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Guide to the Notice Paper

A Notice Paper is issued each sitting day containing details of current business before the Senate. It works in conjunction with the Senate Order of Business (otherwise known as the Red) which sets out the daily routine of business to be followed as per standing order 57.

Standing orders are the rules or procedures set down by the Senate to govern the Senate an d its committees. The current version of The Senate: Standing Orders and other orders of the Senate is available on the Senate website at

www.aph.gov.au/About_Parliament/Senate/Powers_practice_n_procedures/standingorders

The publication of the Notice Paper is authorised by standing order 43(2).

Placement of business on the Notice Paper

The way business is placed on the Notice Paper is set down according to standing orders and is listed under one of the following four categories:

Matters of privilege which take precedence over all other business and are listed at the beginning of the Notice Paper when they arise. They consist of notices of motion which the President has determined warrant such precedence and any orders relating to adjourned debates on such motions.

Business of the Senate which has precedence over government and general business for the day on which it is listed. It includes disallowance motions, orders of the day for the presentation of committee reports, motions to refer matters to standing committees, motions for leave of absence for a senator and motions concerning the qualification of a senator.

Government business which is business initiated by a minister including the consideration of government legislation. It takes precedence over general business except for a period of 2½ hours each week set aside on Thursdays for general business.

General business which is all other business initiated by senators who are not ministers. It takes precedence over government business only as described above. ( See below for a breakdown of this section.)

Within each of the above categories you may find notices of motions and/or orders of the day:

Notices of motion are statements indicating that senators intend to move particular motions on the days indicated. They are entered on the Notice Paper in the order given and may be given jointly by two or more senators. Notices of motion are usually considered before orders of the day.

Orders of the day are items of business which the Senate has ordered to be considered on particular days, usually arising from adjourned debates on matters, including legislation, or requirements to present committee reports.

On days other than Thursdays, the Notice Paper records all business of the Senate and government business items, but includes only new items of general business from the previous sitting day. On Thursdays, to take account of General Business at 4.30 pm, a full listing of business relating to the consideration of government documents, committee reports and government responses to committee reports and Auditor-General’s reports is also published.

 

Sections of the Notice Paper

Other than the sections: Matters of Privilege, Business of the Senate and Government Business, the Notice Paper , may also contain the following:

Orders of the Day relating to Committee Reports and Government Responses and Auditor-General’s Reports

Adjourned debates on motions to consider or adopt committee reports and government responses. These orders may be considered for one hour on Thursdays at the conclusion of general business. New items appear on the following day’s Notice Paper . The section is printed in full on Thursdays.

This section can be found residing between Government Business and General Business on the Notice Paper .

General Business

Orders of the Day —Adjourned debates on motions initiated by private senators to take note of business other than a government document or a private senator’s bill as these have their own sections.

Orders of the day relating to Government Documents —Adjourned debates on motions to take note of government documents. Such orders arise from consideration of the government documents presented on a particular day and include consideration of any documents not reached on the day. They are also listed for consideration for up to one hour on Thursdays during the consideration of general business. New items appear in the following day’s Notice Paper . The section is printed in full on Thursdays.

Orders of the day relating to Private Senators’ Bills —Adjourned debates on motions to consider bills introduced by senators in a personal capacity. New items appear in the following day’s Notice Paper .

They can also be listed for consideration for up to 2 hours and 20 minutes on Thursday mornings (temporary order agreed to on 2 November 2010 upon adoption of recommendation in the Procedure Committee’s 4th report of 2010).

Business for Future Consideration

Lists any notice of motion or order of the day to be considered on a specific day in the future, for example, a committee report ordered to be presented on a specific date, or a notice of motion given for a day other than the next day of sitting.

Business, is listed under the date it is to dealt with in the chamber, starting with the next day of sitting. Any business to which a date cannot be allocated, for example, the tabling date may be a result of some other event occurring, will be placed at the end of the section.

Bills Referred to Committees

Lists all bills or provisions of bills currently being considered by Senate or joint committees, including details of: who referred, to which committee, when referred, variations to the reporting date, any interim reports presented and final reporting date.

Questions on Notice

Includes the text of new questions on notice, preceded by a listing of numbers of unanswered questions which have already appeared in full on the Notice Paper and a number range of unanswered questions which remain unanswered for more than 30 days.

 

Answers to Estimates Questions on Notice

Lists the dates set by standing committees for the answering of questions taken on notice during estimates hearings.

Orders of the Senate

An order of the Senate is a resolution agreed to by the Senate which is regarded as continuing in effect unless its terms indicate that it has a limited life, or is spent by the effluxion of time or the circumstances to which it applied no longer exist.

This section can include resolutions such as: new or amendments of standing orders which have not yet appeared in a current reprint, temporary orders of the Senate, the authorisation of committees to meet during the sitting of the Senate, and orders for production of documents.

Contingent Notices of Motion

These are statements of intention by senators that, contingent on a specified occurrence, they may move a motion, usually to suspend standing orders. They are grouped by subject.

Temporary Chairs of Committees

A daily list of all senators appointed to take the chair in the absence of the President or Deputy President.

Categories of Committees

Details in list form, categorised by type, all Senate and joint committees. Specific details of each committee appear in the section Committees.

Committees

An alphabetical listing of all Senate and joint committees, including their membership, current inquiries and reports presented on or since the previous sitting day i.e. presented out of sitting.

Senate Appointments to Statutory Authorities

A listing of the statutory authorities on which the Senate is represented and details of representation.

Ministerial Representation

A listing of Senate ministers and the portfolios they represent.

The ‘full’ Notice Paper

On the first day of the autumn and spring sittings a full Notice Paper is printed listing all outstanding business before the Senate, including the full text of all unresolved notices of motion and unanswered questions on notice. This edition is a complete reference to unresolved business from earlier in the session and is useful to keep. All business before the Senate is published daily in the full online version of the Notice Paper , available on ParlInfo Search and at

www.aph.gov.au/Parliamentary_Business/Chamber_documents/Senate_chamber_documents/Notice_Papers

 
 
 

Inquiries concerning the Notice Paper or business listed in it may be directed to the Senate Table Office on (02) 6277 3018.

Printed by authority of the Senate