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Tuesday, 2 February 2010
Page: 177


Senator Ronaldson asked the Minister representing the Prime Minister, upon notice, on 14 September 2009:

With reference to resources provided to the Minister and/or Parliamentary Secretary by their home department that are above and beyond their entitlements as senators and members:

(1)   For the 2008-09 financial year:

(a)   can a list be provided of each brand and model of colour printer that was provided for the office of the Minister and/or Parliamentary Secretary; and

(b)   what was the total cost of:

(i)   printer cartridges and/or toner, and

(ii)   servicing these printers.

(2)   For the 2008-09 financial year, what was the total value of photocopy paper received in the office of the Minister and/or Parliamentary Secretary.

(3)   For the 2008-09 financial year, what was the value of other office consumables received in the office of the Minister and/or Parliamentary Secretary.

(4)   For the 2008-09 financial year, can a list be provided of all departmental publications, excluding ordinary or mail-merged letters, which contained the name and/or photograph of the Minister and/or Parliamentary Secretary, including:

(a)   the cost of producing each of these publications; and

(b)   how many copies were distributed and to what category of persons they were distributed to.

(5)   Does the Minister and/or Parliamentary Secretary have a departmentally-funded and maintained website/webpage; if so:

(a)   what was the cost of developing the website of the Minister and/or Parliamentary Secretary;

(b)   was the site refreshed during the 2008-09 financial year and if so, what was the cost for refreshing the site; and (c) what resources does the department provided to maintain, update and upload the content for the site.

(6)   Does the department distribute the media releases for the Minister and/or Parliamentary Secretary; if so:

(a)   how and to whom; and

(b)   for the 2008-09 financial year, what was the cost for this distribution.


Senator Chris Evans (Minister for Immigration and Citizenship) —The Prime Minister has provided the following answer to the honourable senator’s question:

(1)  

(a)   Brands and models of colour printers that were provided by the Department of the Prime Minister and Cabinet to ministerial offices for the 2008-09 financial year were as follows:

Brand

Model

Number and type

Office

HP

4700DN

1 x colour printer

Senator Arbib

HP

470B

1 x portable colour printer

Prime Minister

HP

460

1 x portable colour printer

Prime Minister

Ricoh

MPC5000

2 x colour multi-function device

Prime Minister;

Senator Arbib

Ricoh

AF3260C

1 x colour multi-function device

Prime Minister

Ricoh

AF5560

1 x colour multi-function device

Prime Minister

Ricoh

MPC4000

1 x colour multi-function device

Prime Minister

Xerox

Phasor

1 x colour printer

Prime Minister

Details of the colour printers provided for the Cabinet Secretary and Special Minister of State are provided in his answer to Question No. 2183. Under the terms of a memorandum of understanding between the Department of Finance and Deregulation and the Department of the Prime Minister and Cabinet, responsibility for the provision of home department services and support costs for the Cabinet Secretary and Special Minister of State is shared equally between the two portfolios. This reflects the dual responsibilities of the Cabinet Secretary and Special Minister of State. No colour printers were provided to the Parliamentary Secretary to the Prime Minister.

(b) (i)   and (ii) The total cost of toner cartridges and servicing for colour multi-function devices in portfolio ministerial offices other than the Cabinet Secretary in the 2008-09 financial year was $20,335. The cost of printer cartridges for the colour printers is included in the cost for office consumables in the response to (2) and (3) below. No servicing of colour printers was undertaken in 2008-09. Details of the costs for the Cabinet Secretary and Special Minister of State are provided in his answer to Question No. 2183. Under the terms of a memorandum of understanding between the Department of Finance and Deregulation and the Department of the Prime Minister and Cabinet, responsibility for the provision of home department services and support costs for the Cabinet Secretary and Special Minister of State is shared equally between the two portfolios. This reflects the dual responsibilities of the Cabinet Secretary and Special Minister of State.

(2)   and (3) The total cost of photocopy paper and other office consumables for the offices of the Prime Minister and Parliamentary Secretary, which includes toner/print cartridges, for the 2008-09 financial year was as follows:

   Office

   Cost

   Prime Minister’s Office

   $49,670

   Parliamentary Secretary’s Office

   $5,397

To separate the costs for questions (2) and (3) would involve an unreasonable diversion of government resources. There were no costs for the Office of the Minister Assisting the Prime Minister for Government Service Delivery. Details of the costs for the office of the Cabinet Secretary and Special Minister of State are provided in his answer to Question No. 2183. Under the terms of a memorandum of understanding between the Department of Finance and Deregulation and the Department of the Prime Minister and Cabinet, responsibility for the provision of home department services and support costs for the Cabinet Secretary and Special Minister of State is shared equally between the two portfolios. This reflects the dual responsibilities of the Cabinet Secretary and Special Minister of State. 4)  —

Publication

(a) Cost

(b) No. of Physical Copies Distributed

(b) Distributed To

Freedom of Information (FOI) Reform Companion Guide

$1,445.40

Approximately 1951

Attendees at Australia’s Right to Know Freedom of Speech Conference

Families in Australia: 2008

$43,441

Approximately 550 hard copies and 700 CD ROMs of the full report, and 4000 Snapshots

(a summary).

State Governments, Australian Government Departments and Members of Parliament as well as a range of non-government organisations, research institutions and individuals.

Department of the Prime Minister and Cabinet Annual Report 2008-09

$48,942

346

254

The following mandatory distribution sites (refers to the requirements listed in Tabling Circular 1/2009 - Tabling of 2008-09 Departmental Agency Annual Reports):

President of the Senate (tabling copy); PM&C Tabling Officer; House of Representatives Tabling Office; Senate Tabling Office; Parliamentary Press Gallery; Parliamentary Library; Parliamentary Paper Series and the Library Deposit Scheme.

Prime Minister’s Office and Senator Ludwig’s Office.

PM&C SES Officers, 2010 Graduates, Contributors, Key Personnel.

External Requests.

One Year Progress Report -November 2008

$14,315

92

Physical copies distributed to Prime Minister’s Office and the Department of the Prime Minister and Cabinet. As at 31 October 2009, 9,438 copies of the One Year Progress report had been downloaded from the website.

Mid Term Progress Report - May 2009

$7,275

92

Physical copies distributed to Prime Minister’s Office and the Department of the Prime Minister and Cabinet. As at 31 October 2009, 2,131 copies of the Mid Term Progress report had been downloaded from the website.

1 Some copies (no more than five) were retained by officers in PM&C

2 Professionally designed and prepared for on-line publication

(5)   The Prime Minister has a departmentally-funded and maintained website, www.pm.gov.au. The website of the Cabinet Secretary and Special Minister of State, Senator the Hon Joe Ludwig, is operated by the Department of Finance and Deregulation. Information about the website is provided in Senator Ludwig’s answer to Question No. 2183. The Minister Assisting the Prime Minister for Government Service Delivery does not have a website funded or maintained by the Department of the Prime Minister and Cabinet. The Parliamentary Secretary to the Prime Minister, the Hon Anthony Byrne MP, does not have a website funded by the Department of the Prime Minister and Cabinet. Information about Mr Byrne’s website as the Parliamentary Secretary for Trade is provided in the response of the Minister for Trade to Question Nos. 2172 and 2173.

(6)   The department does not distribute media releases for the Prime Minister, Minister Assisting the Prime Minister for Government Service Delivery or the Parliamentary Secretary to the Prime Minister. Staff in the Prime Minister’s Office post media releases on the Prime Minister’s website, which are then automatically distributed via e-mail. Information about media releases of the Cabinet Secretary and Special Minister of State is provided in Senator Ludwig’s answer to Question No. 2183.

(a)   and (b) Not applicable.