histories, films, videos, photographs and documents.

• define and reflect the development of Australia in all its cultural diversity. In particular it will create, through the G allery of A boriginal Australia, a focus for the aspirations of the

Aboriginal and Torres Strait Islander peoples.

• increase know ledge of Australia th rou gh scholarly research, often in partnership with other institutions. The Museum will do this through the integration and presentation of the themes of Aboriginal Australia, Australian

society and history and the interaction of people with the environm ent. It will serve as an international focus for research on Australia, disseminating information and becoming a source

of accurate and accessible information.

• reach as wide an audience as possible through its public programs. This audience will comprise visitors and other users of the M useum ’s programs and services. Visitors will be reached

through static and travelling exhibitions and through such services as a resource centre and access to open storage systems. Educational and community programs will reach non-visitors

through publications, audio-visual media, telecom m unications technology, training programs and the popular media. All programs will be of the highest standard, as befits a centre

of excellence, and will apply advances in relevant theory and technology.

• stimulate communities by making imaginative use of the Museum’s cultural resources and by actively encouraging communities to take part in the development and deployment of the

Museum’s programs and services. Specifically, the Museum will recognise the right to involvement of all communities, including indigenous people and those from non-English

speaking backgrounds, in the interpretation of their culture. • emphasise that the histories of the Australian environm ent, A ustralian peoples and the

in tera ctio n b etw een people and the

environment are closely related. Each aspect has always been interdependent with the others.

83

Appendix 12 U ser N umbers 1993-94

Venue/Activity 1992-93 1993-94

Old Parliament House 52,691 (Dec 1992-June 1993) 151,983

Yarramundi Visitor Centre 24,521 42,164

PS Enterprise 6,152 2,797

A Changing People - A Changing Land (travelling exhibition) n/a 25,797

Special events (approximate) 2,700 2,000

Friends o f the National Museum (membership) 813 940

Total 86,877 225, 681

84

Appendix 13 Staff Lectures a n d P apers

Gallery of Aboriginal Australia

Coutts, Lorraine

COMA Conference, Alice Springs, November 1993

Dickson College students, Canberra, 1994

Richardson, Lori Paper at University of Canberra workshop ‘Spiritual Centre for a Timeless Land’, July 1993

Telephone hook-up for United States Information Services with Chief Wilma Mankiller of the Cherokee Nation, July 1993

Paper at University of Canberra Public Forum, ‘Indigenous Peoples, Self Determination and Global Perspectives’, August 1993

Paper at International Conference of Museums, Asia and Pacific (ICOM-ASPAC) 5th Regional Assembly, ‘Museums and Cross Cultural Understanding’, September 1993

Paper at Museums Association Australia NSW Branch conference ‘Traditional Boundaries - New Perspectives’, October 1993

Talk at Australian Institute of Aboriginal and Torres Strait Islander Studies ‘Gathering and Sharing Workshop’ , November 1993

Paper at Council of Australian Museum Associations Conference, ‘Common Threads: Diverse Patterns’ , Hobart, December 1993

Paper at Greening Australia Conference ‘Aboriginal Society Today’ , Tharwa, April 1994

Talk to University of the Third Age meeting, ‘Land and Sea - the Culture of the Torres Strait Islanders’

Lecture to Friends of the National Museum of Australia, ‘Behind the Scenes - Fieldwork at the National Museum’ , Canberra, May 1994

Paper at the National Gallery of Australia, O n the Line: Re-hanging Australian Art’ , June 1994

Paper at ‘Community Workshop for Aboriginal Cultural Centres in New South Wales’ , Armidale, June 1994

Paper at ‘Material Culture in Flux - Repatriation of Cultural Property’ Conference, Vancouver, Canada, May 1994

Taylor, Luke ‘The Aesthetics of a Kunwinjku Site’, paper delivered to Australian Heritage Commission Workshop, to be published in Workshop proceedings

Paper to Heritage Commission W orkshop on aesthetic criteria for listing sites, Melbourne, October, 1993

Lecture to fine art students, U niversity of Melbourne, September, 1993

Lecture series on Aboriginal art for the Centre for C ontinuing E ducation, A ustralian N ational University, Sept-Oct, 1993

Lecture on Aboriginal art and tourism for ‘ Artforum’ run by the Canberra School of Art, Canberra, April, 1994.

Lecture on Roads Cross: the Paintings of Rover Thomas, National Gallery of Australia, March, 1994

Lecture to fine art students, Australian National University, May, 1994

Lecture to Material Culture students, University of Canberra, September, 1993

Lecture on the collection of National Museum of Australia’s collection of Aboriginal Art, Friends of the National Museum, June 1994

Participated on the Research Advisory Committee of AIATSIS, September, 1993

85

Australian Society and History

Dimond, Glen ‘Ethnic H eritage Collections at the N ational Museum of A ustralia’, Tuggerangong Link Association, Canberra, May 1994

Hansen, Guy ‘The National Museum of Australia’, Department of History, University of Sydney, May 1994

McShane, Ian ‘The Queen in Canberra’, Friends of the National Museum Lecture Series, August 1993

‘Aboriginal and Torres Strait Islander People and the N ational Museum of A ustralia’, M useum of Anthropology, University of British Columbia, October 1993

‘The Australian Experience: Perspectives on the National Museum of Australia’, Canadian Museum of Civilisation, Ottawa, October 1993

‘The National Museum of Australia: Where We Came From, Who We Are, Where We Are Going’, Public History Program, Monash University, June 1994

People and the Environment

Lane, Ruth Strategies and Collections to Document Women's Lives - Images of Women in Musuems, National Museum of Australia October 1993

Women at the Frontiers - ACT Community Writers Group on women in science collecting project

Director

Coaldrake, Margaret Guest Speaker: Rotary Club Canberra North, ‘A Museum for all Australians’, Canberra, ACT, September 1993

Delivered Paper: ‘A National Identity for a Museum or A Museum of National Identity - Perspectives on the National Museum of Australia’, ICOM - ASPAC Regional Conference, Sydney, NSW, September 1993

Guest Speaker: Institution of Engineers, Canberra, ACT, November 1993

D elivered Paper: ‘D ark, D usty, Dead ... or

Redefined?’ at Conference of Australian Museum Associations, Hobart, Tas., December 1993

Guest Speaker: Australian National University, Centre for Continuing Education ‘National Summer School for Secondary Science Teachers’, Canberra, ACT, January 1994

Opened National Library of Australia and Sovereign Hill Travelling Exhibition Opening Gold Fever, Canberra, ACT, February 1994

Canberra Day Oration, Canberra, ACT, March 1994

Guest Speaker: Business and Professional Women’s Association ACT, Canberra Club, Canberra, ACT, 40th Anniversary Dinner, April 1994

Lecture: ‘The National Museum of Australia - Future Directions for a Future Museum’, MA Museum and Gallery Management Students, Department of Arts Policy and Management, City University, London, UK, June 1994

Lecture: ‘Issues in the Display of Materials of Indigenous Peoples’, Material Culture Course, Dept, of Museum Studies, U niversity of Leicester, Leicester, UK, June 1994

86

Appendix 14 Staff List

As at June 30 1994

Directorate

Director: Ms Μ E Coaldrake

Executive Assistant: Ms A M Rooke

Marketing & Development Manager: Ms A-M Grey

Public Relations Officer: Ms C N Lester

Manager Policy Development: Mr D L Lance

Core Operations Division

General Manager: Mr R T Garland (Acting)

Administrative Assistant: Ms C J Dalton

Resources Manager: Ms B F Burton

Finance Officer: Ms K Stenborg (Acting)

Personnel Officer: Mr L J Dillon

Purchasing Officer: Ms J A Kanaley

Accounts Clerk: Mrs A S Ridgewell (Acting)

Administrative Assistant: Mrs A M Pagdin*

Records Management Officer: Mr P A Moran*

Public Programs

Public Programs Manager: Vacant

Exhibitions Officer: Ms V A Northey

Education Officer: Ms A Garnett*

Visitor Centre Coordinator: Ms C F Cartwright

87

Information Officers: Ms C J Anderson

Ms L C Hyland

Ms M J Biziak

Ms G K Lumsden

Ms N J Laursen*

Mr R J Hetherington*

Ms Μ M Meneghel*

Ms A E Bailey*

Ms P A Hyatt*

Ms K Sargeant*

Old Parliament House

Manager: Ms S B Tonkin

Educations Officer: Ms G Smith

Volunteer Coordinator: Mrs J Barker

Product Development Division

Project Manager: Mr R M Piening

New Technology Programs Officer: Mr R A Prideaux*

Collections Management

Multicultural Programs Officer: Ms G P Dimond

Registrar: Ms E Persak

Assistant Registrar: Vacant

Registration Officers: Ms F E Cleaver

Ms N M Michaelis

Documentation Officer: Ms C L Jones

Repository Officer: Mr K P Bucke

Senior Conservator: Mr M C Henderson (Acting)

Conservators: Ms C Mollica

Ms E S McFadyen*

Ms J R Jacoby*

Ms R M Wight

Library

Librarians: Ms J Philips

Ms R Scanlon’1 ,

Library Officer:

Australian Society and History

Ms L A Cameron

Senior Curator: Mr I G McShane

Curator Mr G Hansen

Assistant Curator: Dr Μ K Stell*

Mr D N Shephard

Mr B J Manera

Gallery of Aboriginal Australia

Senior Curator: Dr L Taylor

Curator: Ms L C Coutts

Assistant Curator: Mr D A Kaus

Aboriginal and Torres Strait Islander

Heritage Adviser:

People’s Interaction with the Environment

Ms L Richardson

Curator: Ms Ruth Lane

Other

Five officers of the Museum were on extended leave or long-term transfers from the Museum at 30 June 1994. They were:

Ms H R Gibson ACT TAPE under Part (iv) of the

Officers Mobility Provisions

Dr R Baker AND under Part (iv) of the Officers

Mobility Provisions

Ms M Roseby On leave without pay

Ms T Kokkonen On maternity leave without pay

Ms M Alexander Long service leave

Mrs H Parrott Sick leave

"Temporary employees

Note: During the year the Museum employed a number of temporary staff for short periods. We wish to acknowledge the valuable assistance provided by these people.

Appendix 15 C ontact P oints

The National Museum of Australia operates from several Canberra locations:

• Yarramundi Visitor Centre and Administration Building, Lady Denman Drive • Old Parliament House, King George Terrace, Parkes • Hamilton Centre, Essington Street, Mitchell • Repositories, 9-13 and 90 Vicars Street, Mitchell • Additional storage facilities, McEachern Place,

Mitchell

Yarramundi Visitor Centre (06) 2561126 Features exhibitions of objects from the collection, public programs including education activities and a video about the Museum. It is open 10.00 am - 4.00 pm daily (closed Christmas Day). Free admission.

Old Parliament House (06) 273 5130 Features exhibitions, public programs and guided tours of the building. It is open 9.00 am - 4.00 pm daily (closed Christmas Day). Admission is $2 adults, $1 concessions and $5 families.

School and group bookings for both venues may be made on (06) 256 1115.

General correspondence to the Museum should be addressed to:

The Director

National Museum of Australia

GPO Box 1901

Canberra ACT 2601

Telephone: (06) 256 1111 and Facsimile: (06) 256 1123

Enquiries

• Objects in the collection (06) 241 4044 • Donations to the collection (06) 242 2122 • Freedom of Information (06) 256 1111 • Library (06) 242 2130 • Corporate sponsorship & donations (06) 256

1112

• Media & Public Relations (06)256 1137 or (018) 628 106

The N ational Museum of A ustralia has no subsidiaries. '

9 0

Appendix 16 Summary of R eporting R equirements

The National Museum of Australia Annual Report 1992-93 has been prepared in accordance with the Guidelines fo r the C ontent, Preparation and Presentation o f A nnual Reports by Statutory Authorities, tabled in Parliament on 11 November

1982, endorsed in October 1987 in Policy Guidelines fo r Commonwealth Statutory Authorities and Government Business Enterprises.

In accordance w ith the revised annual report requirements for departments, released by the Department of Prime Minister and Cabinet in March 1994, this report aims to address activities in relation

to program performance statements.

The following is a summary of this annual report according to the guidelines, where applicable.

Corporate Objectives

Enabling Legislation

Corporate Structure

Program Reporting Activities

Social Justice

Human Resources

Staffing Overview

Training

Equal Employment Opportunity Chapter 3

Post Separation Employment Chapter 3

Fraud Control Chapter 3

Consultancy Services Appendix 10

Conservation Laboratory Services Chapter 4

Chapter 1

Chapter 1

Chapter 1

Chapter 2, 3, 4

Chapter 3

Chapter 3

Chapter 1, 3 Appendix 15

Chapter 3

External Scrutiny

Freedom of Information

Financial Statements

Chapter 3

Chapter 3

Appendix 9

91

Index Aboriginal and Torres Strait Islander Advisory Committee, 5 Aboriginal and Torres Strait

Islander Culture (Gallery of Aboriginal Australia), 25-6 Drawn from the Heart

exhibition, 26 Previous Possessions, New Obligations, 25 Aboriginal cadets, 35 acquisitions, 25, 56-9

1993-94 acquisitions, 25 targeted collecting, 25 appropriations, 13 advertising, 16 Audit Committee, 5 Australians and the Monarchy

exhibition, 27 Audited financial statements, 62-77 Australian Society and History, 27 Australia’s Empire exhibition, 42 A Changing People—A Changing

Land exhibition, 4, 16, 20, 27,28,31,42 visitor numbers, 20 Chamberlain-Creighton, Lindy, 16 Charter of the National Museum of

Australia, 83 Coledrake, Margaret, 15 collections maintenance, 31 Garratt 6029 locomotive, 31

motor vehicles, 31 paddle steamer Enterprise, 31 steam engines, 31 Collections Management

Information System (CMIS), 34 community participation, 23 Friends of the National

Museum, 23 volunteers, 23 consultants, 78-82 consultancy services, 38 contact points, 90

Content Review Committee, 5 contract administration, 38 cooperation with other organisations, 9 core operations, 18-39

community participation, 23 National Collection, 23-32 Public Programs, 18-23 Core Operations Division, 9 corporate objectives, 9 corporate plan, 9 Corporate Services, 33-9

consultancy services, 38 contract administration, 38 Equal Employment Opportunity (EEO), 37 Financial Management, 35 fraud control, 38 Freedom of Information

(FOI), 39 human resource development, 34-5 industrial relations, 37 information technology, 34 internal and external security, 39 Occupational Health and Safety

(OHS), 37 Old Parliament House, 33 organisation review, 33-4 post separation employment, 38 privacy legislation, 39 property management, 38

social justice, 37 staffing, 33 Council, 5,43-7 Council of the Australian Museum

Association publication award, 20 Spatchurst Design Associates poster, 20 criteria for inclusion of items in the

National Historical Collection, 55 Directorate, 15-17 Director, 15 Marketing and Development, 15 Public Relations, 16-17 Discovery Trail walk, 21,28 Downes Venn and Associates

report, 3

Drawn from the Heart exhibition, 41 education programs, 23 curricula review, 23

educational kits, 23 Equal Employment Opportunity (EEO), 37 exhibitions, 4

A Changing People—A Changing Land, 4, 16, 20, 27, 28.31.42 Drawn from the Heart, 41, 42 Eric the Pliosaur, 15,16, 18 Flying the Flag, 20,27, 33

Landmarks—People, Land and Political Change, 4, 20 The Rubbery Years, 4,15,16,18, 20.42 Yarramundi— Museum in the

Making, 18

Eric the Pliosaur, 15,16,18 expenditure, 12 Financial Management, 35-5 program estimates and

outcomes, 36 running costs, 36 financial management system, 34 Financial Statements, 62 Flying the Flag exhibition, 20,27, 33

fraud control, 38 Freedom of Information (FOI), 39 Friends of the National Museum, 23, 54

Friends Lecture series, 23 Functions and Powers of the National Museum, 48 funding, 2-3, 10

appropriations, 13 Fyshwick premises, 38 Garratt 6029 locomotive, 31 Gallery of Aboriginal Australia, 15

National Aboriginal Islander Day display, 21 Haywood, Bevan, drawing, 26 Honorary Fellowship Committee, 5 Human Resource Development

(HRD), 34-5 Aboriginal cadets, 35 Human Resource Development Plan, 34 middle management

development program, 35 PALM Management consultancy, 34 staff training, 35 Strategic Human Resource

Management Plan (HRM), 34 Images o f Women conference, 41 In Days When the World was Wide play, 21 Industrial Relations, 37

9 2

information technology, 34 Collections Management Information System (CMIS), 34 financial management system, 34 Wide Area Network, 34 internal and external security, 39 International Year of the Family, 23 King Plates—a history of

Aboriginal Gorgets publication, 23 Landmarks—People, Land and Political Change exhibition,

4,20

legislation, 10 Library, 32 Lindy Chamberlain-Creighton collection, 42

loans, 6-1 outward loans, 60-1 management structure, 9 marketing and development, 15-16

advertising, 16 Michells Warren consultancy, 15 three-year marketing plan marketing research, 16

Environmetrics consultancy, 16,38 marketing strategy, 16 mission statement, 7 motor vehicles, maintenance, 31 National Collection, 23

acquisitions, 23-5 collection policy, 23 1993-94 acquisitions, 25 targeted collecting, 25

National Extension Program, 41 National Historical Collection, 23 criteria for inclusion of items in the National Historical

collection, 55 Torrens Island Quarantine Station, 27 national logo competition, 41 new technology development, 40

CD ROM, 40 Collections Management Information system (CMIS), 40

Cyberdyne Open Systems, 40 Night Sittings, 3,21 1993-94 acquisitions, 25, 56-9 Occupational Health and Safety

(OHS), 37

Old Parliament House, 3-4,18, 33 Australians and the Monarchy exhibition, 27 celebrity speakers, 21

education officer, 4 Flying the Flag exhibition, 20, 27,33 In Days When the World was

Wide play, 21 Living History Room, 33 management of building, 18 National Portrait Gallery, 3 Night Sittings, 3,21

parliamentary press gallery, 3 promotional strategy, 15 visitor attendances, 18,21 Vote jT] Women exhibition,

27, 42

organisation chart, 8 organisation review, 33-4 Outreach, 3 Outreach newsletter 17 outward loans, 60-1

Paddle Steamer Enterprise, 18-20, 52 maintenance, 31 visitor numbers, 18 volunteers, 20 People’s Interaction with the

Environment, 28 Political History Advisory Committee, 5 post separation employment, 38

Previous Possession, New Obligations document, 25 privacy legislation, 39 private sector fundraising, 2-3

Downes Venn and Associates report, 3 product development, 40^12 new technology

development, 40 site development, 40 Product Development Division, 9 property management, 38

Fyshwick premises, 38 Public Programs, 18-23 Australia’s Empire exhibition, 42 development, 41-2

education programs, 23 exhibitions, 20 International Year of the Family, 23

Old Parliament House, 18

Paddle Steamer Enterprise, 18-20 publications, 23, 49 research, 25-8

special events, 21 travelling exhibitions, 20-1 Yarramundi Visitor Centre, 18 public relations policy, 16

media coverage, 16-17 publications, 17,23, 49 King Plates— a history of Aboriginal Gorgets, 23

registration, 29-32 access and use, 29 accessioning and collection control, 29-30

collections maintenance, 31 Garratt 6029 locomotive, 31 motor vehicles, 31 Paddle Steamer Enterprise, 31 steam engines, 31 conservation volunteer and

student work experience programs, 32 inward and outward loans, 30 other registration activities, 30 repatriation, 30-31 repository development, 29 visitor numbers, 29 staffing, 30 reporting requirements, 91 research, 25-8

Aboriginal and Torres Strait Islander Culture, 25-6 Drawn from the Heart exhibition, 26, 41 Haywood, Sevan, drawings, 26 Previous Possession, New

Obligations document, 25 Australian Society and History, 27 Australians and the Monarchy

exhibition, 27 Torrens Island Quarantine Station, 27 Vote [7] Women exhibition,

27,42

People’s Interaction with the Environment, 28 staffing, 26 resources, 10-14 Royal Canberra Hospital site, 2

Council reaffirms Yarramundi site, 2

93

The Rubbery Years, 4,15,16,18, 20,21,42 site development, 38,40 Gregory Burgess Pty Ltd

functional brief, 40 Kinhill Engineers consultancy, 38 social justice, 37

special events, 21 Discovery Trail, 21, 28 Night Sittings, 21 In Days When the World was

Wide, 21

staff, 10, 13, 33,34, 35 staff lectures and papers, 85-6 staff list, 87-9 steam engines, maintenance, 31 targeted collecting, 25

children’s drawings from Thursday Island, 25 Old Parliament House, 25 women in science, 25 Torrens Island Quarantine

Station, 27

travelling exhibitions, 2-21 A Changing People— A Changing People—a Changing Land, 4, 16, 20, 27,

28, 31, 42 visitor numbers, 20 user numbers, 84 visitor numbers, 1-2, 14, 84

Old Parliament House, 18 paddle steamer Enterprise, 18 travelling exhibitions, 20 Yarramundi Visitor Centre, 18 volunteers, 23, 32, 50-3

Paddle Steamer Enterprise, 20, 52-3 Vote [7] Women exhibition, 27, 42 Wide Area Network (WAN), 34 Yarramundi site

budget allocation, 2 Phase One, 40 Stage One selection of architect,

„ 2’ 3’ 40 Stage One funding, 2 funding options, 3 Yarramundi Visitor Centre, 18

Discovery Trail walk, 21,28 Eric the Pliosaur exhibition, 18 Refugee Week program, 21 Science Festival steam power

activities, 21

Yarramundi— Museum in the Making poster, 18,20 visitor numbers, 18

9 4