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National Library Act - Council of the National Library of Australia - Report and financial statements, together with Auditor-General's Report - Year - 1980-81 (21st)


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The Parliament of the Commonwealth of Australia

NATIONAL LIBRARY OF AUSTRALIA

Twenty-first Annual Report

1980-81

Presented pursuant to Statute 11 March 1982 Ordered to be printed 25 March 1982

Parliamentary Paper No. 71/1982

I :

National Library of Australia

21st Annual Report 1980-81

National Library of Australia Canberra 1981

National Library of Australia Annual report, 1st—; 1960/61—; Canberra 1962 v. 25 cm Title varies: 1960/61—1966/67, Annual report of the Council. ISSN 6313-1971 Commonwealth National Library 1. National Library of Australia 027.594

Design: Stephen Cole Printed by Southwood Press, Sydney

Contents

Synopsis v

Letter of Transmittal vii

The Council viii

1 Introduction 1

2 Resources 3 Collections 3 Location 3 Control 4

Conservation 5 Growth 6 Accommodation 7 Staff 9 Finance 10

3 Services 11 Biblographical services 11 National bibliography 11 Central cataloguing services 12

Union catalogues 12 Use of the collections 13 Reference services 13 Film lending service 14

National lending service 14 4 Levels of operation 16 Local operations 16

National activities 19 International involvement 19 5 Administrative support 22

6 Conclusion 23

Illustrations 24

Appendixes 32

National Library Act, Sections 6 and 7 32 1

2 Finance 34 Statement of Receipts and Payments for the year 1980-81 36 Report of the Auditor-General 40

3 Growth of the collections 52

4 Control of the collections 59

5 Bibliographical services 63

6 Use of the collections and services 67

7 Publications of the Library 71

8 Organisation chart 74

9 Employment 75

10 Advisory Committees 77

11 Senior staff 82

12 Publications by Library staff 86

13 Exhibitions 93

14 International conferences attended 96

15 Representation of the Library by Council members and staff 98

16 The Australian Joint Copying Project 100

Index 103

Synopsis

This report asserts that the National Library, if not at a point of crisis, is at least at a significant crossroads in its development. In 1980-81, the Library acquired 20 per cent fewer books

than in the previous year. Not only did the Library’s coverage of the growing world publishing output fall, but it acquired probably fewer out-of-print books than in any of the last twenty years. The increase of 5.6 per cent in the

funds for the purchase of library materials was less than a quarter of the inflation in the cost of materials acquired by the Library. On the positive side, the Library was able, for the first

time in many years, not only to catalogue its new acquisitions but also to make inroads into its vast pool of uncatalogued books. This was made possible by the installation of a computerised cataloguing system which

makes the fullest use of the cataloguing done in other national libraries. Among the activities of the special collections, the one to receive the most attention was the restoration of the classic

Australian film For the Term of His Natural Life (1927). The start made on the organisation of the sound recordings collection (15 per cent of the 400,000 recordings) was also noteworthy. Like the book collections, much of the special

materials of the Library are not yet catalogued. Continuing staffing constraints have led to some significant reductions in the Library's services to users. A Library-wide reorganisation was undertaken so that it could

support the limited developments described in the Report. As a result of the Library's growing national and international obligations, responsibility for the admin­ istration of the Canberra Public Library Service was trans­

ferred to the Department of the Capital Territory on 30 June 1981. On the national level. Australian libraries demonstrated even more clearly their expectation that the National Library should assume a leadership role. In response to this call. Ihe Library has committed significant resources to developing its on-line cataloguing system to serve as the

basis of a national network. It is also examining the

possibility of becoming a library of first resort for document delivery in relation to serials. The Library is making a significant contribution to Australia’s presence in South-East Asia and Oceania. In 1980-81, $100,000 was committed on behalf of the developing national libraries of the region to supplying Australian books and to supporting co-operative projects.

In the Council’s view, the Library has, with the support of successive Governments, become an institution of which Australians can be proud. However, unless a retreat from the broad charter under which the Library operates on behalf of the Commonwealth and in the national interest is now to be accepted, a new appreciation of its national importance and a more realistic provision of resources must be made. The report discusses the decline in the quality of the national collections, the reductions in their usability and in the general level of the Library’s services, and the deterioration in the physical state of the collections, which the continuing provision of inadequate funds, staff and accommodation is causing.

At a time when libraries throughout Australia are operating on static or falling budgets and the demand for library and information services is growing, greater co­ operation and resource sharing must be developed. This can be achieved only through a strengthening of the National Library. Any resolution of the Library’s deficiencies, as well as of the uncertainties in library planning at the national level, must be based on a confirmation of continuing Government support.

Letter of Transmittal

National Library of Australia Canberra 17 November 1981

My dear Minister

The Council of the National Library of Australia has pleasure in presenting its twenty-first report. The report is submitted in accordance with Section 27(2) of the National Library Act 1960.

Yours sincerely

Kenneth Myer Chairman of the Council

The Hon. Ian Wilson. M.P. Minister for Home Affairs and Environment Parliament House, Canberra.

The Council

Chairman Kenneth Baillieu Myer, A.C., D.S.C., Hon. LL.D. (Melb.)

Deputy Chairman Senator Gordon Sinclair Davidson. C.B.E.

Members The Honourable Gordon Munro Bryant, E.D., B.A. (Hons.) Dip. Ed., M.P. (until 18 September 1980) Victor Dudley Burgmann, C.B.E., B.Sc., B.E. M.I.E.E., F.I.E.

(Aust.), F.T.I. (until 16 May 1981) Manfred Douglas Cross, M.P. (from 4 December 1980) The Honourable Mr Justice Rae Else-Mitchell, C.M.G., Q.C., LL.B. (Syd.),. F.R.A.H.S., F.A.I.V. (Hon.) The Reverend Father Brian John Fleming, S.J., M.A., Ph.D. The Honourable Alexander James Forbes, C.M.G., M.C., B.A. (Hons.), D.Phil. (Oxon.) Professor Leonie Judith Kramer, O.B.E., B.A. (Melb.), D.Phil.

(Oxon.), Hon. D. Litt. (Tas.), F.A.C.E., F.A.H.A. (until 15 February 1981) David Jeremiah McAuliffe, M.B.B.S., F.R.C.S., F.R.A.C.S., F.R.G.S. (Ed.), D.O.(R.C.P.&S.) Eng., F.R.A.C.O. Donald Fred McMichael, C.B.E., B.Sc., A.M., Ph. D. Thomas Ferguson Paterson, B.A., B.Com. (for 3 April 1981) Robert George Ward, M.A., Ph.D., F.T.S. (until 16 May 1981) Professor Jean Primrose Whyte, B.A., A.M. (Chic.), F.L.A.A.

(from 1 April 1981)

Director-General and Executive Member of the Council Harrison Bryan, M.A., F.S.S.A., F.L.A.A. (from 28 July 1980) George Chandler, M.A., Ph.D., A.L.A.A., F.L.A., F.R.Hist.S., F.R.S.A. (until 1 July 1980)

Membership of Following the retirement from the Parliament of the the Council Honourable G. M. Bryant, the House of Reprentatives elected Mr M. D. Cross to serve as a member of the Council for three years from 4 December 1980.

On 17 April, the Senate re-elected Senator G. S. Davidson to serve as a Council member from 19 August 1980 until 30 June 1981.

The Governor-General reappointed the Honourable Mr Justice R. Else-Mitchell to serve as a member of the Council for a term of three years from 26 February 1981, and appointed Professor J. P. Whyte to the Council for a term of

three years from 1 April 1981. During the leave of absence granted by the Council to Dr D. F. McMichael in April, the Minister appointed Mr T. F. Paterson as an acting member of the Council for its meeting on 3 April 1981. The Council also granted leave of absence to Professor Whyte from April to September 1981.

As noted in the last annual report, the appointment by the Governor-General of Mr H. Bryan to succeed Dr G. Chandler as Director-General was announced on 2 May 1980. Mr Bryan was appointed for a five-year term commencing on 28

July 1980.

1 Introduction

The appointment of a new Director-General seems to be an appropriate point at which to review, in some detail, the operations of the Library, having regard both to its statutory functions and to trends and possible developments in library

and information services for Australia generally. At least in part for this reason, less space than usual has been devoted in this annual report to a careful chronicle of achievements in the past year. Achievements there have been and

progress has been made. The extent of the Library’s manifold and complex operations is revealed in the appendixes, and the Council acknowledges its very real debt to the members of the Library staff who have continued to

work conscientiously, and indeed with enthusiasm, despite what can only be described as substantial discouragements. Even if the change in the Library’s top management had not provided a reason for this departure from what had

become a fairly standard pattern for the Council's annual reports, such a departure would still have been justified by the circumstances in which the Library found itself at the end of the 1980-81 financial year. It was clear by that time

that the National Library of Australia, if not at a point of crisis, was at least at a significant crossroads in its development. On the one hand, the Library faced the possibility of

accepting the continuing erosion of its staff resources, the repeated paring of its purchasing power and the increasing inefficiency of its overcrowded premises as the norms for an indefinite future. Such an acceptance, however, would signal retreat to the most conservative interpretation of the National Library Act. Ultimately, in the Council’s view, if

such a retreat were initiated, the Library would find itself hard put to undertake effectively even the bare minimum required of it, namely the preservation of the national record.

On the other hand, the Library could contest reduction to such a minor role. It could emphasise and act on the need to maintain and improve those services which it provides in the interests of Australian libraries generally. It could aim to

restore — again let it be said firmly, in the national interest — the active development of its research collections. It

could assert with increasing vigour that leadership role which is widely conceded to it and, through the effective employment of modern technology, make resource sharing among Australian libraries a way of life and not a pious and only intermittently realised hope.

The taking of this more positive approach, however, would depend on a greater appreciation by the Government of the national importance of the Library’s efforts and a more realistic estimate of the resources needed to sustain those efforts.

The thrust of this report, accordingly, is not only to describe the activities in which the Library engaged in 1980­ 81, but also to draw attention to the disabilities it suffered in its attempts to carry out its national responsibilities and to demonstrate the shortfall between perceived needs and its capacity to meet those needs.

2 Resources

Collections

Location

The Library’s functions, as set down in the National Library Act (see Appendix 1), encompass the development and maintenance of a national collection of library materials, the provision of access to that collection, the supply of

services, including bibliographical services, and finally, active co-operation with others in Australia and overseas to achieve these aims. In pursuing these objectives, the Library has four main

resources: the collections themselves, their accommodation, the staff, and, limiting all three, the funds available for recurrent and capital expenditure. Moreover, in the course of its activities, the Library

operates at three levels, local, national and international.

Australians have reason to be proud of the substantial collections which are to be found in their National Library. In addition to the nation’s largest organised body of printed material, there are impressive holdings of maps, music,

manuscripts and microform reproductions. Pictorial materials illustrating the nation’s history and development are notably well developed. The Library’s holdings of films and associated material are also quite outstanding, as are

its collections of recorded sound. There are four major problems, however, associated with this tremendous resource.

The first problem — rather a fact of life than a problem — is that, as a consequence of being located in Canberra, the collections are directly accessible to less than 2 per cent of the population. This point is mentioned, not to suggest that the Library could possibly be located elsewhere than in the national capital, but to emphasise the peculiar requirements that this places on the Library in the way of organising the collections.

Because a substantial number of those using the Library come to Canberra especially for that purpose, there is an added responsibility to facilitate use of the collections by having material well catalogued and well organised for retrieval. At the same time, because much of the use of the Library is made at a distance, there is an equally pressing

Control

4

need for its catalogues to be complete, up-to-date and able to be consulted remotely. There is a further need, which will be pursued elsewhere in this report, for accurate and rapid loan services to make items available in distant locations.

It should be emphasised at this point that every additional constriction of activities placed on other Australian libraries, especially State and academic libraries, impels them and their users to an increased reliance on the National Library.

This leads to the second problem in relation to the collections, the state of their control. Great efforts have been made over the years to render the Library’s holdings

usable. The introduction of on-line cataloguing procedures, as described in last year’s report, has enabled the establishment of at least an interim record for all printed materials as they are acquired. However, there remain book materials in formidable quantity which are under sketchy control by way of preliminary listings or which have only interim catalogue entries. Perhaps one-third of the three million 'books’ in the collections are accessible only by author and only to those readers who are able to consult the card catalogues in Canberra. This imposes a serious limitation on the extent to which this great national asset can be exploited.

It is gratifying to report that the computerised cataloguing procedures introduced in 1980 and refined and enlarged since then have improved the productivity of the small staff devoted to non-Australian cataloguing by a measured 25 per cent. As a result, for the first time in many years, some inroads have been made into the arrears of inadequately

recorded material. However, it was clear as the year ended that, without a significant injection of extra staff, progress would remain depressingly slow. Similar staffing problems have attended the cataloguing of Australian printed materials, which need to be fully processed immediately for inclusion in the Australian National Bibliography, the importance of which is explained

later. Understaffing in 1980-81 delayed the appearance of items in this essential and highly regarded listing. The same story of incomplete control of the collections applies to non-book materials. During 1980-81 there was a regrettable decline in the number of descriptive lists and guides to papers prepared in the Manuscripts Section. Without increases in staff, research workers will continue

to be handicapped by the limitation this places on use of the Library's growing holdings of source materials for the study of Australian history and literature. The Pictorial Section, the heavy use of which testifies to

the quality of its holdings, was able to report for the year only the degree of that use and the extent to which its collections had grown. It could not record any improvement in the detailed listing and description of the thousands of pictures and prints in its care. The photographic collections, too, lack indexes and remain therefore of much more potential than actual availability.

Conservation

The Map Section benefited during the year from the automation of its processing, but was still unable to keep pace with cataloguing the annual intake of Australian maps and was greatly handicapped in giving service to readers by the lack of full records for a large proportion of the maps and books in its care.

The Music Section enjoyed a substantial input of work from the Library's peripatetic Task Force in 1980-81, but this work was confined to sorting, listing, shelving and only in some cases applying preliminary cataloguing. The first ambition of the permanent staff is merely to bring all the collections to this semi-accessible state, though a start has been made on the retrospective cataloguing of Australian music.

As to films, the same problem of incomplete control of the collections persisted. A notable achievement during 1980-81 was the publication of a complete computer-based catalogue of the 16,000 titles in the National Film Lending Collection, but work on the computer-based Film Study Catalogue had to be delayed, and the operations of the National Film Archive were greatly handicapped by the lack of any adequate catalogue of its holdings of films and associated documentation.

The Library's collection of sound recordings comprises some 400,000 recordings, covering two million titles, and the Section responsible for it is notably successful in acquiring important current and old material. However, this vast

resource is virtually uncatalogued and the major achievement for the year comprised no more than the sorting and shelving of 60,000 radio discs.

The wholesale deterioration of research collections housed in libraries such as the National Library of Australia is of growing concern. This is a world-wide problem, the suggested solutions to which are all heavily labour intensive.

The National Library is fortunate to have a highly skilled conservation unit but, in the face of the vast and rapidly growing mass of material urgently requiring attention, the unit is hopelessly inadequate in terms of staff numbers and

facilities. Rather than have their time absorbed in preparing material for exhibitions or in concentrating on one or two particular areas, such as manuscripts or the pictorial collection, the conservation staff initiated during the year a

general review of conservation activities to determine priorities for work. The Library’s conservation problems are aggravated by the range of materials with which it is concerned and by the

fact that the fragile nature of some of these materials is widely known. The Film Archive, for example, is under constant public pressure and it is depressing to have to report that its preservation program achieved less than in

the previous year, though the commissioning of a nitrate film vault in north Canberra allowed most of its holdings in this unstable medium to be more safely housed. The Sound Recordings Section is a similarly sensitive area, and it was a

Growth

6

relief to have a start made on copying fragile acetate recordings to archival tape. It cannot be too firmly emphasised that the Library's resources are puny in the area of conservation. Not only the value but the very existence of a substantial part of the collections is at risk unless more staff and facilities can be provided.

To anticipate a later section of this report, the Council is concerned that the problems of conserving the collections will be greatly exacerbated by the Government’s decision to defer the extension of the National Library building.

In view of the difficulties of controlling and conserving, and also accommodating, the existing collections, it may seem paradoxical to identify as the fourth major problem relating to the collections the fact that they are not growing as rapidly as they should.

The continuing reduction in the Library's real purchasing power together with the Government’s guidelines for the preparation of draft estimates for 1981-82 and the Review of Commonwealth Functions give rise to the gravest doubts whether the Library will be able to carry out its statutory

functions in respect of collection development. A milestone in 1980-81 was the publication of the Library's Selection Policy. This was undertaken to clarify the Library’s own thinking and to encourage other Australian libraries both to publish their own policies and to take more careful account of the National Library’s activities in shaping their own operations.

Shrinking funding, however, has brought the Library to the point where the acquisition of categories of material awarded lower priority may have to be abandoned altogether, and where drastic rearrangement of priorities may have to be made almost immediately following the publication of the policy statement.

Appendix 3 notes the intake of material in various categories during the year, but what is not immediately apparent from the figures is how this intake related to the market availability of highly desirable material. The world output of new books is still increasing steadily, and even if the National Library’s intake were to remain static, the quality of the national collections would decline. The combination of rising prices and increased output is compounding the decline.

More specifically, the overriding requirement to concentrate on Australian material, even though the first copy of all new Australian publications is received free on legal deposit, steadily erodes the funds available for purchasing material in the wider field. Indeed, it could be said that this has been reduced to only a token coverage in respect of many countries.

Then, too, the need to maintain even a moderate coverage of new publications greatly reduces the possibility of buying retrospectively. In sharp contrast to the great period of collection building in the recent past, when many important formed collections were secured for the nation, the Library

Accommodation

reached the point in 1980-81 where no more than 7 per cent of its funds for book materials was expended on

retrospective purchasing. A second major problem at a time of stabilised budgeting is the maintenance of periodical subscriptions. Unless some action is taken, this area of collection development absorbs an ever increasing proportion of available funds. Not only do the annual price increases for periodicals have to be met, but these increases characteristically are greatly in excess

of the average across the whole field of publication. Finally, non-book materials suffer price rises which are also high. Maintaining the film lending and film archive collections is a heavy drain on funds, and the prices of pictorial material have escalated to the point where it is

beyond the Library’s capacity to compete effectively in the open market with dealers from whom some of the same materials will have to be purchased ultimately at vastly inflated cost.

As some relief from these gloomy prognostications, it is a pleasure to report that the Library continues to benefit in increasing measure from its gift and exchange relationships throughout the world. It should be noted, however, that gifts

and exchanges, like lunches, are never really free. Even if the balance of an existing exchange is favourable, each item acquired incurs a cost in processing and storage. In a later section of this report, detailed attention will be

given to the Library’s role in relation to other Australian libraries. Suffice it to repeat at this point that, at a time when the budgets of other libraries, particularly academic libraries, are being rigorously constrained, there is growing pressure on the National Library to increase rather than

diminish its rate of intake of materials. Since this pressure is greatest in the serials area, it can be seen how disturbing it is for the Library to have to adjust to real reductions in its budget.

The noble lines of the National Library building are a matter of great pride to the Council and indeed to the nation. The apparent size of the building, emphasised by the generous use of space in those areas most visited by the public, masks, however, a disturbing overcrowding which has progressed already beyond the threshold of inefficiency.

Several factors have contributed to this situation. The growth of the collections is one, and the need to

accommodate functions such as computer services, whose development could not be foreseen adequately twenty years ago, is another. Finally and most importantly there has been the failure to adhere to an appropriate timetable for

expansion to the final size limits set down in the original conception for the building and reaffirmed subsequently by the planning authorities. To aggravate the problem caused by the rapid filling of all

available space, a series of reorganisations of the stock in recent years has resulted in a notable confusion of broken and parallel shelving orders. Overcrowding breeds inefficiency and disorganisation compounds it; given the

first, there is virtually no escape from the second and little chance of improving the situation. A survey of the major bookstacks made at the end of the year revealed that 31 per cent of the stacks had no provision for expansion whatever, 25 per cent could accommodate approximately one year’s growth, 37 per cent two years’ growth and only 7 per cent could survive another three years' additions to the shelves. In many of the special collection areas, valuable materials have to be stacked on the floor. The two warehouses which the Library already occupies (at Kingston and Mitchell) and which represent a total of 2,300 square metres of additional space are both filled close to capacity.

With these problems in mind, the Council was greatly heartened to have Government approval to extend the National Library building beginning in 1980-81 and to see this project advance to the very point of tender. In this situation, the Government’s decision following the Review of Commonwealth Functions to defer the planned extensions can only be described as devastating. In the Council's view, the early firm rescheduling of the extensions, now deferred for two years, is vital if the Library's activities are not to suffer profoundly for a long time to come.

Until this urgently needed extra space can be made available, the Library seems to be faced with three options: more effective utilisation of existing space, further off-site storage and reduction of acquisitions.

For the reasons set out in the previous section, the third option of reducing acquisitions is highly undesirable. Nevertheless, the Library will embark on a scrutiny of existing commitments. The second option, further warehousing, is undesirable because of the additional cost and inefficiency involved in off-site operation; warehousing is doubly undesirable because it inevitably represents a

reduction in quality of accommodation and so accelerates the deterioration of the collection. The first option, which must be pursued first, is fraught with enormous difficulties because of the existing state of overcrowding. It seems evident that, to survive until the deferred extension can be proceeded with, the Library will have to take up all three options to a greater or lesser extent.

In respect of better utilisation of existing accommodation, it must be stated that the Library has already resorted to non-standard and non-recommended practices in order to conserve space and that any further compacting will have to take quite drastic forms. For example, it may be necessary to abandon the classified order used in the bookstacks and to press into use for book storage some areas of the building never designed for that purpose.

Concerning the deferred extension, two further points need to be made. The first is that the extension was planned to include special accommodation to facilitate both the more effective application of conservation measures and the satisfactory storage of rare and fragile film and recorded sound material. The Council is well aware of the public criticism which has been levelled at the Library over the

Staff

years for its apparent continued neglect of these materials. It is the more disturbed, accordingly, that the Library has been unable to keep faith with its repeated assurances that the matter was in hand.

The second point is that when the deferred extensions do eventuate, they will represent a considerably diminished relief to the accommodation problem. There will be the greater need to proceed, at the earliest date, beyond the

7,000 square metres they will add, to the further 14,000 square metres already approved by the Government.

A new management structure has been introduced into the Library. This flowed from a review, by senior members of the staff, of developments over recent years and an assessment of how the National Library might be affected in

terms both of its support by the Government and of the demands that come from the Australian library and information community. While appreciating the importance of the recent creation

of national subject libraries in developing awareness of the wide scope of the Library's interests, it was concluded that there was need for a greater integration of activities to secure increased economy in the use of staff.

What emerged was a pattern of organisation that brought together the Library’s services to readers in one Reference Division which, while it reduced the number of specialist access points, retained the provision of subject specialist

reader assistance covering the full range of the former, separate subject libraries, including the more recently developed information services in science and technology. A particular aspect of this reorganisation was the

coalescing of the two interlibrary loan services. As will be noted later, this is an area in which the Library can reasonably expect to have increased pressure placed on it. Two other divisions were identified, the Technical

Services Division and the Coordination and Management Division. Details of the new structure are shown in the organisation chart (Appendix 8). Technical Services includes, in the Bibliographical

Services Branch, all those activities related to the selection, acquisition and processing of all book materials, the production of the national bibliography and the maintenance of union catalogues. In addition, the division undertakes responsibility for the Conservation and

Publications sections. During 1980-81 it also administered the Canberra Public Library Service. In the Coordination and Management Division are brought together not only the central financial, administrative and personnel services but also two other activities which have general application to all sections of the Library: the Special Projects Section (including the Task Force) and the

Computer Services Branch. Finally, the Secretariat maintains its concern for policy matters, for relations with the Minister’s office, for the administration of the Library’s London and Washington

Liaison Officers, and for the Library’s support of the

Australian Advisory Council on Bibliographical Services (AACOBS). The most careful concern for effective management and the most meticulous marshalling of available resources cannot compensate, however, for gross deficiencies in staff numbers. From what has been said already, it must be clear that the Council is seriously concerned at the extent to

which the Library’s operations are hamstrung by a repressive staff ceiling. Despite the expectation that the Library should undertake more activities, it has, over the last five years, suffered continuing reductions in its staff ceiling level.

Just as overcrowded accommodation breeds inefficiency, so does understaffing, as arrears of work mount and as users begin to mark all requests ‘urgent’ to secure favoured treatment.

As an example of the extent to which staff is not available to carry out what are seen by others to be urgent tasks, an independent working party on the Film Archive set up by the Australian Film Commission recommended in 1980-81 an immediate increase in staff in that area alone from 7 to 20.

Finance Appendix 2 to this report comprises a detailed statement of the Library’s financial operations for the year 1980-81. It must be said that the sums provided from Consolidated Revenue once again represented a disappointingly small increase over the previous year’s provision.

The Council appreciates that the Government is pursuing a firm policy of control over expenditure. Moreover, the Library has no complaint about its treatment within the guidelines laid down for departments and statutory authorities. Nevertheless, the Council would be failing in its duty if it did not point out that the Library must inevitably be an expanding operation if it is to carry out the functions assigned to it by statute and that such an operation cannot be constrained within a budget which is contracting in real terms.

Compared with actual expenditure in 1979-80, the total initial appropriation from Consolidated Revenue for non­ salary purposes in 1980-81 amounted to an increase of 14.4 per cent. Since inflation of costs in the general expenses

area had to be accommodated, the Library’s purchasing power in respect of library materials was seriously eroded. Indeed, it was impossible to provide in the final

appropriation for more than a 5.6 per cent increase in this latter area. Statistical evidence shows that over this period the smoothed-average price increase for the Library’s purchases of currently published book materials was 26 per

cent, actually varying from 15.0 per cent to 44.6 per cent.

3 Services

In later sections of this report attention is drawn to the various levels at which the Library operates and consideration is given to an appropriate balance of its activities. In describing the various outgoing services

provided by the Library and the difficulties under which they are conducted, it will be clear that much depends on that balance.

Bibliographical In the field of bibliographical services, the Library’s services operations cover three areas: the production of the national bibliography and associated publications, the provision of central cataloguing services and the maintenance of union

catalogues. It should be noted that these services are relied on by booksellers and publishers as well as librarians.

National bibliographical publications

The Council's assignment of top priority to the maintenance of the national bibliography tends to conceal the very real strain involved in producing regularly such a sophisticated and up-to-date product as the Australian National Bibliography (ANB). In 1980-81, the publication pattern of ANB was modified from a weekly to a fortnightly service. As

a pointer to the future, the 1980 annual cumulation, covering more than 10,000 titles, was offered on COM (computer output microfiche) as an option to the much more expensive printed volume.

The sections responsible for Australian Government Publications (AGP), listing the publications of the Commonwealth, State and Territory governments, the Australian Public Affairs Information Service (APAIS), a

subject index of serial articles of Australian interest, and AUSTRE (Australian Scientific and Technological Reports) all reported difficulty in maintaining publication schedules in 1980-81 because of reduced staffing levels. Similarly, for

non-book materials, such publications as Australian Films and Australian Maps achieved only incomplete coverage of their fields and proceeded on unsatisfactory schedules. At the same time there was growing pressure on the Library to take an active part in the development of an Australian newspaper index.

Central The Library’s catalogue card service and the Australian

cataloguing MARC Record Service (AMRS), details of the operation of services which are given elsewhere, are substantial revenue raising activities. Nevertheless, they still absorb staff within the Library’s ceiling. As the appended statistics show, they are

heavily patronised as a means of reducing the cost to individual libraries of cataloguing their own acquisitions. The most exciting development of the year, however, was clearly the progression to a further stage of the Library’s proposed Australian Bibliographic Network (ABN).

A Draft Proposal for ABN published in February set out how, by participating in an on-line shared cataloguing operation using the National Library’s computing equipment and its massive data base of machine readable records, libraries would be able to engage in much more

sophisticated resource sharing activities, in addition to achieving further cost savings. More detailed reference will be made to ABN later in this report, but the Council wishes to emphasise strongly that the proposal is one of the most important initiatives ever undertaken by the Library. It notes that ABN is designed to secure full cost recovery. It records that during 1980-81 the proposal secured the support of every State government and

all the organised voices of libraries and librarianship in Australia, not to mention specific endorsement in the Government’s policy statements made prior to the Federal election in October 1980.

Union catalogues As a contribution to resource sharing, the National Library has undertaken, for more than twenty years, the central administrative cost of maintaining two major union catalogues based on entries contributed by Australian libraries. These are the National Union Catalogue of Monographs (NUCOM) and Serials in Australian Libraries fSocial Sciences and Humanities) fSALSSAH).

At present, the quarterly issues of SALSSAH on COM are produced using an early stand-alone computerised procedure which is labour intensive. During the year a decision was made to give high priority to converting the operation to run in the mainstream of the Library’s computer operations, with a consequent cut in the labour force involved.

NUCOM is both a larger and a more intractable problem than SALSSAH. During the year it became apparent that cards were being supplied for NUCOM at roughly twice the rate that they could be filed, even given the assignment of a high priority to the undertaking and the use of Task Force personnel to supplement the work of the section concerned.

In consultation with the library community, through AACOBS, and after the expression of quite understandable unease on the part of users, a makeshift way was found out of this difficulty. Those libraries which were geared to the production of machine-readable cataloguing agreed to stockpile their entries until the Library could develop a method of accepting machine-readable copy. This reduced the current filing load (by some 50 per cent) to a manageable

Other bibliographical services

Use of the collections

Reference services

figure. At the same time the employment of a Task Force group enabled the filing of the accumulated backlog of more than 1,000,000 cards to be approached with some confidence. Despite this more or less satisfactory meeting of

the current, or rather the most recent, NUCOM crisis, NUCOM stands as the prime example of the difficulties into which the Library has been plunged in trying to handle an expanding activity with a contracting staff. It might also be

emphasised that an effective solution to the NUCOM problem is offered by the Library’s ABN proposal.

It should be noted that a measurable portion of staff time in the bibliographical services area goes into less well-known services, notably the provision of cataloguing-in-publication entries for inclusion in new Australian publications and the allocation of International Standard Book Numbers (ISBNs) and International Standard Serial Numbers (ISSNs) to publishers.

From the account already given of bibliographical services, it will be clear that many of the Library’s activities are directed towards a wider audience than those users who live in Canberra or can travel there.

Under this general heading are brought together the services which relate directly to individuals using the Library, either on the spot or by remote access. Movement away from the national subject libraries in

1980-81 reduced the number of separate service points that had to be staffed in the Library building. However, readers still had access, through the readers advisers in the Catalogue-Bibliography Room, to a range of specialists in particular subject areas and types of material. General

stack requests were paged for readers using the Main Reading Room; readers engaged in extended research continued to use the Petherick Room and those with

appropriate needs were directed to the special consultation facilities for area studies, films, manuscripts, maps, music, rare books and sound recordings. Substantial numbers of requests for information were

received in writing or by telephone and were handled by all sections, and much time and effort went to seeking out and providing material for loan, display, reproduction in publications or use in film, television and radio productions.

Increasingly, information is sought and retrieved from other than conventional library sources. The Library's involvement with computerised information services was reviewed during the year. The separate search units for the

social sciences and science and technology were combined and this, together with the assumption by ACI Computer Services of proprietor status in relation to AUSINET, enabled some staff savings to be made.

The Library proceeded with its policy of pioneering access to new data bases but not persisting with others to which libraries could secure effective access independently. Thus, on the one hand, it decided not to renew its

subscriptions to such services as the Science Citation Index and, on the other, it began accessing, on a trial basis, the European Space Agency’s Information Retrieval Service. An outgoing activity which always arouses widespread interest is the work of the Film Section in mounting public screenings and putting together travelling exhibitions from its stock. In 1980-81, the January holiday presentation, Newsreel Nostalgia, was screened in Sydney and Melbourne

as well as at the Library, and the Cinema Australia 1896­ 1956 film retrospective continued its successful European tour. A notable achievement was the screening at both the Sydney and Melbourne Film Festivals of the Film Archive’s restoration of For the Term of His Natural Life (1927).

It is important to be aware of the variety and weight of use of the reference services, since they are the first to suffer when the Library is called upon to accommodate reductions in the staff ceiling of the order of those flowing from the Review of Commonwealth Functions. Even without such

reductions, not all requests could be met in 1980-81 and not all that were dealt with elicited responses of adequate equality, depth or promptness.

Film lending One of the most successful services provided by the Library service is that based on the National Film Lending Collection. As

Appendix 6 shows, this service brings National Library material to a much wider audience than any of the Library’s other activities. However, like any other service, it requires adequate labour and space to operate, and difficulty was experienced in 1980-81 in coping with an 8 per cent increase in its workload. In the circumstances of increasing pressure on staff, there is no likelihood of this service receiving any increase in resources, despite the fact that it clearly carries out a unique national function.

National As noted earlier, one of the integrating measures adopted lending service during the year was to amalgamate the activities of the long-established Loans and Locations Service with those of the ANSTEL Lending Service, which had been set up to cover

science and technology specifically. In the course of combining these services and in view of the growing public demand that the Library assume a more dominant role in this area, a working party was set up to consider the implications of the Library becoming a library of first resort for document delivery in relation to serials.

This investigation, though conducted only at a preliminary level, suggested that, for a relatively small expense, the Library might be able to extend its cover of serials to satisfy about 85 per cent of requests received, instead of 67 per cent as at present. However, to extend the Library’s present 12 per cent share of the total interlibrary loan traffic in Australia to a level appropriate to a first resort library would require a heavy investment of extra staff, of the order

of 80 at the least. There would also be severe problems of accommodation. This investigation is reported only to instance the unlikelihood of the National Library being able to respond to

legitimate demands at a time when it is heavily limited in respect of staff, accommodation and recurrent funds for the purchase of library materials. A preliminary analysis of the operations of the new

National Lending Service in 1980-81 suggests that, while overall turnaround times were satisfactory, despite a 4 per cent increase in workload, there had been a falling off. in respect of science and technology requests, from the very rapid service given by the former ANSTEL Lending Service.

Two changes in policy were introduced during the year with the aim of improving accessibility to the collections through the National Lending Service. First, there was a further relaxation of restrictions on the lending of materials

as opposed to photocopying, and second, the Library abandoned the requirement that its material be used only on the premises of the borrowing library.

4 Levels of operation

The National Library Act and the Library’s practice under the Act provide for a balance between its local operations, particularly those involved in functioning as a research library directly accessed by readers, and its national involvement. In 1980-81 there were developments which affected this balance. There was also a notable increase in the Library’s operations in the international sphere.

Local Locally, the National Library has fulfilled traditionally three operations functions. First, through the Canberra Public Library Service (CPLS) it has provided public library services for Canberra citizens. Second, in the absence of a major city or

state library it has acted as a reference library for Canberra citizens and particularly for students at all levels of education. Third, it has provided facilities for scholars and research workers able to use the collections on the spot.

During the year an inter-departmental working party set up in 1979 by the Minister for Home Affairs to consider the future of the CPLS presented its report. It recommended that the CPLS be transferred to the Department of the Capital Territory, that the CPLS Advisory Committee become a committee advising the Minister for the Capital Territory, and that the transfer of functions take place on 1 July 1981.

The Council expressed its support of these recom­ mendations of the working party, while noting that the first preference of its CPLS Advisory Committee had been to create an independent statutory body to administer the service.

Approval of the change being given by the Prime Minister, arrangements were made for the transfer of functions, and a small ceremony held in the National Library on 30 June 1981 marked the end of the Library’s involvement in this aspect of local operations.

In the Council’s view, this transfer, while benefiting all parties, not least the citizens of Canberra, removed an anachronistic and confusing element from the Library’s area of responsibility. This reduction in its local activities, however, highlighted the growing concern in library circles in Australia that the Library should assume a more active

role at the national level.

National activities

Details of the operations of the CPLS are to be found in its Annual Reports.

A matter which has concerned the Council for several years has been the development of a national information policy and the establishment of a national plan to make best use, in the national interest, of the wide variety of library and

information services in Australia. Accordingly, the Council was pleased that the Director- General was able to present, on behalf of the Council of State Librarians and himself, a proposal for an Australian Libraries and Information Council (ALIC) to the Conference of Commonwealth and State Ministers with Responsibilities for Cultural Affairs and the Arts held in the Library in February 1981. It was a matter of considerable satisfaction to the Council that all the Ministers endorsed the proposal and that the chairman, the Hon. R. J. Ellicott, the Minister

for Home Affairs and Environment, announced that the proposal was accepted by the Commonwealth and would be implemented. In the Council’s view, the proposed body offers a golden opportunity to achieve real progress in the direction of resource sharing, an activity which the Council and the Library have been sponsoring actively for some years.

ALIC is designed to be a small body. It will derive its major value from being comprised of members who can speak with authority for significant elements of Australia’s library and information services and from being able to speak directly to Ministers concerned with the funding of such services. It is

clear, however, that such a body cannot hope adequately to represent the multiplicity of Australian library interests and that, therefore, it will be considerably dependent on advice from more representative bodies. In this respect, Australia

is fortunate in having, in AACOBS, just such a widely representative body. The National Library has supported AACOBS at what it believes to be an appropriate level since the foundation of AACOBS in 1956, and it was very pleasing

to see AACOBS identified as an important source of advice and information for the new body. In a series of conferences and seminars throughout Australia in 1980-81, there was continued and growing

expression of the view that the National Library should emphasise its outgoing activities. This resulted, in large part, from the increasing constraint being exercised on the development of many libraries, particularly in the academic

area, through budgetary restrictions. As noted earlier, the increasing monopolisation of static library budgets by serial subscriptions causes considerable complications. Concern was expressed throughout 1980-81 that the National Library maintain its subscription list intact and indeed extend it, to enable other libraries, by judicious cancellations, to weather the storm. However, these measures would not suffice, it was said, to prevent a decline in the book acquisitions of most libraries. Hence, there would be increased reliance on the ability of the National Library to maintain its intake in the national interest; but

relying on the national collections in Canberra would be a poor substitute for local availability unless the National Library’s interlibrary loan performance could be improved. Behind this, AACOBS and the library community

generally became increasingly dissatisfied, as the year progressed, with the efficacy of resource sharing as expressed by the practice of interlibrary loans generally,

since staff restrictions were obliging many libraries to assign an inadequate priority to this activity. One proposal to improve this situation has already been noted, namely that the National Library assume a role similar to that of the British Library Lending Division and become a library of

first resort in respect of document delivery of serials. This possibility is being studied. Five other important instances of operation at the

national level in 1980-81 deserve mention. First, the Library and the Commonwealth Scientific and Industrial Research Organization (CSIRO) set up a Joint Consultative Committee to facilitate co-operation between the two institutions in the provision of library and information services. Similar provisions were introduced for closer regular consultation with the Commonwealth Parliamentary Library and with the Library Association of Australia. The Council regards these

as important steps forward. Second, as noted earlier, the ABN proposal was considerably refined. In the course of the year a team from the National Library visited all State capitals and had further consultations with representatives of consortia involved in the provision of bibliographic services. Not only did these visits produce useful comment, but more than 150 written submissions were received and taken into

consideration in the framing of the Draft Proposal mentioned in an earlier section. Early in the year, the Conference of Ministers, to which reference has already been made, endorsed with

enthusiasm the ABN proposal. The proposal received, indeed, the individually expressed support of each Minister at the Conference. Finally, in February 1981, nearly two hundred libraries were asked to indicate their degree of likely support for ABN on the basis of the indicative

charging schedule included in the proposal. The result of this consultation was conclusive evidence that a sufficient volume of cataloguing transactions existed to support the scheme and that there were more than enough potential

subscribers eager to join, on the conditions proposed, to ensure the effective launching of ABN. The Council believes that, apart from the merits of the scheme itself, the support expressed for the ABN proposal is further evidence of the acceptance within the Australian library community of a role of national leadership for the Library.

The third example of national level operation was the Library’s increased activity in relation to library services for the handicapped. In the International Year of Disabled Persons the Library was able to move more firmly into those

areas which it saw as appropriate to its national role. It

International involvement

published the first issue of the National Union Catalogue of Library Materials for the Handicapped, mounted a successful Second National Seminar on Library Services for the Handicapped and pursued other avenues of encouraging

co-operation and facilitating resource sharing. Fourth, the Library was instrumental during the year in establishing the Australian Council of Government Film Libraries and in achieving national agreement on film

cataloguing standards and co-ordinated computer booking systems. Finally, in contrast to the ABN proposal which envisaged the establishment of a new national network, the Library

and the Department of Health continued to administer and extend, on a national basis, the Life Sciences Network. In 1980-81 not only were 24 additional Australian centres added to the network but the basis was established for New

Zealand participation.

Leadership at the national level raises the question of international representation. During 1980-81 the Library gave added emphasis, in several ways, to its long-term efforts to establish an international presence for Australian libraries and librarianship. It was the more distressing, late

in the year, to find that the Review of Commonwealth Functions had recommended, in effect, a substantial reduction in these activities. The Library’s international presence in 1980-81 was

expressed through three channels: its three overseas posts, participation from Australia in overseas conferences and visits, and the operations of its regional co-operation program.

The overseas posts in London and Washington are of long standing; the post in Jakarta is more recent. All have in common an initial preoccupation with the selection and acquisition of material for the collections. Each has proceeded, over the years, to the point where it is regarded locally as representing Australian libraries and librarianship. Australian libraries have gained much from

these activities. The Jakarta office is still concerned largely with acquisition matters, acting as a procurement point on behalf not only of the National Library but of six other Australian

and New Zealand research libraries involved in the Indonesian Acquisitions Project. The Director-General was able to confirm, however, in the course of a visit in May, that the Library’s representation in Indonesia has acquired an

importance beyond that of securing effective access to a fugitive system of publication. In South East Asia generally, the office is regarded as evidence of Australia’s concern for and interest in the libraries and librarians of the region.

In London the Library's Liaison Officer continued in 1980­ 81 to perform an invaluable role in seeking out and securing items for addition to the Australian collections. It is difficult to see how Australian libraries would be able to secure

manuscript and pictorial material in Britain without such a service. In addition, however, the Liaison Officer attended a

series of conferences which enabled her to give early reports on technological developments and innovations in policy and practice, particularly at the British Library. The London office is also headquarters for the Australian Joint Copying Project (AJCP), an undertaking jointly sponsored by the National Library and the State Library of New South Wales. For more than thirty years, the AJCP has located and microfilmed historical records of Australasian significance in the United Kingdom. A wide range of libraries in Australia and New Zealand purchase copies of the microfilms, which provide vital source material for Australasian studies. At present, the Public Archives of Canada is co-operating with the AJCP in a two-year filming task. The operations of the AJCP are discussed in more detail in Appendix 16.

In Washington the Liaison Officer shared the same responsibility of being a window on the world for Australian libraries, and, in addition to the same exhaustive and exhausting round of conferences and seminars, maintained close contact with the Library of Congress, the National Library of Canada and the US National Library of Medicine

(NLM). Frequent liaison with the NLM is required because its MEDLINE system forms the basis of the Australian Life Sciences Network. In recent years the National Library of Australia has emerged as one of the ‘Big Four' national libraries in the English-speaking world. It is a member, with the Library of Congress, the British Library and the National Library of Canada, of ABACUS, a grouping of libraries which together account for the supply of MARC (machine-readable cataloguing) records in English to the library world. In 1980­ 81 a further significant recognition of the Library’s stature

came with an invitation to it and the Library Association of Australia to nominate an Australian representative to an international committee which keeps under review the code of cataloguing rules adopted by most libraries. Once again, this confirmed Australia's acceptance into the big league of the Western library world.

These developments have national importance since Australia, through the National Library, now has the chance not only of receiving advance notice of pending changes in agreements which will be reflected directly in the budgets of Australian libraries, but of influencing the direction that

these arrangements will take. It is known that Australia’s acceptance into this select group was facilitated by the Library's presence at a high level of professional competence in London and Washington. It is certain that such a presence would enable this position to be strengthened. Indeed, without it the Library’s position may well be at some risk.

For these reasons the Council was greatly disturbed by the Review of Commonwealth Functions decision that the Liaison Officers be withdrawn, and it has urged that this decision be reconsidered. The particular question of the future of the AJCP was still under discussion at the end of

the year as the Library endeavoured to make acceptable arrangements to keep the project alive. A second expression of the Library’s international role in 1980-81 was its participation, in and from Australia, in

conferences and seminars. Appendix 14 notes the extent to which Library staff, including the Liaison Officers, were involved in significant international conferences. An important feature is the increased participation in meetings

in the near Asian and Oceanic regions. The Director-General reported to the Council that an impression he formed at the Manila conference of the International Federation of Library Associations and Institutions in August 1980 had been reinforced at the Kuala Lumpur meeting in May of the Congress of South East Asian Librarians (CONSAL). This was that Asian librarians are keenly interested in Australian libraries, and the National Library in particular, as a source of advice, assistance and bibliographic support, and that many look to the National Library, to some degree, for leadership in the region.

Mention of assistance leads to the Library's third international manifestation. For 1980-81 the Government approved a special appropriation for the Library of $100,000 to establish a regional co-operation program. Half of these

funds was devoted to providing Australian books to libraries in Asia and Oceania. The balance went to support activities of mutual benefit. These included subsidising the costs of the CONSAL congress, sending a speaker to a cataloguing seminar in Singapore, supporting the establishment of a

regional bibliographic centre in Fiji, and providing free data base searches for a number of Asian libraries. There is no doubt that these activities have been welcomed, not only for their immediate benefits to the

recipients, but also as confirming the genuineness of Australia’s interest in her neighbours. To this extent the Council believes that the Library has contributed notably to the improvement of international relations in the region and

therefore to the forwarding of the national interest. It would be most unfortunate if increasing financial constraints required a deceleration of this program. Its discontinuance might well affect substantially Australia’s image in the

countries concerned.

5 Administrative

support

The operations of the Library at any level and in any area would be impossible without the support given by the Coordination and Management Division. The Division had

the same pressures on it that have been noted elsewhere: lack of financial resources, shortage of staff and overcrowded accommodation. Attention is drawn here only to a few aspects of the division’s operations which acquired a particular significance during the year.

First, an important development in computer services was the installation, in October 1980, of a new FACOM M 180 computer system. This will accommodate the planned growth of the Library’s in-house activities and, in association with the Washington Library Network software which drives the Library’s own on-line cataloguing

operation, provide a basis for the consolidation of ABN. Second, in response to recommendations included in previous reports of the Auditor-General, the Library appointed a Chief Internal Auditor and proceeded to develop the internal auditing function along approved lines.

Third, special mention should be made of the training program which endeavoured, as in previous years, to meet the Library’s staff training and development needs through a variety of courses and seminars and the development of self-training manuals.

Finally, reference has been made several times already to the activities of the Task Force of part-time employees designed to attack work arrears. This has proved to be of inestimable value, not only in the work it has managed to undertake but also in relieving the gloom engendered, by

mounting arrears, in officers attending to current processing under considerable pressure.

6 Conclusion

The Council is aware that, because of its concern that this report pay full attention to the problems faced by the National Library, it may seem to do less than justice to the achievements of the Library in 1980-81 and to the efforts of

the staff that made these achievements possible. The Library is far from being a disaster area. Thanks to the support of successive Governments, it is an institution of which Australians can be proud and it reflects great credit on the skill and dedication of national librarians and their staffs over the years. In respect of the size and range of its

collections, it is the most significant library in the Southern Hemisphere. On the world stage, it has come of age and is recognised and listened to with respect. It is emerging as an

important element in the Australian presence in South East Asia and Oceania. However, the Council is sure that the Library must respond to expectations that it play a larger role in the

provision of national bibliographic services and national collections of library materials. The Library is discussing with libraries and other groups how it might make a proper contribution to the development of library and information

services in Australia, but this kind of planning can only proceed on the basis of a confirmation of continuing Government support. The Council realises that the deficiencies of the Library

discussed in this report cannot be made good at once, but it is convinced that this is not the time for bland recitals of success. Rather, it is necessary to draw attention to the persisting real inadequacies in the Library’s services and to

say bluntly that, far from being overcome, these inadequacies will be emphasised to a dangerous degree unless the Library's needs for enhanced resources of staff, funds and accommodation are recognised.

Gifts of Australian books were made to libraries in South East Asia and the Indian and Pacific Ocean regions under an aid program funded by the National Library. Among many presentations made on behalf of the Library by officers of the Department of Foreign Affairs were those in ( a b o v e ) Indonesia, ( c e n t r e ) Fiji and ( b e l o w )

Sri Lanka.

Two glimpses of Library activities. Above: demonstration of a videodisc player during Information Technology Week, which attracted many visitors. B e lo w : sorting the daily serial intake. Shrinking funding has caused the cancellation of many serial subscriptions.

25

Books and exhibitions. A b o v e : Sir Joseph Burke (left) launched the National Library's book A u g u s t u s E a r le , T r a v e l

A r t i s t . With him are the author, Jocelyn Hackforth-Jones, and the Director-General. B e lo w :

the Director-General with a copy of M u m b u l l a : S p i r i t u a l C o n t a c t

presented by Guboo T. Thomas, an elder of the Yuin tribe of Wallaga Lake, at the opening of an exhibition of the same title. At right is the photographer, Wesley Stacey.

O p p o s i t e p a g e :

A contemporary broadside, about 1780, published in London and describing the death of Captain James Cook. It was purchased from a United Kingdom dealer.

To the P U B L I C . The D ea th of Captain J A M E S C O O K .

Γ“ρ H I S great Navigator, x\ ho braved every danger, and whofe genius feemed calculated for X difficult refcarches, had difeovered a knot o f iflands, lying in north latitude 21 deg. 28 min. cult longitude 203 deg. ;3 min. which, in compliment to his patron, the then Firil Lord ot the Ad­ miral·'·, lie c died the Sam! \ kh Idamls. One o f them was named O wye-hee ; and from the ac­ counts the author collc&cd from the gcmlcmen, who, during a long ftudv, did him the favour to live and commute with him, produced every thing that could delight mankind :— They found here a

com mod. i us and pic., ling bay, Life moorings, and .1 very hofpitablc friendly people. On their arrival, curiofity at feeing Inch wonderful machines, in companion with theirs, had drawn together near 6co canoes, with people w ho gave them a vi 1 v cordial reception : Here tin y (laid near three weeks, during which time thev lived in uninterrupted habits o f intimaev and cllccm. * I "he little barter went on with things molt rare to each other— they received from us a variety of little trinkets, beads, fee. but the things they appeared tivdl lond of, weic hatchets, knives, nails, and any thing forged in the ihape of any ot their pahooes, which were of hard wood, were highly acceptable. Our great country­ man knew the (hint wav to the human heart; he knew (like his fcicnce) how to conciliate the tempers and dilpofitions of men, whatever were tiuir colour or complexion :— I Iu ordered to be forged pahooes for their Chiefs, anil received 11 < > n them in return cloaks, fumexvhat o f the toga form ; they were netted with delicate fine packthread, and lb interwoven with fhort and long red, brown, black and bright yellow 1 eat hers, with cafip.cs, lb elegantly formed to match them, and lb well calculated to refill any intended ii iur; from any weapons they knew of, that the mod refined ages o f Greece or Rome would not have gone beyond them, and, when habited in them, could not fail o f commanding attention ; for nothing could appear more noble or more mar­ tial.— Vifits on board, and the treat returned on fhorc bv the natives, made the time pafs lightly ; the failors forgot their pall perils, and all was io<·. It will not be wondered at, that when the tune came to depart, to explore perilous icy latitudes, aimoft ev ery heart was fad, at k ail thofc whole only l'ufincfs was to live from day to day ;— they were accompanied out o f the Hay with every token of departing friends, and by f ine, as I have been credible informed, with infinite regret, wifiling and defiling to lie left behind. They had failed four days, in hard blowing weather, (all hands cni-

>hi)cd in pumping and baling) in examining thefc ifian.ls, when they found their lore·malt nng in two places, and which nbloluttly demanded reparation, or a new one, before they ven-farther; and as they might not probably find lo convenient an h.ubour, or Inch friends or icnce tondjutl the matter, it was judged necclfary to ritutn to Kariak.c o f f Bay, which they

iie feventh day.

return filled the Indians with furprilV, and Come began to fuipuit the finccrity o f their new •Ihccrs were crcCLd, atul the top-mall ft ruck with all expedition ; anil Mr. Clcvcly and his • on Ihorc, repairing or making new e lects to it. At the dawn of the morning thev oblervcd mat a-item had been Itolcn, liippolvil for the iron that was a hour ir. ( ’apt. Cook defired

kc to go on fhorc, and endeavour to recover it, or bring off the Chief'. Clarke was in c, anil begged of the Commodore to exeule him on the account of his health, being lo •alt flurry would undo him. Ί he unfu:tunaic Cook took the command himlelt, and boats to be manned and armed, anil ll.itioned in different parts of the Bay, to prevent

Leaping. Mr. Bligh, the mailer, was lent in tin: large cutter to intercept a large was fired at from the fliip, and c ha Ceil by the cutter, but cfcapcd by running into

o f the mates, with four midlhipmcn, viz. Mi ifis. Charlton, Gilbert, I re van ion the final I cutter, was ordered to lay off the North Point ; Captain Cook, with

l nine m arines, w ent in the pinnace to the N o rth T o w n , w here they landed.

Lieutenant W illiam s was rtationed in the launch off the North T ow n. W hen the Captain had landed, he went into the town and enquired for Terriaboo ; he faw his two fons, who prefently con­ ducted them to his hut. Lieutenant Philips went in and found the C hief juft w ak ing; the Captain invited them to go a-hoard the (hip, which they readily agreed to, and they went toward the water-

fide for that purpolv, where they were Hopped by a woman crying, whofe hufband was killed the preceding day in an affray, and two chief's, who obliged Terriaboo to fit down. During this time the natives were arming ; and while the woman was telling her tale to her king, a prieft drew off the attention of Captain Cook, by finging a fort o f hymn to him.— T he Indians now came down in

great numbers, and threw an incredible number o f ft ones with their hands and flings.— T he ma­ rines, with Lieutenant Philips, being formed upon a piece o f rock, near to the watcr's-edgc.— T he Captain ordered them to fire ; a volley was given, and he called out to them to take to their boats. Lieut. Philips was knocked down by one o f the Indians, but recovering, while the fellow was aiming

another blow at him, Mr. Philips flint him dead, which caufed them for a moment to fall back, and in that moment Capt. Philips laved himfclf by fwimming to the boat. T he Captain was drefled in a u Lite jacket and trowlirs, ami had a double-barrel gun ; he haddifeharged both, and had turned the btitt

end o f it, and was delending himfclf and retreating to the pinnace, which he had juft reached, when he received a flab in the flu nt liter by a Chief, and with an iron tuck, made him a prefent o f a few days before by the Captain. T he force of the blow, and his being near the edge o f the water, lie ftruggled, and at la ft I ell. They gave a lavage ftiout, ruflied into the water after him , and, taking him

by the hair of his head, plunged their daggers into his neck and breaft till he was dead. Mr. Roberts, whofe portrait as an officer hi the pinnace may be fvvn, ordered the boat to pufh off, taking in at the fame time fume wounded marines, who had fled from the rock.

During this melancholy rencounter, Mr. G ire, commanding o.Iiccr o f the Refolution, fired great guns upon the tow n ; and Mr. Lanyon, and the young gentlemen in the jolly-boat, defended, to the uunoll in their power, their Captain; and it was with difficulty they could be perfuaded to lcafrc their perilous fit nation. Many ol the Indians were killed. Uur lofs was four marines killed, and fevcral wounded. One of them was wounded with a wooden fpcar, which (truck him juft between the eyes, and broke in his head :— T he poor fellow luftered excruciating pain for fix weeks, when one day holding his head over his hammock, the piece came out o f itfelf, and meafuted above an inch lon g ; the mat. got well, but loft one of his eyes.

N o tongue can expvcfs the conftcrnation on board, when the boats returned with the lofs o f this great character; a lols, in which nut England only, but the whole univerfe, lccmcd in revelled— Her Impelial M .jelly of all the Ruffins paid him every attention, and caufed his difpatchcs from Kaml- ehatka, to be conveyed over her imiiu nfe territory fafcly to England.— And, to the crcrnnl glory o f the French Court, they alfo, in the· mid ft o f war, ordered all crullers, o f whatever clafs or order,

bearing their flag, to ri Lpcit thvie fons of peril, and not only to 1 offer them to pafs uniiiolcftcil, but to ihew them every attention, and to fuccour them, to the utinolt ot their power, Ihould they fall in their way. Columbus, Vafeo de Gama, Americo Yufpucci, Magellan, Davis, Van Die man, Drake, Raleigh, Dam pier and Kerens; Lord Anion, Byron and Bougainville, W allii and Lord Mulgravc had tran- feendent merit as navigators, went through innumerable difficulties, and explored much !— But Cook

reduced navigation and the preivrvation o f his men to a certainty, and three times circumnavigated the world !— when, returning to his native home, that longed to enfold him , after fruitlcfsly at­ tempting to find the north-well and north-caft pafiages, and a voyage o f four years, he met this un­ happy cataftiophc ; and where is the brcall that docs not heave a tigh at the misfortune ?

Entered at the Stationers Hall,

A pair of oil portraits acquired by Pictorial Section of the Hon. Thomas Dowling (1820­

1914) and his wife Maria (d. 1908). Dowling was a prominent pastoralist in Victoria and owned Jellalabad station near Darlington, noted for its merino wool. The portraits are by Dowling's brother Robert

(1827-86).

Chinese visitors to the National Library. A b o v e : the film stars Yu Zhang (left) and Schichang Da,

who visited the Film Section on their way to the Sydney and Melbourne film festivals

in June. Hanging in the section was a Chinese calendar which, for that month, happened to display a photograph of

the actress. B e lo w : Tan Xiang-jin. a Deputy Director of the National Library of Peking, who is spending two years at the National Library studying

computerised bibliograph­ ic and information retrieval systems.

‘Newington, Parramatta River, N.S.W.', one of 70 drawings by William Hardy Wilson (1881-1955)

lent by the Library to the National Trust of

Australia (N.S.W.) for a major exhibition in Sydney on the work of

this recorder and champion of Australian colonial architecture.

■ ■

A b o v e : Still from For th e

T e r m o f H is Natural L if e

(1927), a major restoration undertaken by the National Film Archive. (This fire was fuelled by nitrate film stock, of the kind that the

Archive is urgently seeking to find and preserve before it decomposes.) B e lo w : Recording a musical soundtrack for the restored version of F o r the Term of H is N a t u r a l L ife .

Appendix 1

National Library Act Sections 6 and 7

32 6. The functions of the Library are, on behalf of the

Commonwealth— (a) to maintain and develop a national collection of library material, including a comprehensive collection of library material relating to Australia and the Australian

people;

(b) to make library material in the national collection available to such persons and institutions, and in such manner and subject to such conditions, as the Council determines with a view to the most advantageous use of that collection in the national interest; (c) to make available such other services in relation to

library matters and library material (including bibliographical services) as the Council thinks fit, and. in particular, services for the purposes of (i) the library of the Parliament;

(ii) the Departments and authorities of the Common­ wealth; (iii) the Territories; and (d) to co-operate in library matters (including the advance­

ment of library science) with authorities or persons, whether in Australia or elsewhere, concerned with library matters. 7. (1) The Library has power to do all things necessary or convenient to be done for or in connection with the performance of its functions. (2) Without limiting the generality of the last preceding sub-section, the powers of the Library referred to in that sub-section include power— (a) to purchase or take on hire, or to accept on deposit or loan, library material, and also furnishings, equipment and goods needed for the purposes of the Library; (b) to dispose of, lend or hire out library material or other goods the property of the Library: (c) to purchase or take on lease land or buildings, and to erect buildings, necessary for the purposes of the Library; (d) to dispose of, or grant leases of, land or buildings vested in the Library;

(e) to occupy, use and control any land or building owned or held under lease by the Commonwealth and made available for the purposes of the Library; (f) to accept gifts, devises, bequests and assignments made

to the Library (whether on trust or otherwise); and (g) to act as trustee of moneys, library material or other property vested in the Library upon trust, or to act on behalf of the Commonwealth or an authority of the

Commonwealth in the administration of a trust relating to library material or library matters. (3) Notwithstanding anything contained in this Act, any money or property held by the Library upon trust shall be

dealt with in accordance with the powers and duties of the Library as trustee. 7A.(1) The Library shall not, without the approval of the Minister—

(a) acquire any property, right or privilege for a

consideration exceeding in amount or value Fifty thousand dollars or, if a higher amount is prescribed, that higher amount; (b) dispose of any property, right or privilege where the amount or value of the consideration for the disposal, or

the value of the property, right or privilege, exceeds Fifty thousand dollars or, if a higher amount is prescribed, that higher amount; (c) enter into a contract for the construction of a building

for the Library, being a contract under which the Library is to pay an amount exceeding Fifty thousand dollars or, if a higher amount is prescribed, that higher

amount; or (d) enter into a lease of land for a period exceeding ten years. (2) Except as otherwise approved by the Minister administering the Lands Acquisition Act 1955-1966, the purchase or the taking on lease of land or buildings required for the purposes of the Library shall be effected under that Act.

Appendix 2

Finance

Statements of Receipts and Payments 1980-81 Administrative Account Trust Account Computer Search Deposit Account Report of the Auditor-General Table 1: Expenditure on printed materials — comparison of

expenditure on Australian and overseas materials Table 2: Expenditure on printed materials — comparison of 1980-81 expenditure on monograph and serials materials Table 3: Expenditure on printed materials — summary of

expenditure on monograph and serials materials Table 4: Expenditure on printed materials — comparison of 1980-81 expenditure on current and retrospective materials Table 5: Expenditure on printed materials — summary of

expenditure on current and retrospective materials Table 6: Expenditure on printed materials — summary of average unit costs of current materials Table 7: Expenditure on film materials Table 8: Expenditure on library materials — by type of

material

Table 9: Expenditure on salaries — as proportion of total annual expenditure Table 10: Expenditure on research and development projects, 1980-81 Table 11: Receipts — by source Table 12: Receipts and expenditure, on publications Table 13: Major items of Trust Fund expenditure, 1980-1981 Table 14: Monograph and serial orders — by subject

category

The Library's financial statements are prepared on a cash basis in a form approved by the Minister for Finance. The statements consist of three Statements of Receipts and Payments. These are:

Administrative Account which accounts for moneys received from the Consolidated Revenue Fund Appropriation, National Library and Canberra Public

Library cafeteria receipts, and payments made for the general administration of the National Library and Canberra Public Library Service. It should be noted that expenditure disclosed in the accounts under the heading cafeteria payments excludes portion of the salaries of library staff who provide administrative and accounting

services for the cafeteria.

National Library Trust Accounts which comprise the Acquisition Trust Account (accounting for donations specifically for the acquisition of library materials] and the General Trust Account (accounting for donations for the

general purposes of the Library).

Computer Search Deposit Account which accounts for moneys deposited in advance by users of the Library’s computerised information services.

The Auditor-General for the Commonwealth has reported to the Minister on the statements in accordance with Section 27(3) of the National Library Act, 1960.

National Library of Australia S ta te m e n t o f R e c e ip ts a n d

P a y m e n ts f o r th e Y e a r

1980-81 (All figures adjusted to the n earer dollar)

Administrative Account

1979-80 1980-81

$ $ $ $

Cash on Hand and at Bank 1 July 1980

17,173 General Account 57,416

11,365 28,538 Cafeteria Account 10,772 68,188

Receipts

15,363,000 Consolidated Revenue Fund

Appropriation 17,529,000

Miscellaneous Receipts

899,819 National Library 955,145

45,024 Canberra Public Library Service 54,387

944,843 1,009,532

82,747 16,390,590 Cafeteria Receipts 94,013 18,632,545

16,419,128 18.700,733

Payments Salaries and Payments in the

8,208,366 N ature of Salary 9,358,672

Purchase of Library M aterial —

2,145,255 Books 2,293,481

524,275 Films 513,125

29.651 Pictorial M aterial 36,212

14,918 Maps 15,600

14.453 Sound Recordings 12,027

21,329 Music 20,808

13.528 Oral History Program 17,056

84,661 M anuscripts 98,153

Copying of A ustralian Historical

20,815 Records 29.792

2,868,885 3,036,254

Other General Expenses —

928,455 Computer Services 1.117,86

164,031 Binding of the Collection 164,393

284,400 Printing of Publications 328,117

92,971 Furniture and Equipment 133,423

134.410 Travelling and Subsistence

Library Council — Fares and 171,162

8,830 Allowances 11,557

192,771 Library Supplies and Office

Requisites Postage, Telegrams and

213,340

347,257 Telephone Services 360,432

156,419 Freight and Cartage

Building Services and

205,528

905,298 M aintenance 1,054,794

116,676 Reproduction Services

Consultants, Contract Work, 119,885

31,597 Etc. 24,239

183,164 Incidental and Other Expenses 292,466

6,6840 Advances 30,561

3,539,595

Canberra Public Library Service 4,227,733

Salaries and Payments in the

1.147,754 Nature of Salary

Library M aterial and General 1,321,967

503,000 Expenses 613,999

1,650,754 1,935,966

83,340 16,350.940 Cafeteria Payments Cash on Hand and at Bank 30 97,832 18,656.457 June 1981 —

57,416 General Account 37,323

10,772 68,188 Cafeteria Account 6.953 44,276

HARRISON BRYAN G. E. CLARK

Director-General Acting Assistant Director-General

Coordination and Management

National Library Trust Account

1979-80 1980-81

Acqui- Acqui-

sition General Total sitions General Total

Trust Trust Trust Trust

Fund Fund Fund Fund

$ $ $

Balance at 1 July 1980

$ $ $

16,497 8,100 24,597 Cash at Bank 10,856 40,939 51,795

22,500 174,248 196,748 Fixed Deposit 22,500 153,847 176.347

38,997 182,348 221,345 33,356 194,786 228,142

14,860 42,701 57,561 Receipts Deposited During Year 15,400 24,949 40,349

1,699 14,807 16,506 Bank Interest 1,158 17,980 19,138

16,559 57,508 74,067 16,558 42,929 59,487

55,556 239,856 295,412 49,914 237,715 287,629

22,200 45,070 67,270

Payments Expenditure During Year 12,867 49,627 62,494

10,856 22,500

40.939 153,847

51,795 176,347

Balance at 30 June 1981 Cash at Bank Investments (Note 1) 24,547

12,500

34,995 153,093

59,542 165,593

33,356 194,786 228,142 37,047 188,088 225,135

Note 1 As at 30 June 1981, $47,964 was invested in a $50,000 face value Bank Acceptance Commercial Bill maturing on 30 September 1981, the other investments being in a number of fixed term deposits with the Reserve Bank of Australia.

HARRISON BRYAN G. E. CLARK

Director-General Acting A ssistant Director-General

Coordination and Management

Computer Search Deposit Account

1979-80 1980-81

$ $

Cash on Hand and at Bank 1 July $ $

7.470 1980 5,454

1.420 Receipts 250

8,890 8,890 5,704 5,704

3,436 Payments 1,679

3,436 3,436

Cash on Hand and at Bank 30 June 1,679 1,679

5,454 1981 4,025

Note Transactions in the Computer Search Deposit Account are excluded from the Administrative Account Statement of Receipts and Payments.

HARRISON BRYAN G. E. CLARK

Director-General Acting A ssistant Director-General

Coordination and Management

Report of the Auditor-General

Auditor-General’s Office Canberra City, A.C.T. 2601 16 November 1981

The Honourable the Minister for Home Affairs and Environment Parliament House Canberra ACT 2600

Dear Sir NATIONAL LIBRARY OF AUSTRALIA In compliance with section 27 (3) of the National Library Act 1960, the Council has submitted for my report the following financial statements for the year ended 30 June 1981:

• Statement of Receipts and Payments — Administrative Account; • Statement of Receipts and Payments — National Library Trust Accounts; and • Statement of Receipts and Payments — Computer

Search Deposit Account. A copy of the statements, which are in the form approved by the Minister for Finance pursuant to section 27 (2) of the Act, is attached for your information.

Investment of moneys During the year the Library invested moneys on Fixed Deposit and in a Bank Acceptance Commercial Bill. As the Library does not have specific legislative power to invest and some doubt exists whether the moneys so invested were trust moneys and thus capable of investment under the general powers available to trustees, the Library has sought advice from the Attorney-General’s Department.

Disbursement of moneys I he Council of the Library decided that donations for purposes other than the acquisition of library material should be disbursed by the Director-General with the approval of the Chairman and Deputy Chairman of the Council. During the year expenditure was authorised by the

Director-General and another person without obtaining the required approval. The amount identified as being authorised without approval was $7 875 and the Library Council has since agreed to these officers disbursing such moneys.

In accordance with section 27 (3) of the Act, I now report that the accompanying financial statements are in agreement with the accounts and records of the Library and, in my opinion —

(a) the statements are based on proper accounts and records; and (b) subject to the doubt as to the Library's power legally to invest referred to above, the receipt, expenditure and

investment of moneys, and the acquisition and disposal of assets, by the Library during the year have been in accordance with the Act except that (i) as mentioned above expenditure was authorised

from the General Trust Fund contrary to Council's rules; and (ii) moneys were expended from the Cafeteria Account in excess of a financial delegation.

Yours faithfully

R. G. Rose For and on behalf of the Auditor-General

Expenditure on printed materials — comparison of expenditure on Australian and overseas materials

Table 1:

1979-80 1980-81

$ $

A u s t r a l i a n M a t e r i a l s

Monographs: Current Materials 15.414 20.571

Blanket Orders 42,371 41,566

Retrospective Materials 25.954 51,676

Serials: Subscriptions 27.979 51,199

Standing Orders — Terminal — 80

— Continuous 17,274 20,855

Retrospective Materials 11,398 6.824

Total — Australian 140,390 192,771

Overseas M a t e r i a l s Monographs: Current materials 88,375 85,706

Blanket orders 346,935 323,789

Restrospective materials 172,459 75,715

Serials: Subscriptions 955,350 1,204,154

Standing orders — terminal 110.027 70,746

— continuous 262.384 298,613

Retrospective materials 68.212 29,607

Total — Overseas 2,003,742 2,088,330

Total Expenditure 2,144,132 2,281,101*

* Excludes $12,380 expenditure on the Indonesian project (BISA) included in the expenditure on books shown in the Administrative Account

Table 2:

Expenditure on printed materials — comparison of 1980-81 expenditure on

monograph and serials materials Serials $

Monographs $

Monographs: Current Materials 106,277

Blanket Orders 365,355

Retrospective Materials 127,391

Serials: Subscriptions 1,255,353

Standing Orders — Terminal 70,826

— Continuous 319.468

Retrospective Materials 36,431

1,682,078 599.023

Total 2,281,101

Percentage of total book vote 73.7 26.3

Table 3:

Expenditure on printed materials — summary of expenditure on monograph and serials

materials

1973-74 1974-75 1975-76 1976-77 1977-78 1978-79 1979-80 1980-81

Monographs — S'000 579 637 668 445 570 653 771 599

S e r i a l s — S’00 0 409 548 728 1,052 1,048 1.373 1.453 1,682

S e r i a l s — P e r c e n t a g e o f T o t a l B o o k V o t e

41.3 46.2 52.1 70.3 64.7 65.9 67.7 73,7

F ig . 1: C o m p a r i s o n o f

E x p e n d i t u r e o n

M o n o g r a p h s a n d S e r i a l s

— This figure, a graphical representation of Table 3, shows a continuing trend in the pattern of the Library’s expenditure on printed materials — the increasing proportion of the book vote committed to the purchase of serials.

Table 4:

Expenditure on printed materials — comparison of 1980-81 expenditure on current and retrospective materials

Current Retro­

spective

$ $

Monographs: Current Materials Blanket Orders Retrospective Materials

106,277 365,355

127,391

Serials: Subscriptions Standing Orders — Terminal — Continuous Retrospective Materials

1.255.353 70.826 319,468

36,431

2,117,279 163,822

Total 2.281,101

Percentage of Total Book Vote 92.8 7.2

Figure 1

Monographs

Serials

73-74 75-76 76-77 77-78 78-79 79-80 80-81 74-75

Table 5:

Expenditure on printed materials — summary of expenditure on current and retrospective

materials

1973-74 1974-75 1975-76 1976-77 1977-78 1978-79 1979-80 1980-81

Current M a t e r i a l — $'000 651 955 1.214 1,398 1,477 1,721 1,866 2,117

Retrospective — $'000 337 231 182 101 141 194 278 164

R e t r o s p e c t i v e — P e r c e n t a g e o f T o t a l B o o k V o t e

34.1 19.4 13.0 6.7 8.7 10.1 13.0 7.2

Fig 2: Comparison of Expenditure on Current and Retrospective Printed Materials — The figure,

a graphical representation of Table 5, shows another trend in the expenditure on

printed materials — the decreasing proportion of the book vote available for the purchase of

retrospective materials.

Figure 2

Current Materials

Retrospective Materials

73-74 75-76 77-78 74-75 76-77 78-79 79-80 80-81

Table 6:

Expenditure on printed materials — summary of average unit costs of current materials,

1976-77 to 1980-81

1976-77

$

1977-78

$

1978-79

$

1979-80

$

1980-81 Smoothed Annual Average Cost Increase (a) $ $

Monographs: Current Materials (b) 17.01 21.04 26.01 32.16 39.76 23.6

Blanket Orders (c) 8.53 9.57 10.74 12.05 13.52 12.2

Serials: Subscriptions 32.91 41.39 52.05 65.45 82.30 25.8

Standing Orders 17.17 24.83 35.91 51.92 75.08 44.6

(a) The projection method is one which assumes a constant percentage increase in average costs from year to year. This constant rate of increase is estimated by fitting a log-linear regression to past data and future average costs are predicted by assuming that this rate will remain unchanged over the next few years. (b) Includes secondhand books and very expensive current books. (c) Current books selected by agents in a number of countries. Agents do not select books costing more

than $100 on these orders.

Figure 3: Average U n it C o s t o f C u r r e n t

M o n o g r a p h s — The graph shows the extent of the continuing increase in the unit price of monographs purchased. The statistically generated smoothed average unit costs, used

to predict trends for budget planning purposes — shown in heavy lines — are, over the past 5 years, 12% and 24%

each year for monographs purchased on blanket orders and separate monograph orders. Actual unit costs are shown in light lines.

Figure 3

Separate Monograph Orders

Blanket Orders

78-79 79-80 80-81 81-82 76-77 77-78

Figure 4: Average Unit C o s t o f Serials — The graph shows the greater increase in the cost of

subscriptions and standing orders, by comparison with the increase in monograph £

prices shown in Fig. 3. The smoothed average increases (heavy lines) are 26% for

subscriptions and 45% for standing orders. Actual unit costs are shown in light lines.

76-77 77-78 78-79 79-80 80-81 81-82

Figure 4

Serials

Standing Orders

Table 7:

Expenditure on film materials 1979-80 1980-81

$ $

Lending Collection 240,345 220,295

Film Study Collection 142,984 138,925

Historical Films 111,669 130,854

Historical TV 28,639 16,350

Documentation Materials 638 6,701

Total 524.275 513,125

Expenditure on library materials — by type of material

Total

Music Manuscripts Library Material

$ ’000 $ ’000 $ ’000

Total Percentage Expend- of Total

iture Expenditure $’000

571 2 366 24

3 493 2 955 17

4 655 3 322 20

1 1 023 4 055 25

11 920 4 382 21

8 895 5 082 18

1 036 5 820 18

30 1 380 7 711 18

46 1 703 9 947 17

50 1 870 11 329 17

153 2 164 12 689 17

52 2 206 13 497 16

75 2 550 14 226 18

85 2 846 15 323 19

98 3 006 17 549 17

Expenditure on salaries — as proportion of total annual expenditure

Table 9:

Year

National Library $

CPLS $

Total

Salaries $

Percentage of Total Expenditure %

Total

Expenditure $

1966-67 898,400 97,200 995,600 42 2,366,000

1967-68 1.068,200 148,600 1,216,800 41 2,955,000

1968-69 1,354,100 175,500 1,529,600 46 3,322,000

1969-70 1,595,200 219,100 1,814,300 45 4,055,000

1970-71 1,941,700 310,500 2,252.200 51 4,382,000

1971-72 2,398,600 392,900 2,791.500 55 5,082,000

1972-73 2,776,000 428,500 3,204.500 55 5,820,000

1973-74 3,805,400 556,200 4,361,600 57 7,711,000

1974-75 5,031,400 754,200 5,785,600 58 9,947,100

1975-76 5,883,600 831.400 6,715,000 59 11,328,900

1976-77 6,531,500 867,600 7,399,100 58 12,689,000

1977-78 7,073,200 949,600 8,022,800 59 13,496,700

1978-79 7,502,507 1,040,935 8.543,442 60 14,226,127

1979-80 8,208,366 1,147,754 9,356,120 61 15,322,757

1980-81 9,358,672 1,321,967 10.680,639 61 17,549,093

Table 10:

Expenditure on research and development projects, 1980-81 $

AACOBS for its Research and Development Fund 300

INSEARCH for a Joint Study with Telecom Australia into Prestel 3,500

University of N.S.W. School of Librarianship for Feasibility Study into a Manual on Hospital Library Practice 5,000

Total 8,800

Note: A further $9,208 from the Library's Trust Fund was spent on Research and Development projects — see Table 13.

Table 11:

Receipts — by source 1979-80 $ 1980-81

$

Publications 364,949 408,935

AMRS and Card Service 254,166 252,778

ABN Pilot Study — 11,390

Photocopying 98,055 104,651

Photographic Services 27,828 29,755

Computer Searches 76,372 87,790

Current Awareness Bulletins 46.979 35,766

Other 31,473 24,080

CPLS 45,024 54,387

Total 944,843 1,060,532

Table 12:

Receipts and expenditure on publications 1979-80 $

1980-81 $

Total Sales (incl. Print Shop) 364,949 408,935

Print Shop Sales 58,513 69,440

Value of Publications Exchanged* 153,000 112,600

Expenditure on Production 284.400 328,117

* i.e. the estimated retail value of publications exchanged with libraries overseas and in Australia.

Table 13:

Major items of trust fund expenditure, 1980-81 _______________________________________________________________________ $__

Acquisitions Trust Fund

Film Viewing and Examination Equipment, for the National Film Archive 12,867

General Trust Fund

Rental of PRESTEL Terminal, for Evaluation of the Service 2,450

Support for Development by the Australian Mineral Foundation of an Earth Sciences Data Base 4,000

Purchase of Videodisc Player Equipment, for Evaluation and Initiation of a Disc Viewing Service 2.758

Language Tuition for Mr Tan Xiang-jin, Deputy Director of the National Library of Beijing, on a two-year working visit to the Library 1,960

Table 14:

Monograph and serial orders — by subject category 1979-80 1980-81

$ $

Humanities and t h e A r t s Monographs — Current 412.562 405,309

— Retrospective 116,159 92,381

Serials — Current 152,958 204,228

— Retrospective 55,570 16,794

Total 737,249 718,712

S o c i a l Sciences Monographs — Current 207,348 215,038

— Retrospective 5,488 8,005

Serials — Current 200.780 279,658

— Retrospective 58,139 10.917

Total 471,755 513,618

S c i e n c e a n d T e c h n o l o g y

Monographs — Current 209,048 219,588

— Retrospective 2,887 20,874

Serials — Current 572,308 768.198

— Retrospective 14,658 1.090

Total 798,901 1.009,750

Growth of the Library’s collections

A ppendix 3:

Table 15: The Library’s collections — holdings by type of material.

Table 16: Monograph acquisitions — by method of procurement.

Table 17: Monograph purchases — by subject category.

Table 18: Serial and newspaper holdings — by current and non-current categories.

Table 19: Serial and newspaper acquisitions, 1980-81 — by method of procurement.

Table 20: Film holdings and acquisitions.

Table 21: Manuscript holdings and acquisitions.

Table 22: Music holdings and acquisitions.

Table 23: Sound recording holdings and acquisitions.

Table 24: Pictorial holdings and acquisitions.

Table 25: Map holdings and acquisitions.

Table 26: Monograph and serial orders — by subject category.

Table 27: Gift and exchange activities — exchange agreements and acquisitions.

Table 15:

The Library’s collections — holdings by type of material 1976-77 1977-78 1978-79 1979-80 1980-81

Volumes (Excluding Pamphlets) 1,725,000 1,823,000 1,914.000 1.999,500 2,073,500 Total Microforms (Volumes Equivalent) 910,000 1,002,000 1,094,000 1,182,000 1,245,000

TOTAL: Volumes and Microform Equivalents 2,635,000 2,825.000 3,008,000 3,181,500 3,318,500

Serials and Newspapers Currently Received (Titles) 89.000 91.000 93,000 97.000 94,050

Films and Video Cassettes (Titles) 30,000 34,000 38,000 43.000 47,000

Film Stills and Lobby Cards 162,000 190,000 229,000 239.000 262,000

Manuscripts (Metres) 2,500 3.290 3,720 4,030 4,560

Oral History Interviews 4,500 5,530 6,200 6,970 7,890

Sound Recordings* 238,000 265,000 296.000 340,000 400.000

Music Scores 32,560 34,300 45,500 52,300 54.750

Paintings, Drawings and Prints 28,640 28.900 30,140 31,160 33,870

Photographs 216.600 243,400 272,700 303,500 324,700

Maps 226,800 237,900 249,900 255,900 272,000

Aerial Photographs* 500,000 500.000 500,000 500,000 500,000

^estimate

Figure 5: Comparison o f Print a n d M i c r o f o r m

Acquisitions — The figure illustrates the significant changes in the pattern of the Library’s collection-building activity. Both print and microform acquisitions are now at a lower level

than at any time in the past 5 years, largely due to the rapid increases in

the cost of book materials.

Figure 5

Monographs

Microforms (Volume Equivalents)

79-80 76-77 80-81 77-78

Figure 6: Holdings o f Print a n d M i c r o f o r m

M a t e r i a l s — The figure illustrates the increasing importance of microform materials in the Library’s collections. Microfiche, microfilms and microcards now represent 38% of the Library’s printed materials collections.

1979-80 Volumes

1980-81 Volumes

Purchase — Blanket Orders 26,071 24,101

— Monograph Orders 6,419 9,632

— Series Items 13,370 11,681

— Total 46,490 45,414

Gift and Exchange 7,017 5,927

Australian Legal Deposit 3.190 4,043

Total 56,697 55,384

Table 17:

Monograph purchases — by subject category 1979-80 Titles

1980-81 Titles

Humanities 21.368 33,314

Social Sciences 15,351 8.780

Science and Technology 5.675 5,157

Total 42,394 47.251

Figure 6

Total

Monographs

Microforms (Volume Equivalents)

79-80 78-79 80-81 77-78 75-76 76-77

Table 16:

Monograph acquisitions — by method of procurement

Serial and newspaper holdings — by current and non-current

categories

Table 18:

1979-80 Titles

1980-81 Titles

Current 97,145 94,049

Non-Current 58.543 61,723

Total 155.688 155,772

During 1980-81 a new count of the number purchased fell by 161 during the year. of current titles was made; the number of current titles

Table 19:

Serial and newspaper acquisitions, 1980-81 — by method of procurement Titles

Australian Legal Deposit Serials

Newspapers

26,717 585

Total 27,302

Subscriptions Serials 778

Newspapers 57

Total 835

Standing Orders Serials 929

Newspapers 109

Total 1,032

Total — Australian Serials 28,418

Newspapers 751

Total 29,169

O v e r s e a s Gift and Exchange Serials 33,861

Newspapers 104

Total 33.965

Subscriptions Serials 15,979

Newspapers 629

Total 16.608

Standing Orders Serials 14.231

Newspapers 76

Total 14,307

Total — Overseas Serials 64.071

Newspapers 809

Total 64.880

Total Current Serial and Newspaper Titles 94.049

Table 20:

Film holdings and acquisitions Acquisitions Holdings at

1979-80 1980-81 30 June 1981

Lending Collection — Film Prints 900 1,000 21.440

— Video Prints 150 50 400

Archive Collection — Film Titles 2,900 4,766 30,000

— Video Titles 440 720 1,500

— Film Stills 9,000 11,000 250,000

— Lobby Cards 720 300 12,000

— Posters 390 560 30,000

— Scripts 71 45 2,500

Table 21:

Manuscript holdings and acquisitions Acquisitions Holdings at

1979-80 1980-81 30 June 1981

Manuscripts — Collections 497 520 6,525

Manuscripts — Shelf Metres 502 527 4,560

Oral History — Interviews 255 246 3,760

AJCP Microfilm — Reels 103 240 6,962

Table 22:

Music holdings and acquisitions Acquisitions Holdings at

1979-80 1980-81 30 June 1981

Major Collections 12 14 50

Retrospective Scores 5,811 1,793 43,800

Current Scores 711 695 10,950

Table 23:

Sound recording holdings and acquisitions Acquisitions Holdings at

1979-80 1980-8 1 3 0 June 1981*

Discs — Items 18.900 12,000 385,000

— Titles 94,500 60,000 1,925.000

Tapes — Items 285 10 15,000

— Titles 1.425 50 75,000

* Estimate

Table 24:

Pictorial holdings and acquisitions Acquisitions Holdings at

1979-80 1980-81 30 June 1981

Watercolours, Drawings and Prints 250 38 33,278

Oil Paintings 1 4 590

Prints, Posters 141 79 720

Photographs 2,901 3,123 312,838

Slides 9,958 1,853 11,811

Table 25:

Map holdings and acquisitions

Australian Overseas Rare Maps Total

Acquisitions 1979-80 1980-81

5.479 4.927 48

5.044 6.811 __ 32^ 11.887

Holdings at 30 June 1981

82,966 183,940 5^225

____ 272,131 10.454

Table 26:

Monograph and serial orders — by subject category 1979-80

Titles

1980-81 Titles

H u m a n i t i e s Monographs — Current 16,703 23,344

— Retrospective 3.675 16,999

Serials — Current 3,210 3,762

— Retrospective 309 43

Total 23,897 44,148

Social Sciences Monographs — Current 12,221 10.557

— Retrospective 171 70

Serials — Current 4,061 4,322

— Retrospective 78 22

Total 16,531 14,971

Science and Technology Monographs — Current 8,025 6,999

— Retrospective 39 601

Serials — Current 6,508 7,426

— Retrospective 56 12

Total 14,628 15,038

Table 27:

Gift and exchange activities — exchange agreements and acquisitions

1979-80 1980-81

E x c h a n g e Agreements M a i n t a i n e d Official Exchanges 1,849 1,863

International Government Organisations 152 153

Unofficial Exchanges 2,330 2.818

Total 4,801 4,834

M a t e r i a l A c q u i r e d

Monographs (Titles) 11,459 9,622

New Serials (Titles) 238 492

Appendix 4:

Control of the collections

Table 28: State of control — by holdings. Table 29: State of control — by proportion of to tal holdings. Table 30: Australian and overseas cataloguing —

titles catalogued by type of material.

Initial Control: Listed in accession register only. Intermediate Control: Listed in the catalogue by main entry only.

Final Control: Fully catalogued with subject and other entries in the catalogue.

Table 28:

State of control — by holdings 1979-80 1980-81

I n i t i a l C o n tr o l

Monographs (Titles) 38,464 37,810

Serials (Titles) * 19,787

Microforms * *

Films — Lending (Titles) — —

— Archive (Titles) 24,000 31.500

— Stills — —

Manuscripts (Collections) 2,105 2,200

Sound Recordings 388,000 340,000

Music Scores 29,800 29,000

Paintings, Drawings, Prints 3,000 4,100

Photographs 279,400 281,350

Maps 4,993 6.000

Aerial Photographs 10,000 10,000

I n t e r m e d i a t e C o n tr o l

Monographs (Titles) 360.743 399,744

Serials (Titles) * 66,934

Microforms * *

Films — Lending (Titles) — —

— Archive (Titles) — —

— Stills 239,000 250,000

Manuscripts (Collections) 2,700 3,000

Sound Recordings — 60,000

Music Scores 22,000 25,200

Paintings, Drawings, Prints 6,000 6.500

Photographs 30,300 31,500

Maps 252,707 260,976

Aerial Photographs 490,000 490,000

F in a l C o n tr o l Monographs (Titles) 907,799 937,680

Serials (Titles) 10,226 7,329

Microforms * *

Films — Lending (Titles) 16,300 17,000

— Archive (Titles) — —

— Stills — 180

Manuscripts (Collections) 1.200 1,300

Sound Recordings — —

Music Scores 500 500

Paintings, Drawings, Prints 22,000 24,000

Photographs — —

Maps 2,544 5,057

Aerial Photographs — —

* Not Available — Not Applicable

Table 29:

State of control — by proportion of total loldings 1979-80

Per cent

1980-81 Per cent

Monographs — Initial 2.9 2.7

— Intermediate 27.6 29.1

— Final 69.5 68.2

Serials — Initial * 21.0

— Intermediate * 71.2

— Final * 7.8

Microforms — Initial * *

— Intermediate * *

— Final * *

Films — Lending — Initial — —

— Intermediate — —

— Final 100 100

Films — Archive — Initial 100 99

— Intermediate — —

— Final - 1

Films — Stills — Initial —

— Intermediate 100 100

— Final — —

Manuscripts — Initial 3 5 34

— Intermediate 45 46

— Final 20 20

Sound Recordings — Initial 100 85

— Intermediate 15

— Final — —

Music Scores — Initial 57 53

— Intermediate 42 46

— Final 1 1

Paintings. Drawings, Prints — Initial 9 11

— Intermediate 17 19

— Final 64 70

Photographs — Initial 90 90

— Intermediate 10 10

— Final — —

Maps — Initial 2 2

— Intermediate 97 96

— Final 1 2

1979-80 1980-81

Aerial Photographs — Initial 2 2

— Intermediate 98 98

— Final — —

* Not Available — Not Applicable

Table 30:

Australian and overseas cataloguing — titles catalogued by type of material

1979-80 1980-81

Monographs 21.491 26.166

Serials 10.226 6,686

Pamphlets 1,699 700

Total 33,416 33,552

A p p e n d ix 5:

Bibliographical services

Table 31 Bibliographical Services — By Type of Transaction. Table 32 Table 33 Table 34 Table 35 Table 36 Table 37:

Card Service. Australian MARC Record Service. NUCOM.

SALSSAH on COM. Bibliograppic Agency Services. Australian Bibliographic Network.

Table 31:

Bibliographical services — by type of transaction 1976-77 1977-78 1978-79 1979-80 1980-81

Catalogue Records Supplied to Other Libraries 357,000 396,000 572,000 579,000 588,000

Titles Reported to NUCOM 810,000 879.000 855,000 721,000 521,000

New Serials Titles Published in SALSSAH on COM 3.460 3,320 1.406

Bibliographic Items Published In: Australian National Bibliography 10,051 10,537 11,677 12,151 10.387

Australian Government Publications 8,922 8,865 11,056 8,704 11,080

Australian Public Affairs Information Service 11.930 11,065 10.182 10,804 12,966

Australian Scientific and Technological Reports — — 1,715 2,862 2,131

Australian Films 746 304 394 301 478

Film Acquisitions 1,489 1,048 1,391 1,281 1,297

Australian Maps 240 359 230 378 340

Overseas Map Acquisitions 578 623 449 547 498

Current Awareness Bulletins: Titles Produced 57 200 243 247 102

Copies Sold or Exchanged on a Resource Sharing Basis 47,500 86.800 143,000 131,000 110,000

Table 32:

Card service 1979-80 1980-81

Total R equests Received 246,750 159,405

Invalid R equests 287 259

Total R equests S earched 246,463 158,144

R equests Retrieved 180,068 109,781

R etrieval Rate — P ercentage 73.1 69.4

Australian MARC Record Service

Table 33:

1979-80 1980-81

Total Requests Received 511,379 641,695

Invalid Requests 2,466 5,646

Total Requests Searched 507,933 634.049

Requests Retrieved 399,064 478.427

Retrieval Rate — Percentage 78.6 75.5

T a b l e 34:

NUCOM

1979-80 1980-81

Entries Filed 865.475 665,750

File Size: NUCOM 2 2,718.460 3,134.420

A rrears 1,093.225 931,075

NUCOM 3 — 116,175

A rrears — —

NUCOM 2 is the cumulative supplement to the NUCOM main file, containing cards received from mid-1974 to end 1980.

NUCOM 3 is the continuation of the NUCOM 2 file containing cards received from January 1981 by libraries not using MARC catalogues. The Library is developing an automated union catalogue to receive reports in MARC format.

Table 35:

SALSSAH on COM 1979-80 1980-81

Serial Titles Added 4.074 1.640

Serial Titles on M asterfile 16.901 18.541

Authority Names Added 2,334 1.257

Authority Names on Masterfile 11,765 13.022

Table 36:

Bibliographic agency services 1979-80 1980-81

ISBN Numbers Allocated to Publishers ISSN Numbers Allocated to Publishers ISDS Data Sheets CIPs Processed for Publishers

4,518 2,045 670 2.531

5.165 2,275 780 2,405

Table 37:

Australian Bibliographic Network 1979-80 1980-81

Total Records on Data Base 1,691,740 1,988,722

R e c o r d s A d d e d to D a t a B a s e

A N B LC B N B C A N M A R C O t h e r

57.907 1 1 6 .3 2 9

1 0 ,4 0 2 2 6 9 ,5 7 6 5 2 ,3 4 5 5 3 ,9 8 7

64,999

T h e n e t g r o w t h o f t h e d a t a b a s e in 1980-81 fi.e. e x c l u d i n g d u p l i c a t i o n b e t w e e n t h e n a t i o n a l

d a t a b a s e s ) w a s 2 9 6 ,9 8 2 records.

H o l d i n g s R e c o r d s o n D a t a B a s e

NLA CPLS

12,172 73,319

66,946

C a t a l o g u i n g U s e o f D a t a B a s e

Items Searched Items Found Success Rate — Percentage

7,595 2,342 30.8

47,755 22,562 47.2

Use of the Library’s collections and services

Appendix 6:

Table 38: Use of the collections — by type of service. Table 39: Use outside the Library. Table 40: Use within the Library. Table 41: Reference inquiries.

Table 42: Computer-based information services. Table 43: Australian MEDLINE Network.

Table 38:

Use of the collections — by type of service 1976-77 1977-78 1978-79 1979-80 1980-81

(a) Use O u t s i d e t h e L i b r a r y

Printed M aterials 20.100 20,200 21,300 22,300 22,900

Photocopy and Microfiche Duplicates 40,900 62,600 76,600 74,900 76,400

Non-Print M aterials * * * 55,800 71.000

( b ) U s e W i t h i n t h e L i b r a r y

Printed M aterials * * * 133,800 123,200

Photocopy and Microfiche * * * 190,100 197,300

Non-Print M aterials * * * 42,800 49,700

* Not Available

Table 39:

Use outside the Library 1979-80 1980-81

Monographs 23,720 22,901

Serials (Photocopy Requests) 54,608 58,282

Microforms 18,744 16,626

Films — Lending 51,700 56,000

— Archive 790 751

M anuscripts 81 131

Rare Books 83 68

Sound Recordings — Copies 94 111

Music Scores* 350 420

Paintings, Drawings, Prints — Copies 2,675 13,445

Maps 77 77

Estim ate

Table 40:

Use within the Library 1979-80 1980-81

Monographs and Serials 107.904 105,084

Photocopies (Pages) 152,191 163,005

Microforms and Newspapers — Issues 25,894 20,945

— Copies 37,896 34,260

Films — Lending 100 120

— Archive 300 680

M anuscripts 3,831 3,701

Rare Books 865 1,012

Sound Recordings* 1,200 1,600

Music Scores 438 864

Paintings. Drawings, Prints 35,219 41,436

M aps — Issues 6,436 9,081

— Copies 1.198 1,070

Aerial Photographs (Boxes) 217 236

* Estimate

Table 41:

Reference inquiries 1979-80 1980-81

Main and Newspaper Reading Rooms (Reader Assistance and Ready Reference) 42,256 44,937 A ustralian Reference 1,928 2,125

General Reference 2,583 2,579

Area Studies 1,751 1,653

Films — Lending 1,200 1.400

— Archive 503 1.449

M anuscripts 1,909 1,693

Rare Books 679 663

Sound Recordings* — 1,700

Music — 1,527

Pictorial 3,426 3,610

Maps 1.280 1,426

* Estimate. Music and Sound Recordings operated as one section in 1979-80.

T a b l e 42:

Computer-based information services 1979-80 1980-81

Data Base Searches 1.597 2,126

SDI Subscriptions 250 165

Table 43:

Australian MEDLINE Network 1976-77 1977-78 1978-79 1979-80 1980-81

Network Centres 11 16 21 60 105

Online Connect Time (Hours)* 1,000 2,000 3,000 6,987 12,411

Computer Searches 4,119 7,613 16,082 22,650 54,603

SDI Searches 1,081 1,105 896 885 1,475

Search Analysts Trained 19 16 19 76 166

Estimate

Bibliographical and Network Publications

Publications of the Library

Appendix 7:

AMRS Title Index on Microfiche, monthly, annual cumulations, $65 p.a. ANSOL Bibliography Series: No. 4 Canadian Legal Materials held by the National Library of Australia. $2.50

(microfiche): No. 5 Current Trends in Multicultural Education, $3.00 (microfiche).

Area Studies Guides: No. 5 Thai Serials in the National Library of Australia, $3.00; No. 6 Korean Serials in the National Library of Australia, $2.50

(microfiche). AUSINET User Manual, $14.00. Australian Books 1980,

$3.95. Australian Films 1978, $7.50. Australian Government Publications, quarterly,

annual cumulations. $24 p.a. Australian Joint Copying Project Part 8

Miscellaneous (M Series), $7.95. Australian Maps with Overseas Map Acquisitions,

quarterly, annual cumulations of Australian Maps only. $21 p.a. Australian MARC

Specification: Projected Media, $6.50. Australian National Bibliography, bi-monthly,

four-monthly on COM, annual. $145 p.a. Australian Public Affairs Information Service

(APAIS), monthly except Dec., with annual cumulations, $54 p.a. APAJS Thesaurus, $5.00. Australian Scientific and

Technological Reports (AUSTRE) on COM. annual. $15. Breaking Down Barriers.

$3.00 (microfiche). Canberra Public Library Service Historical Perspective 1968-79 and

Annual Report 1979-80, gratis. Directory of Map Collections in Australia, 3rd

ed.. $4.50. Film Acquisitions, quarterly, $12 p.a.

Guide to the Collections, vol. 3. $10.50. The Handicapped in

Australia. A Select Bibliography, $7.50. Library Services for

Australia, Annual report of AACOBS, $4.50. List of Scientific and Technological Serials. $3.00

(microfiche).

National Film Lending Short Title Catalogue of Collection Catalogue, $12.50 Books Printed in the British (microfiche). Isles . . . 1701-1800, vol. 4

National Library of supplement, $7.50. Australia Catalogue on Sir John Latham, A Guide to Microfiche 1981, quarterly, His Papers in the National $65. Library of Australia, $3.50

National Union Catalogue of (microfiche). Library Materials for the Theses on Australian Handicapped, $15 p.a. History. A Bibliography, (microfiche). $3.75.

SALSSAH ON COM, quarterly, $45.00 (microfiche).

72 Development of No. 10 Report of the Resource Sharing Working Party on Library Networks. Networks Services for the Studies: Handicapped, $6.50.

No. 11 International Conference of Directors of National Libraries on Resource Sharing in Asia and Oceania, $5.75. No. 12 Twelve Essays in Subject Bibliography, $5.75. No. 13 Australian Newspaper Index

Feasibility Study, $3.25. No. 14 The Pacific Community Concept; A Select Bibliography, $3.25. No. 15 Draft Proposal for the Development of an Australian Bibliographic Network, $3.50. No. 16 Bibliographical Services to the Nation: The Next Decade, $9.75. No. 17 National Library Selection Policy, $7.00.

General Publications Augustus Earle, Travel The National Library Artist, $35.00. Engagement Calendar 1980.

Cinema Australia 1896-1956: $6.50.

Brochures National Library of

Australia. Film Study Collection, gratis. National Library of Australia. Publications in

Print. Aug. 1980. gratis. National Library of Australia. Visitors' Brochure, reprint, gratis.

Branch Publications Acquisitions, Bibliography, Cataloguing News, quarterly, gratis. ANSOL Current Awareness Bulletin, monthly, 15 p.a.

(discontinued June 1981). ANSTEL Information Bulletin, monthly, $15 p.a. per series (discontinued June 1981). Area Studies Current Awareness Bulletin,

monthly, $15 p.a. Australian Medliner, quarterly, gratis. AUSTRE (Australian

Scientific and Technical Reports), bi-monthly, $15 p.a. Community Affairs Bulletin, monthly, $15 p.a. Community Affairs Occasional Publication, irregular, gratis. Conferences in Science and Technology: Proceedings Received by the National Library of Australia,

quarterly, $15 p.a. Link-Up, quarterly, gratis. MEDLINE Network

Technical Bulletin, irregular, gratis. Occasional Bibliography, irregular, gratis.

Pacific Affairs Current Awareness Bulletin, irregular, gratis.

Organisation of the Library

A ppendix 8:

Director-General

Secretariat

----------------------------- -— · London

•Washington

Reference Division National Lending Service — Newspaper and Microcopy — Loan and Copy Service

Australian Studies Branch Australian Reference — Reference — Pictorial — Manuscripts Music Sound Recordings Maps Films — Lending Collection — Archive Collection

R eference Services Branch Area Studies — Orientalia — South and South-East Asia Rare Books Handicapped User Services — Social Sciences and Humanities Reference — Sci.-Tech. Reference

Science and Technology Branch Computer Search Services — Social Sciences Computer Services — Sci.-Tech. Computer Services Life Sciences Network — Biological Sciences — Health Sciences

Technical Services Division Bibliographical Services Branch Selection, Acquisition and Serials — Selection and Search — Acquisitions — Serials Cataloguing — General Cataloguing — Australian Cataloguing Bibliography — Subject Bibliography Conservation Laboratory Publications *

Canberra Public Library Service — Central Services — Branch Libraries — Woden Town Centre Library

Coordination and Management Division Internal Audit Management Projects

Special Projects — Special Task Force Team Administrative Services — Personnel and Recruitment — Training and Personnel Development — Finance and Accounts

Computer Services Operations and Technical Services — Operations — Software — Data Base Administration — Communications Applications — Applications Analysis — Applications Programming

Appendix 9:

Employment

Table 44: Full-time staff — by employment category, at 30 June 1981. Table 45: Total staff — by work area, at 30 June 1981.

Full-time staff — by employment category, at 30 June 1981

Table 44:

NLA CPLS Total

No. Per No. Per No. Per

Librarians 143

Cent 25 11

Cent 14 154

Cent 23

Library Officers 55 9 16 20 71 11

Clerical/Adm inistrative 88 15 2 2 90 11

Clerical A ssistants and Support Staff 300 51 52 64 352 55

Total 586 81 667

Table 45:

Total staff — by work area, at 30 June 1981 Full-Time Part-Time

Reference Division 204 11

Technical Services Division 230 5

Coordination and Management Division 141 38

Secretariat 11 —

CPLS 81 42

Total 667 96

Appendix 10

Advisory committees

Advisory Committee in the Humanities

Chairman Rev. Father B. J. Fleming (National Library Council)

Members Miss J. A. Baskin (National Library) Mr H. Bryan (National

Library Council) Professor R. D. Coveil (University of New South Wales)

Senator G. S. Davidson (National Library Council) Mr R. F. Doust (AACOBS) Professor J. P. Hardy

(Australian Academy of the Humanities)

Mr K. A. R. Horn (State Librarians’ Council) Mr K. B. Myer (National Library Council) Dr C. W. Semmler Mr W. D. Thorn (National

Library) Professor J. P. Whyte (Library Association of Australia) Dr 0. Wykes (University of Melbourne)

Advisory Committee in the Social Sciences

Chairman The Hon. A. (. Forbes (National Library Council)

Members Mr D. H. Borchardt (AACOBS) Professor W. D. Borrie

(Academy of the Social Sciences in Australia) Mr M. Bourke (Australian Heritage Commission)

Mr H. Bryan (National Library Council) Mr J. P. Burnett (Department of Education)

Mr A. S. Colliver (Department of Social Security) Senator G. S. Davidson

(National Library Council) Mr E. Flowers (Library Association of Australia)

Mr E. K. Foreman (Australian Bureau of Statistics) Dr D. Ironmonger

(Australian National Commission for UNESCO) Mr T. W. Lawton

(Department of the Parliamentary Library) Professor H. Mayer (University of Sydney)

Mr K. B. Myer (National Library Council) Mr S. L. Ryan (State Librarians’ Council) Mr W. D. Thorn (National

Library)

National Advisory Committee on Library Services for People with Disabilities

78

Chairman Senator G. S. Davidson (National Library Council)

Members Mr H. Bryan (National Library Council) Mr W. C. Byrne (Royal Blind Society of N.S.W.) Mrs M. Fialides (Royal Victorian Institute for the Blind) Mr J. Finn

Ms E. Hall Mr F. T. Hill (Voluntary Health Insurance Assoc, of Australia) Mr K. A. R. Horn (State Library of Victoria) Mr K. B. Myer (National Library Council)

Mrs N. Rigby (vice Mrs Stern for 1981) Mr D. E. Schauder (Prahran College of Advanced Education) Mrs M. Stern (Slow Learning Children's Group of W.A.) Mr W. D. Thorn (National

Library) Miss A. Wilson (Royal N.S.W. Institute for Deaf and Blind Children)

Secretary Mr C. Law (National Library)

Advisory Committee in Science and Technology

Chairman Mr V. D. Burgmann (National Library Council)

Members Mr H. Bryan (National Library Council)

Mr J. A. Clark (Australian Industrial Research and Development Incentives Board) Senator G. S. Davidson (National Library Council) Mr P. H. Dawe (AACOBS) Mr R. F. Doust (State Librarians’ Council) Professor L. A. Endersbee (The Institution of Engineers. Australia) Dr P. J. Hagan (Department of Science and Technology) Mr P. J. Judge (CSIRO) Dr D. J. McAuliffe (National Library Council)

Mr K. B. Myer (National Library Council) Dr A. L. G. Rees (Australian Academy of Science) Dr G. A. Sklovsky (Trans Knowledge Associates Pty Ltd) Dr D. De Souza

(Department of Health) Mr J. L. Ward (Library Association of Australia) Mr L. G. Wilson (Australian National Commission for UNESCO) Mr B. Yates (National Library) Mr P. J. Judge (CSIRO)

Advisory Committee for Co-operation with State and Public Libraries

Chairman Senator G. S. Davidson (National Library Council)

Members Mr J. P. Binnion (Library Mr W. L. Brown (Library Association of Australia, Association of Australia) Public Libraries Section)

Communications Systems Working Group

Canberra Public Library Service Advisory Committee

Mr H. Bryan (National Library Council) The Hon. Mr Justice R. Else- Mitchell (National Library Council) The Hon. A. J. Forbes

(National Library Council) Mr K. A. R. Horn (State Librarians’ Council) Mr A. R. Horton (AACOBS)

Dr D. F. McMichael (National Library Council) Mr E. Miller (Library Association of Australia, Public Libraries Section) Mr K. B. Myer (National

Library Council) Mr W. D. Thorn (National Library)

Chairman Mr H. Bryan (National Library Council)

Members Mr W. L. Brown (State Librarians’ Council) Mr P. de Chazal (Australian Computer Society) Mr G. Clark (National

Library) Senator G. S. Davidson (National Library Council) Mr H. W. Groenewegen (CAVAL) Mr K. W. Heydon (Public

Service Board) Mr B. Hoff (National Library) Mr M. Kaldor (OTC Australia)] Mr K. B. Myer (National Library Council)

Dr E. M. Palandri (CSIRO) Ms D. Peake (CLANN, N.S.W. Institute of T echnology) Mr W. D. Richardson

(AACOBS) Ms E. Roberts (N.S.W. Office for Library Co­ Operation) Mrs D. Schmidmaier

(Library Association of Australia) Mr M. Simms Mr I. D. J. Wilson

(Microfilm Association of Australia) Mr B. Yates (National Library)

Chairman The Hon. Mr Justice R. Else-Mitchell (National Library Council)

Members Mrs B. Μ. E. Cains Mr J. Clements Mrs N. Cooper

Mr K. R. Doyle Mr R. Driver Mr M. Maloney

Mrs J. Marsh Mr D. M. Purnell Mrs H. Trotter Dr C. L. Watson Mr B. Yates (National

Library representative)

Secretary Mr D. Barron (National Library)

With the transfer of administrative responsibility for the Canberra Public Library Service to the Department of the Capital Territory on 1 July 1981, this Committee will report to the Department of the Capital Territory.

Bibliographic Chairman Standards Miss E. Roberts (Office for Library Co-operation) Committee Members

Ms L. Allen (University of Western Australia) Ms J. Fullerton (National Library) Ms E. Hall (State Library of New South Wales) Mr J. McKinlay (La Trobe University) Miss D. Parker (University

of Melbourne)

Secretary Dr W. Cathro (National Library)

This committee reviews the development of standards for cataloguing and the development and expansion of subject headings and advises on aspects of the Library’s bibliographical products.

Life Sciences Chairman Consultative Mr W. D. Thorn (National Library) Committee Members

Ms E. Aldag (University of Ms S. Henderson (National Adelaide) Library)

Ms E. Arden (University of Mr P. Hodgson (National Queensland) Library)

Ms A. Batt (University of Ms L. Kelly (King Edward Tasmania) Hospital)

Mr J. Blank (Department of Ms R. McKeown (Royal Health) Canberra Hospital)

Mr H. Bryan (National Ms A. McLean (Austin Library Council) Hospital)

Mr G. Burt (Department of Mr M. Middleton Health) (University of N.S.W.)

Mr I. Carcary (Department Mr N. Morrison (National of Health) Library)

Mr C. Colquhoun (National Ms P. Nakouz (Health Health & Medical Research Commission of Victoria) Council) Mr M. Newman

Mr M. Evans (Australian (Department of Health) National University) Mr C. Rafferty (University Ms B. Cow (N.S.W. of Sydney)

Institute of Technology) Ms S. Russell (Monash Ms A. Harrison (University University) of Melbourne) Ms M. Trask (Department

Ms B. Heagney (Australian of Health) Medical Association Mr A. Whitfield Library) (Department of Health)

Ms ti. Hender (Flinders Mr H. Zwillenberg Medical Centre) Secretary (National Library) Mr B. Carr and Ms B. Lee (National Library)

Consultant

The Life Sciences Consultative Committee, a committee of State representatives of Australian MEDLINE network centres, the National Library and the Commonwealth

Department of Health, meets twice each year to review network developments and to make recommendations on future developments and new services.

Mr Arthur Robinson. Design Consultant

A p p e n d i x 11:

Senior staff

Director-General H. Bryan, M.A., F.L.A.A.,

Reference Assistant Director-General

F.S.S.A.

W. D. Thorn, B.Comm.,

Division A.L.A.A.

National Lending Principal Librarian, Miss E. Stone, B.A., Service National Lending Service A.L.A.A.

Chief Librarian, Reading B. Singh. B.A., Dip.Ed., Rooms and Stack Service Dip.Lib. Chief Librarian, Loan & (Vacant)

Australian Studies

Copy Service

Director, Australian Studies Miss C. Santamaria, B.A., Principal Librarian, (Vacant)

Australian Studies Chief Librarian, Australian I. Kepars, B.A. Reference Chief Librarian, Pictorial Miss E. B. Perry, B.A., Collection and Services Dip.Ed., Dip.Lib. Chief Librarian, J. R. Thompson, M.A.,

Manuscripts Collection and Dip.Lib., A.L.A.A. Services Chief Librarian, Music Mrs P. Neidorf, B.Mus., Collection and Services Dip.Lib. Chief Archivist, Sound P. Burgis, W.D.A., Recording Collection and Dip.Sc.(A.I.R.S.) Services Curator, Maps Mrs D. F. Prescott, B.A.,

Director, Films

A.L.A.A. R. Edmondson, B.A.,

Reference Services Director, Reference

Dip.Lib.

Ms J. Kenny, B.A., M.Lib.,

Services A.L.A.A.

Principal Librarian, Area Mrs P. Haldane, B.A., Studies (Asian Studies). A.L.A.A.

Chief Librarian, Orientalia S. W. Wang. M.A..

Chief Librarian, South and A.L.A.A., A.L.A. Mrs I. Soegito, M.A.,

South East Asia Dip.Lib.

Chief Librarian, Rare Books Mrs M. Clark, B.A., Dip.Lib.

Chief Librarian, Services to C. Law, B.A.(Hons.), the Handicapped A.L.A.A.

Principal Librarian, User Services R. Swindley. B.A. Chief Librarian, Social G. Stipnieks, B.A., Dip.Lib.,

Sciences and Humanities Reference A.L.A.A.

Chief Librarian, Sci.-Tech. C. A. Edvi-Illes. M.Sc., Reference Ph.D., Dip.Lib., A.L.A.A.

Science and Director, Science and (Vacant)

Technology Technology

Principal Librarian, R. Boot, B.A.. Dip.Lib., Computer Search Services A.L.A.A. Chief Librarian, Social Ms S. Duffield, B.A.. Science Computer Services Dip.Lib., A.L.A.A.

Chief Librarian, Sci.-Tech. A. J. MacKenzie, B.Sc., Computer Services Dip.Lib.

Principal Librarian, Life P. R. Hodgson, B.A.(Hons.), Sciences Network Dip.Lib.

Chief Librarian, Biological N. H. Morrison, Sciences B.Sc.(Hons.), Dip.Lib.

Chief Librarian, Health Mrs S. Henderson, B.Sc., Services Dip.Lib.

Technical Services Division Assistant Director-General B. Yates, B.Sc., F.I.Inst.Sc.

Bibliographical Director, Bibliographical Miss J. A. D. Baskin, B.A., Services Services A.L.A.A.

Principal Librarian, Miss M. Sexton. B.A., Selection, Acquisition and Serials A.L.A.A.

Chief Librarian, Selection R. T. Stone, B.A..Dip.Lib.. and Search A.L.A.A.

Chief Librarian, Ms B. Wilcox, B.A.,

Acquisitions A.L.A.A.

Chief Librarian, Serials Mrs P. Dunlop, B.A.(Lib.) Principal Librarian, Miss J. Fullerton, B.A., Cataloguing Dip.Lib.

Chief Librarian, General P. R. Haddad, B.A.(Hons.), Cataloguing Dip.Lib., A.L.A.A.

Chief Librarian, Australian I. Royal. B.A., Dip.Lib., Cataloguing Th.L.

Principal Librarian, Miss M. Baggott, B.A.. Bibliography Dip.Admin., A.L.A.A.

Chief Librarian, Subject Bibliography G., Still. B.A.. Dip.Lib. Chief Conservator I. Cook. B.Ap.Sc.

Director. Publications A. T. Bolton, B.A. Canberra Public Librarian D. Barron, B.A., Dip.Lib. Chief Librarians Ms E. Anderson, B.Sc.,

Dip.Lib., A.L.A.A. Miss J. Cronin, B.A.. Dip.N 7 L.A.. A.N.Z.L.A.

Coordination and Assistant Director-General

Ms E. P. Bottomley, B.A.. A.L.A.A.

G. E. Clark, M.I.A.A.

Management Chief Internal Auditor R. Murphy, A.A.S.A. Division Senior Inspector, D. Waghorn

Management Projects Inspectors J. G. Daly. B.A. (Admin.)

Principal Librarian, Special

B. Kearsley J. Little A. L. Ketley, B.A., A.L.A.A.

Projects Chief Librarian, Special Ms J. M. Clark, B.A., Task Force Dip.Lib., A.L.A.A.

Administrative Officer N. G. Hughes Inspector, Personnel F. N. Cross

Inspector, Training Ms P. Doyle, B.A., Dip.Ed. Senior Photographer H. Brusse

Computer Services Director, Computer B. Hoff, B.A.(Comp.), Services M.A.C.S.

Principal Systems Officers C. Hannan, B.A.

Chief Systems Officers

Ms L. H. Murray, B.Sc. K. Webb, B.A.. M.A.C.S. Ms S. MacFee, B.Sc.

Chief Systems Librarians

D. E. Bird R. Rich, B.A.(Comp.) D. Gates, M.A.C.S., A.A.I.M. J. Small, B.A.(Hons.), M.A.C.S. H. R. Tipson, Dip.Bus. Stud.(E.D.P.), M.A.C.S. W. S. Cathro, B.Sc.(Hons.),

Senior Project Officer

Ph.D., Dip.Lib., A.L.A.A. A. Green, B.A., Dip.Lib., A.L.A.A. R. Llewellyn. B.A. J. Gillam, B.A.(Admin.)

Secretariat Principal Librarian, E. R. Vellacott, B.A..

Secretariat A.L.A.A.

Chief Librarian, Secretariat Miss A. Μ. B. Edwards,

Liaison Librarian, Europe

B.A., Dip.Ed.. Dip.Lib., A.L.A.A. Ms D. Killen, B.A., Dip.Lib..

Liaison Librarian, North A.L.A.A. Ms J. McQueen, B.A.,

America Dip.Ed., Dip.Lib.. A.L.A.A.

Secretary to Council and Ms R. Missingham, B.Sc.. Advisory Committees Dip.Lib.. A.L.A.A.

Public Information Officer (seconded from the Australian Information

Service) Secretary to AACOBS

I. Healy

Mrs Μ. M. Newman, B.Sc. Dip.Ed., Dip.Lib., A.L.A.A.

Appendix 12

Publications and papers of members of staff

Baskin, J. NLA delegation’s visit to China. In Australian Academic and Research Libraries. 12 March 1981: 35-40

Baskin, J. and Williams, S. The National Library Contribution to Regional Resource Development. In LAA-NZLA Conference Proceedings. Christchurch, New Zealand, January 19-23, 1981. Sydney: Library Association of Australia, 1981: 321-336

Bolton, A. T. Review of Glaister’s Glossary of the Book by Geoffrey Ashall Glaister. In Bibliographical Society of Australia and New Zealand Bulletin, 5 (1) (1981)

Bothwick, R. M. Ayuthaya: a re-examination. In South East Asian Review. (Gaya, India) 1 (1), August 1976: 59-75

Appreciation of a personality: His Majesty King Chulalongkorn of Thailand. In South East Asian Review. (Gaya, India) 1 (2), February 1977: 139-158

The Thai Collection of the National Library of Australia. In Southeast Asia Research Materials Group Newsletter. 18 May 1976: 50-53 Bryan, H. Australian libraries move out to meet their neighbours. In COMLA Newsletter. 32:1-2

The development of University libraries in Australia and New Zealand. In University Library History: an international review, ed. by J. Thompson. London: Bingley: 287-314

Rationalisation and cooperation in collection development in Australia. In Interlending in the 80’s: Proceedings of a National Conference. Brisbane; LAA, Queensland Branch, University and College Libraries Section: 77-91

Some recent developments in library and information services in Australia. In LAA-NZLA Conference Proceedings. Christchurch 1981: 505-11

Cathro, W. S. The WLN Authority Control System. In Cataloguing Australia, 7 (3) July-Sept 1980: 79-82

Developments in the AUSMARC format and in the distribution of MARC records in Australia. In Cataloguing Australia, 7 (4) Oct-Dec 1980: 56-66

Gillam,}. A. Infosat Video Service. In Medio Information Australia, 19, February 1981: 64-66

New directions in video communications. In Media Information Australia, 19, February 1981: 61-63

Haddad, P. AACR2 and its implementation in the National Library of Australia. In Cataloguing Australia, 7 (4) Oct-Dec 1980: 46-55

Lyall, J. Various approaches to the conservation and restoration of Aboriginal artifacts made from bark. In ICCM bulletin, 6 (12). June 1980: 20-32

Neidorf, P. Problems of training Sound Archivists. Paper presented at the IASA Conference, Cambridge, 1980. In Phonographic Bulletin. 28, November 1980: 16-18

Report on IAML/IASA Congress, Salzburg, 1979. In Continuo, 9, 1979-80: 14-19

Report on IAML/IASA Congress, Cambridge, 1980. In Continuo. 10, 1981: 7-9

Perry, B. Review of Cataloguers Manual for the Visual Arts. In Australian Library Journal, 30 (2). May 1981: 63

Prescott. D. F. AACR2 and Map Cataloguing in Australia. In Cataloguing Australia, 6 (3), July-September 1980: 58-64

Cooperation at home and abroad: Presidential address delivered to the 8th Annual Conference of the Australian Map Curators Circle. In Globe. 13, 1980: 10-12

Maps for everyone: Presidential address delivered to the 9th Annual Conference of the Australian Map Curators Circle. In Globe. 15, 1980: 5-8

Map Collections and Map Librarianship in Australia. In Library Trends. 29 (3), Winter 1981: 547-562

Response and requirements to J. Wells’ paper on Bibliographic Control of Maps. In Bibliographic Services to the Nation: the next decade: Proceedings of a Conference held in Sydney, 26-27 August 1980. Canberra; National Library of Australia. 1981: 109-111

Soegito, I. (ed) Southeast Asia Research Materials Group Newsletter. Three times a year

Swindley, R. Review of First National Workshop on Librarianship for Handicapped Users: Proceedings. In Incite, 5 June 1980: 8

Thompson, J. R. E. Morris Miller and the writing of Libraries and Education. In Australian Library Journal. 29 [3], August 1980: 138-144

Australian literary manuscripts and libraries: some reflections based on collection building in the National Library of Australia. In Archives and Manuscripts. 8 (2), December 1980: 24-32

Wang, S. W. ‘The Constitution of the Chinese Society of Library Science’ translated from Chinese and published in G. Chandler’s 'The Chinese Library System.’ In International Library Review, 12 (4), October 1980: 394-397

Romanization for the Chinese Language. In Journal of Chinese Teaching and Studies, 3, June 1981: 24-28

Chinese Periodicals and Newspapers. In East Asian Librarians Group of Australia Newsletter. 5, June 1981: 1­ 6

Yates, B. Facsimile: a tool for libraries. In Incite. 5 June 1981.

Papers presented Baskin, J. at conferences The Control of National Bibliography South East Asia, and seminars. Paper presented at IFLA Conference, Manila, August 1980

The Acquisition of Government Documents by the National Library of Australia. Paper presented at IFLA Conference, Manila, August 1980

Boot, R. Retrieving information from serials. Paper presented at University and College Libraries Section, Library Association of Australia Workshop on Serials, Canberra, October 1980

Bryan, H. Document delivery — the Australian Connection. Paper presented to the Fifth Conference of the Congress of Southeast Asian librarians, Kuala Lumpur, May 1981

The Future of the Australian Bibliographic Network. Paper presented to Seminar on ABN, Sydney, September 1980

Libraries, data banks and information transfer. Paper presented to ANZAAS Symposium on National Information Policy, Brisbane, May 1981

The National Library and the Nation’s libraries. Paper presented to Australian Institute of Public

Administration, ACT Group, Canberra, April 1981

Why a National Library? Paper presented to Newcastle Regional Group of the Library Association of Australia, Newcastle, June 1981

Burgis, P. Oral History is a waste of time. Address to the Annual General Meeting of the Oral History Association of Australia (ACT Branch), Canberra, April 1980

History of the Performing Arts in Australia. Address to the Senior Citizens of the Jewish Community (ACT), Canberra, February 1981

Chairman’s Address to the 2nd Annual Conference of the Australian Branch, International Association of Sound Archives, Canberra, May 1981

Library activities. Address to the Prompter’s Club, Sydney, September 1981

Cook. I. Current work in photographic conservation: Conservation Laboratory, National Library of Australia. Working papers on Photography, Australian Photography

Conference, Melbourne, September 19-21 1980

Dunlop, P. Impact of AACR2 on serial cataloguing in the National Library. Paper presented at National Cataloguing Seminar — Cataloguing in the 1980’s, Melbourne, August

1980

Cataloguing serials with AACR2. Paper presented at the University and College Libraries Section, Library Association of Australia, Workshop on serials, Canberra,

October 1980

Fullerton, J. Implementation of AACR2. Paper presented at a State of the Cataloguing Art 1981 Workshop held in conjunction with the LAA-NZLA Conference, Christchurch, New Zealand, January 1981

Haddad, P. Implementing AACR2 at the National Library. Paper presented at a Seminar on AACR2 organized by the LAA Cataloguers’ Section, ACT Group, Canberra, July 1981

Kenny, J. The National Library of Australia and Public Education Services. Paper presented at the Conference on Museums Education and the Public, Museums Association of

Australia, ACT Branch, Canberra, April 1981

Law, C. Resource sharing: implications of the National Union Catalogue of Library Materials for the Handicapped.

Paper presented at the Second National Seminar on Library Services for the Handicapped, Canberra, May 1981

Missingham, R. Australian Government publications — problems of acquisition. Paper presented at AACOBS Regional Sub­ Committee on Government Publications Seminar, Melbourne, February 1981

Neidorf, P, IAMLANZ Annual Report. Paper presented to IAML/IASA Congress, Cambridge, August 1980

Preserving our Musical Heritage. Paper presented to IAMLANZ Seminar, Christchurch, January 1981

The role of the National Library in assisting the research efforts of Musicologists. Paper presented to the 51st ANZAAS Congress, May 1981

Prescott, D. F. Activities of Geography and Map Libraries Sections in Special Libraries Associations: the Map Curators Circle. Address to IFLA 40th General Conference, Manila, August 1980

Maps for Reference. Address to the Australian Map Curators Circle Seminar, Melbourne. October 1980

AACR2 and Maps. Paper presented at the Library Association of Australia. Cataloguers Section Seminar, Canberra, August 1980

Royal, I. Bibliographic Control of Australian Government Publications — prepared response. Paper presented at Conference on Bibliographical Services to the Nation: the next decade, Sydney, August 1980

Bibliographic Control of Government Publications in Australia: a paper for discussion. Paper presented to AACOBS Regional Sub-Committee on Government Publications Seminar, Melbourne. February 1981

Santamaria, C. The Australian Joint Copying Project. Paper presented to the Society of Australian Archivists, NSW Branch, Sydney, December 1980

Still, G. The National Library role: ABN and NUCOM. Paper presented at Lifeblood of the Specials: union catalogues and interlibrary loans Seminar, ACT Group, Special Libraries Section, LAA, Canberra, March, 1981

Cataloguing for NUCOM, SALSSAH and NAL. Paper presented at Serials Cataloguing in the 1980’s Seminar, LAA Cataloguers Section, ACT Group, Canberra, July 1980

Stone, E. Document backup. Paper presented at Seminar on Resource-sharing, a necessity for the 80’s at LAA-NZLA Conference, Christchurch, New Zealand, January 1981

Copyright Amendment Act 1980: provisions of the Act affecting libraries. Paper presented at LAA, ACT Branch, Copyright Workshop, Canberra, June 1981

Interlibrary Loan and the ABN System. Paper presented at Lifeblood of the Specials: union catalogues and interlibrary loans Seminar, ACT Group, Special Libraries Section, LAA, Canberra, March 1981

Stone, R. American studies in the National Library of Australia. Paper presented at the Ninth Conference of Australian and New Zealand American Studies Association, Sydney,

August 1980

Thompson, J. R. Australian literary manuscripts and libraries. Paper presented to the 3rd Conference of the Association for the Study of Australian Literature, Brisbane, August 1980

Oral history: a survey of theory and practice. Paper presented at the Graduate School of Librarianship, Monash University, Melbourne, September 1980

Oral history in the National Library of Australia. Paper presented to the Annual General Meeting of the Oral History Association of Australia, NSW Branch, Sydney, October 1980

Trash or treasure: the value of ephemera in private collections. Paper presented to the 3rd Biennial Conference of the Australian Society of Archivists, Melbourne, May 1981

Thorn, W. D. Rationalising Library Resources on Africa — resources available in the National Library for African studies. Paper presented to the African Studies of Australia and

the Pacific Conference. La Trobe University, Melbourne, August, 1980

Rationalization and cooperation in building law collections. Paper presented to Sharing — something for everyone, Workshop, LAA-NZLA Conference, Christ­ church New Zealand, January 1981

The National Library of Australia's South Pacific Collection and its policy in regard to legal materials generally. Paper presented to International Association of Law Libraries, 8th IALL Course on Law Librarianship,

Sydney and Canberra, May 1981

The Australian Scene: Achievements and Progress since 1978. Paper presented to 2nd National Seminar on Library Services for the Handicapped. Canberra, May 1981

Vellacott, E. R. The role of the National Library of Australia in Australian library research. Paper presented to Library Association of Australia Conference on Research in Librarianship, Sydney, May 1981 Wang, S. W.

‘Ao-ta-li-ya t’u-shu mu-lu yu hsin-hsi fu-wu hsi-t’ung' (Australian bibliographic and information networks). Paper presented to the 1980 Library Development

Seminar, Taipei, December 1980

Recent Developments of Library and Information Services in China. Paper presented to East Asian Librarians’ Group of Australia Seminar, Griffith University, Queensland, August 1980

Yates, B. What is happening in Science: the information needs of the Student. Paper presented to Australian Science Teachers Association Conference, September 1980

Information: a key to your future. Paper presented at International Council of Societies on Industrial Design Second Asian Regional Meeting, Canberra, October 1980

Exhibitions held at the Library

A p p e n d i x 13:

Exhibitions

Aspects of Australian History: Voyages, explorations and the creation of Canberra in books, photographs and paintings, 1 July 1980 — 30 June 1981.

Augustus Earle: Travel artist: 45 Earle oils and

watercolours from the Library’s pictorial collection, 30 September — 2 November 1980 and 16 December 1980 — 1 February 1981.

Australian Cinema 1896-1956: History of the nation’s film industry depicted in stills and posters, 6-30 November 1980.

Australian Prime Ministers: A photographic gallery, 1 July 1980 — 30 June 1981.

Australian Theatre Retrospective: Photographs, programs, costume and set designs, play scripts, music scores and other memorabilia tracing the development of theatre in Australia from the arrival of J. C. Williamson, 3-28 November 1980.

Eighteenth Century Studies: Three small displays of books on the occasion of the Fifth David Nichol Smith Memorial Seminar in Eighteenth Century Studies, 24-29 August 1980.

Federation Australia: 81 fascinating photographs by Charles Kerry, the man who introduced the panoramic camera to Australia, 17-30 June 1981.

First public showing of Donald Friend’s illustrated manuscript of “Birds of the Magic Mountain” associated with Australian Writing Turns to Asia Seminar. Display also includes Friend’s “Bumbooziana”, 1-2 November 1980.

France of Yesterday and Today Through the Book: An exhibition of material by the French Embassy, 2-14 December 1980.

Gundagai Album: Glass-negative photographs of the Tuckerbox town in its Huckleberry Finn-type days, 1-13 August 1980.

M aterial loaned

The Last Voyage of Ferdinand Magellan: A selection of maps, paintings and books, including rare books, 16-29 March 1981.

Mumbulla: Spiritual Contact: A photographic tour of a mountain sacred to Aborigines, 4 March — 30 June 1981.

National Library Services: An introduction to the Library, 1 July 1980 — 31 May 1981.

New Zealand Books: 65 entries from the James Wattie 1980 Book of the Year competition, including the prizewinners, 2-28 June 1981.

New Zealand Paintings: Tattooed faces and Maori ceremonies, paintings from the Rex Nan Kivell collection, 1 July 1980 — 30 June 1981.

Nicholas John Caire: Photographs, mainly of Victorian forest scenes circa 1900, an exhibition from the Art Gallery of New South Wales, 3 February — 1 March 1981.

Photography by Frank Hurley: From Antarctica, Papua New Guinea and World War I, 1-13 August 1980.

Tangata: New Zealand Maori Carving: A touring exhibition of large colour photographs, 14 August — 4 September 1980.

Vietnamese Books, 4-28 September 1980.

What Did You Eat For Breakfast?: An exhibition dealing with food from medieval times to the present, 26-30 June 1981.

William Hardy Wilson, 1881-1955: Drawings of colonial architecture and Chinese temples and gardens, 16 April — 16 June 1981.

Australian Women Photographers Travelling Exhibition: Organised by the Australian Gallery Directors Council. March 1981.

Eastern European Studies: Australian National University Library exhibition including National Library books from various countries of Eastern Europe, May 1981.

Government House, Yarralumla, Permanent Exhibit: Including 7 oil portraits from the collection, July 1980 — June 1981.

High Court. Permanent Exhibition: including 2 oil portraits from the collection, July 1980 — June 1981.

The Lodge, Permanent Exhibition: including emu eggs and objects from the collection, July 1980 — June 1981.

Norman Lindsay Illustrations Exhibition: Organised by the National Trust, including 3 pen and pencil drawings, 1 oil painting and 2 photographs from the collection, February 1981.

The Rocks, Sydney Exhibition: Organised by the National Trust, including 2 photographs and 1 oil painting from the collection, S. H. Ervin Gallery, February — March 1981.

South Australia — Art Gallery Centenary Exhibition: including a pencil and wash drawing by George Angas, April — June 1981.

Strutt Exhibition: A travelling exhibition including 3 oil paintings and 9 watercolour paintings and drawings from the collection, organised by the Australian Gallery Directors Council, February — June 1981.

University of New South Wales School of Drama Exhibition: 19 volumes of French plays from the Rare Books Collection, February 1981.

William Hardy Wilson Exhibition: Organised by the National Trust, held at S. H. Ervin Gallery, Observatory Hill, Sydney, January — February 1981.

Major international conferences and seminars attended by

staff

A ppendix 14

African Studies of Australia and the Pacific Conference, Mebourne, 22-4 August.

American Library Association, Annual Meeting, San Francisco, 26 June — 2 July (attended by Liaison Officer, North America).

Anglo American Cataloguing Committee for Cartographic Materials Meeting, Washington, D.C., 27 April — 1 May (attended by Liaison Officer, North America).

ANZAAS Symposium on National Information Policy, Brisbane, 11-12 May.

Association of Bibliographic Agencies of Britain, Australia, Canada and the United States, Canberra, 25-7 August.

Australian and New Zealand American Studies Association Ninth Conference, Sydney, 22-4 August.

Conference of Directors of National Libraries, Manila, 20 August.

Conference on Distance Education in Librarianship convened by the National Library of Singapore, Singapore, 7-22 August.

Fifth Congress of South-East Asian Librarians. Kuala Lumpur, 24-30 May.

Fifth David Nichol Smith Memorial Seminar in Eighteenth Century Studies, Canberra, 25-9 August.

First Annual Preservation of Library Materials Conference, Philadelphia, 13-14 May (attended by Liaison Officer. North America).

Fourth International Online Information Meeting, London, 9­ 11 December (attended dy Liaison Officer, Europe).

Government’s role in the information transfer chain. Association of Information and Dissemination Centres, New Orleans, 29-31 March (attended by Liaison Officer, North America).

High Level Conference on Information, Computers and Communication Policies in the 1980’s, OECD/ICCP, Paris, 6-8 October (attended by Liaison Officer. Europe).

International Association of Music Libraries 12th Congress, Cambridge, 3-8 August.

International Association of Law Librarians, 8th Course on Law Librarianship, Sydney and Canberra, 10-15 May.

International Copyright Law and Practice, London, 7-8 May (attended by Liaison Officer, Europe).

International Federation of Film Archives, Rapallo, Italy, 4-9 May.

International Federation of Library Associations and Institutions, Manila, 18-23 August.

International Serials Data System Governing Board Meeting, Paris, 28-9 April.

International Symposium on the Future of Union Catalogues, University of Toronto, 21-2 May (attended by Liaison Officer, North America).

International Trade Book Fair, Melbourne, 23-6 March.

International Videotex Conference, Toronto, 20-2 May (attended by Liaison Officer, North America).

LAA-NZLA Conference, Christchurch, 19-23 January.

Library Association of Singapore/PPM Joint Cataloguing Seminar on AACR2, Singapore, 8-10 December.

National Federation of Abstracting and Information Services, Indexing in Perspective: Traditional to Computerised Retrieval Systems, Atlanta, 10-12 June (attended by Liaison Officer, North America).

Nationwide Provision and Use of Information, ASLIB/Institute for Information Scientists/Library Association Joint Conference, Sheffield, 15-19 September (attended by Liaison Officer, Europe).

1980 Library Development Seminar, Taiwan, 1-7 December.

Scientific Information Problems in Research Conference, New Hampshire, 14-18 July (attended by Liaison Officer, North America).

26th Seminar on the Acquisition of Latin American Library Materials, New Orleans, 1-4 April (attended by Liaison Officer, North America).

Representation of the Library by Council members and staff

A ppendix 15

Anglo-American Cataloguing Committee for Cartographic Materials

Australian Advisory Council on Bibliographical Services — A.C.T. Regional Committee — Australian Committee on Cataloguing — Council — Standing Committee — Task Force on the UNESCO Conventions on the Exchange of Publications — Working Party on Bibliography — Working Party on IKNFORMATION Resources — Working Party on Research and Development — Working Party on Systems and Communications

A.C.T. Working Party on Bibliography for Australia 1788­ 1988: A bicentennial history.

AGPS — AACOBS Liaison Committee

Australia and New Zealand Early Imprints Project Committee

Australian National Commission for UNESCO

Australian National Commission for UNESCO — Committee on Communications

Australian National Copyright Information Centre

Australian Public Service Telecom Users Group

Canberra College of Technical and Further Education Library Studies Consultative Committee

Committee on Taxation Incentives for the Arts

DOMSAT: National Consultative Committee for Library and Information Services

East Asian Librarians' Group Magellan Society

National Book Council Governing Council

National Committee for Scientific Information (Academy of Science) Public Learning Right Committee

South-East Asia Research Materials Group

Standards Association of Australia Committee MS/4/1 Microformats. Standards Association of Australia Committee MS/20 Computers and Information Processing

Standards Association of Australia Working Group on Microfilming of Newspapers Standing Committee on Recreation Subcommittee on

Information Services for Sport and Recreation

Standing Interdepartmental Committee on Rehabilitation

Technology Transfer Council

The Australian Joint Copying Project

A ppendix 16

The Australian Joint Copying Project originated in October 1945 when the Commonwealth National Library and the Public Library of New South Wales agreed jointly to microfilm material in the Public Record Office, London, relating to Australia. The genesis of the Project dates back to the early 1880s when the need to copy official records documenting Australian history in considerable detail was first recognised. Initial attempts at systematic copying of these official documents resulted in publications such as the Bonwick transcripts, Historical Records of New South Wales and Historical Records of Australia.

Many of the criticisms levelled at these early projects were countered by the introduction of the use of microfilm, which allowed the original documents to be copied in an unedited

form, with the original order retained and filming done comprehensively. Filming was commenced in 1948 and the Project was later extended to include manuscript material outside the Public Record Office and records relating to New Zealand, the Pacific, South-East Asia and Antarctica. Almost 6,000 reels of film of Public Record Office material and 1,400 reels of copying outside the Public Record Office have so far been produced by the Project.

Colonial Office Classes constitute the most substantial group of records filmed. These include despatches with enclosures and minutes, departmental registers and indexes, general material relating to the colonies as a whole and early volumes of Blue Books of statistics which were never published. Records of the Colonial Office and its successor the Dominions Office have now been filmed to 1950. Other departmental records filmed include ships' journals and admirals' reports from the Admiralty Classes and census records and papers relating to transportation from the Home Office. Selected records of the War Office, Foreign Office, Audit Office. Privy Council, Treasury and Board of Trade have also been microfilmed by the Project.

In the early 1950s the copying of collections outside the Public Record Office (now designated the Miscellaneous Series) began. The Miscellaneous Series is especially strong in the records of missionary societies, of trading and land

companies, and of learned societies and institutions. In addition, efforts have been made to include material held in private hands, especially that documenting the activities of individuals, from politicians and Governors to small farmers, emigrants and convicts. A feature of this series is pictorial matter such as rare maps and charts, sketches of

early colonial buildings, detailed illustrations of plant and bird life, and portraits of Aborigines, Maoris, and Pacific Islands people.

Since its inception the organisation of the Project has been the joint responsibility of its two principal partners. In an effort to counter rising costs a decision was recently taken to produce positive film locally. Financial support from the

State libraries has fluctuated over the years, the libraries being interested mainly in the filming of records relating to their own States. Currently the State Library of Victoria

shares the cost of all filming. Since 1973 the level of New Zealand participation in the Project has steadily increased culminating in an order earlier in 1981 from the New Zealand Archives for all outstanding Public Record Office

film relating to the establishment of settlement in New South Wales and New Zealand. The Public Archives of Canada is at present co-operating with the AJCP in the filming of

Colonial Office records relating to British emigration to Australia and Canada between the two world wars. The administration of this filming is being handled by the Project and will be conducted over a two-year period.

The filming of records is often the outcome of many years of searching, listing, ascertaining copyright conditions and obtaining clearances. The completion this year of the filming of the records of the United Society for the Propagation of

the Gospel is a notable example of this. Searching of the records began in 1971 and film finally reached partner institutions early in 1981. One hundred and thirty-five reels of microfilm were produced which will be combined with 115

reels filmed earlier by the Library of Congress to form a comprehensive collection of records providing basic material on the changing status of the colonial church, its relationship with the state, and the problems associated with government financial aid.

Recent increases of over 50 per cent in the costs of Public Record Office filming have led to a greater emphasis being placed on records held in private hands. However, further Admiralty, Foreign Office and Prison Commission'records

continue to have high priority. Miscellaneous copying planned for the immediate future includes papers of Australian interest amongst several collections at the British Library, such as those of Sir Joseph Banks, John

Clunies Ross, Jeremy Bentham and William Huskisson. Other record repositories accorded high priority for future filming are the Corporation of London Record Office and Lambeth Palace. ................

The Joint Copying Project has played an important role in the burgeoning of Australian historical scholarship The

principal achievement of the Project has been to make available in Australia a significant proportion of the records which constitute the nation’s administrative archive. The National Library, in recognition of its prime statutory responsibility to develop a national collection of Library material relating to Australia and the Australian people, has played a strong role in providing for its continuation.

Index

Accommodation 7, 8 Australian Advisory Council on Bibliographical Services (AACOBS) 17,

18

Australian Bibliographic Network (ABN) 12, 18 Australian Information Network (AUSINET) 13

Australian Joint Copying Project (AJCP) 20 Australian Libraries and Information Council

(ALIC) 17 Australian National Bibliography 4, 11 Bibliographical services 11,

12. 13 Canberra Public Library Service (CPLS) v, 16 Collection development 6, 7

Commonwealth Scientific and Industrial Research Organization (CSIRO) 18

Computer services 22 Conservation 5 Control of the collections 4 Coordination and

Management Division 9, 22 Film Archive 5, 14 Film Lending Collection 5,

14

Film screenings 14 Finance 10 International involvement 19, 20, 21

Liaison officers 19, 20 Library services for the handicapped 18, 19 Life Sciences Network 19,

20

Loans and Locations Service 14 Manuscripts Section 4 Map Section 5 Music Section 5 National activities 17, 18 National Lending Service

14, 15 National Library Council viii National Union Catalogue of

Monographs (NUCOM) 12 On-line cataloguing v, 4 Pictorial Section 4 Reference Division 9 Reference services 13 Regional co-operation

program 21 Review of Commonwealth Functions 8, 14, 19, 20 Selection Policy 6 Serials in Australian

Libraries (Social Sciences and Humanities) (SALSSAH) 12 Sound Recordings Section 5 South-East Asia and

Oceania vi Staff 9, 10 Task Force 12, 22 Technical Services Division

9

103