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Thursday, 26 September 2002
Page: 5053


Senator Conroy asked the President of the Senate, upon notice, on 22 March:

Since the President of the Senate was appointed on 20 August 1996:

(1) (a) How many overseas trips has the President been on and when; (b) what has been the total cost of each of those trips, including airfare, travel allowance and any other expense incurred by her, or on her behalf, in relation to those trips and paid by the Commonwealth; and (c) if costs other than airfare and travel allowance have been incurred, what were each of those expenses.

(2) Has the President ever been accompanied on any overseas trip by a spouse or partner; if so: (a) on how many trips; (b) when and where has the President been accompanied by a spouse or partner; and (c) what has been the total cost incurred by the Commonwealth due to the President being accompanied by that person for each trip.

(3) Has the President ever been accompanied on any overseas trip by one of her children; if so: (a) on how many trips; (b) when and where has the President been accompanied by one of her children; and (c) what has been the total cost incurred by the Commonwealth due to the President being accompanied by that person for each trip.

(4) Has the President ever been accompanied on any overseas trip by a staff member; if so: (a) on how many trips; (b) when and where has the President been accompanied by a staff member; and (c) what has been the total cost incurred by the Commonwealth due to the President being accompanied by that person for each trip.

(5) (a) How many functions and other entertainment has the President held in Parliament House which have been at the cost of the Commonwealth; (b) who has attended those functions; (c) when were they held; and (d) what has been the total cost of each of those functions and other entertainment to the Commonwealth.

(6) Has the President been provided with a credit card by the Commonwealth; if so, what costs have been incurred by the President on that credit card and paid by the Commonwealth.


The President (Senator Calvert) —The answer to the honourable senator's question is as follows:

PRESIDENT OF THE SENATE

PARLIAMENT HOUSE CANBERRA

Questions Officer

Table Office

SENATE

QUESTION ON NOTICE NO. 213 - PRESIDENT OF THE SENATE - TRAVEL AND OFFICIAL HOSPITALITY

On 26 March 2002 the then President, Senator Reid, lodged an interim answer relating to a Question on Notice placed by Senator Conroy on 22 March 2002.

That interim answer included copies of letters Senator Reid sent to the Special Minister of State, the heads of the Parliamentary departments, and the Department of the Prime Minister and Cabinet.

Advice has now been received from those departments, and it is attached for the information of honourable senators.

(Paul Calvert)

23 September 2002

SENATOR THE HON ERIC ABETZ

Special Munster of State

Liberal Senator for Tasmania

Senator the Hon Margaret Reid

President of the Senate

Parliament House

CANBERRA ACT 2600

13 MAY 2002

Dear Madam President

Thank you for your letter of 26 March 2002 asking for assistance to enable you to respond to a Question on Notice asked by Senator Stephen Conroy on 22 March 2002 relating to overseas travel costs incurred by you, and including costs for your staff and Mr Thomas Reid.

I note that your letter asks for assistance with parts 1, 2 and 4 of Senator Conroy's Question. Ministerial and Parliamentary Services Group (M&PS) has compiled detailed accounts of each overseas trip that you have taken as President of the Senate, together with an overall summary sheet.

I have been advised by M&PS that where a `nil' cost is recorded for Mr Thomas Reid, this indicates that he did not travel on that particular trip at Commonwealth expense. Records indicate that since you have been President of the Senate, no costs have been incurred for overseas travel undertaken by any of your staff members whose entitlements are administered by M&PS.

Your letter also asked that I inform you as to the costs borne by the Commonwealth in providing this information. I have been advised that M&PS' direct inputs into the exercise have been costed at approximately $1,800.

Yours sincerely

ERIC ABETZ

Senator the Hon Margaret Reid and Mr. Thomas Reid

Dates

Description

Total for Senator the Hon Margaret Reid$

Total Mr T Reid$

20 Sept-5 October 1996

Poland, Hungary and Germany

12,391.50

10,050.00

13-19 April 1997

British Virgin Islands

9,464.10

10,262.70

16-25 May 1997

Japan

6,118.01

5,097.40

25 June-16 July 1997

France, Belgium and the UK

16,573.07

9,399.40

6-20 September 1997

Mauritius and South Africa

8,923.37

4,511.50

1-25 January 1998

Trinidad and New Delhi

11,637.99

6,717.80

24 April-9 May 1998

Swaziland and China

7,449.94

12,485.00

5-21 June 1998

The United Kingdom and Germany

11,065.84

11,240.47

13-28 October 1998

New Zealand, Samoa and Fiji

8,952.61

4,505.19

9-24 January 1999

Peru and Argentina

14,415.34

10,951.90

20 February-6 March 1999

UK and Ireland

15,182.62

11,386.13

17 April 1999

Tonga

29,580.00

Nil

1-8 May 1999

Singapore

3,012.51

5,522.60

16-24 July 1999

Fiji

4,511.08

2,050.40

9-26 September 1999

Trinadad and Tobago

7,639.14

12,115.98

22 October-8 November 1999

Canada and USA

37,414.30

15,651.30

7-18 April 2000

Gibraltar and Singapore

8,041.16

11,166.90

26 April-4 May 2000

PNG and The Solomon Islands

3,781.55

Nil

2-21 July 2000

United Kingdom, Germany and China

33,785.80

13,778.92

27 August-3 September 2000

The USA

19,105.40

Nil

15 September-1 October 2000

The United Kingdom

14,016.26

14,554.15

26 April-6 May 2001

Barbados

21,910.41

Nil

30 June-6 July 2001

New Zealand

4,763.86

2,832.58

10-22 January 2002

The UK, Portugal and Spain

19,620.00

14,649.58

7-17 March 2002

The United Kingdom

14,848.62

Nil

2-21 April 2002

Austria, Finland and Germany

1,071.00

Nil

Total

345,275.48

188,929.90

Senator the Hon Margaret Reid and Mr Thomas Reid

Poland, Hungary and Germany

20 September to 5 October 1996

Details

Amount

Total Mr T Reid

Total

Airfares

Senator the Hon Margaret Reid

$9,990.00

Mr Tom Reid

$9,990.00

Insurance

Senator the Hon Margaret Reid

$60.00

Mr Tom Reid

$60.00

Allowance

Senator the Hon Margaret Reid - Minor Official Expenses Advance

$945.00

Senator the Hon Margaret Reid - Minor Official Expenses Advance - Returned Unused portion

-$107.00

Accounts paid by overseas posts

Bonn

Maritim Hotel - Accommodation

$804.00

Steigenberger Frankfurter Hof, Frankfurt - Accommodation

$249.50

Schlosshotel Cecilienhof, Potsdam - Accommodation

$450.00

Total Costs for Senator the Hon Margaret Reid

$12,391.50

Total Costs for Mr Thomas Reid

$10,050.00

Senator The Hon Margaret Reid - Overseas Official Trips

British Virgin Islands

13-19 April 1997

Details

Amount

Total Mr T Reid

Total

Minor Official Expenses Advance

$441.00

Minor Official Expenses Advance - Refunded

-$441.00

Airfare - Sen the Hon M Reid

$10,210.70

Airfare - Mr T Reid

$10,210.70

Airfare Refund - Delta Airlines

-$798.60

Sun Alliance and Royal Insurance

Sen the Hon M Reid

$52.00

Mr T Reid

$52.00

Total Costs for Senator the Hon Margaret Reid

$9,464.10

Total Costs for Mr Thomas Reid

$10,262.70

Senator the Hon Margaret Reid and Mr Thomas Reid

Japan

16-25 May 1997

Details

Amount

Total Mr T Reid

Total

Airfares

Senator the Hon Margaret Reid

$5,045.40

Mr Tom Reid

$5,045.40

Insurance

Senator the Hon Margaret Reid

$52.00

Mr Tom Reid

$52.00

Allowance

Senator the Hon Margaret Reid

Minor Official Expenses Advance

$504.00

Minor Official Expenses Advance - Returned Unused

-$95.00

Accounts paid by overseas posts

Hosted by the Japanese House of Councillors

$0.00

Reimbursement for official rest day

$611.61

Total Costs for Senator the Hon Margaret Reid

$6,118.01

Total Costs for Mr Thomas Reid

$5,097.40

Senator The Hon Margaret Reid - Overseas Official Trips

France, Belguim and the United Kingdom

25 June to 16 July 1997

Details

Amount

Total Mr T Reid

Total

Minor Official Expenses Advance

$1,197.00

Meal Advance

$1,500.00

Minor Official Expenses Advance - Return of Unused Portion

-$190.00

Paris - Groupe Senatorial France - Australie

Charges for Mr T Reid

$1,005.10

Brussels - Hotel Amigo - Sen the Hon M Reid

Accommodation

$2,629.75

London - S Westbury - Gratuities, Admission Fees, Theatre Tickets and Postage

$161.45

Return of Personal Expenses incurred

-$96.55

London - Hyatt Carlton Tower - Sen the Hon M Reid - Accommodation Charges

$1,583.97

London - London Car Hire Lid - Car Transport Costs

$1,083.15

Qantas - Land Travel (Bus/Rail)

$310.00

Qantas - Airfares - Sen the Hon M Reid

$8,334.30

Qantas - Airfares - Mr T Reid

$8,334.30

Sun Alliance and Royal Insurance

Sen the Hon M Reid

$60.00

Mr T Reid

$60.00

Total Costs for Senator the Hon Margaret Reid

$16,573.07

Total Costs for Mr Thomas Reid

$9,399.40

Senator the Hon Margaret Reid and Mr Thomas Reid

Mauritius and Sth Africa

6-20 September 1997

Details

Amount

Total Mr T Reid

Total

Airfares

Senator the Hon Margaret Reid

$4,456.50

Mr Tom Reid

$4,456.50

Insurance

Senator the Hon Margaret Reid

$55.00

Mr Thomas Reid

$55.00

Allowance

Senator the Hon Margaret Reid

Minor Official Expenses Advance

$882.00

Sen Reid's refund of meal costs on 11/9/97

-$134.00

Accounts paid by overseas posts

Pretoria - Hospitality Costs

$2,252.70

Port Louis - Accommodation 14-20/09/1997

$1,351.35

Reimbursement to Senate for hospitality on 13/9/97

$59.82

Total Costs for Senator the Hon Margaret Reid

$8,923.37

Total Costs for Mr Thomas Reid

$4,511.50

Senator The Hon Margaret Reid - Overseas Official Trips

Trinidad and New Delhi

1-25 January 1998

Details

Amount

Total Mr T Reid

Total

Minor Official Expenses Advance

$630.00

Minor Official Expense Advance - Returned Unused Portion

-$100.00

Accommodation

$4,390.19

Airfares - Sen the Hon Margaret Reid

$6,575.80

Airfares - Mr T Reid

$6,575.80

Vaccinations - Sen the Hon M Reid and Mr T Reid

$80.00

$80.00

Sun Alliance and Royal Insurance

Senator the Hon M Reid

$62.00

Mr T Reid

$62.00

Total Costs for Senator the Hon Margaret Reid

$11,637.99

Total Costs for Mr Thomas Reid

$6,717.80

Senator The Hon Margaret Reid - Overseas Official Trips

Swaziland and China

24 April to 9 May 1998

Details

Amount

Total Mr T Reid

Total

Minor Official Expenses Advance

$882.00

Minor Official Expenses Advance - Return

-$564.00

Air Fares - First Class

$12,431.00

$12,431.00

CPA Portion of Airfares returned

-$5,697.72

Hong Kong - Regal Airport Hotel - Sen the Hon M Reid and Mr T Reid - Accommodation Charges

$343.66

Sun Alliance and Royal Insurance

Sen the Hon M Reid

$55.00

Mr T Reid

$54.00

Total Costs for Senator the Hon Margaret Reid

$7,449.94

Total Costs for Mr Thomas Reid

$12,485.00

Senator the Hon Margaret Reid and Mr Thomas Reid

The United Kingdom and Germany

5-21 June 1998

Details

Amount

Total Mr T Reid

Total

Airfares

Senator the Hon Margaret Reid

$10,278.10

Mr Thomas Reid

$10,278.10

Senator the Hon Margaret Reid - Refund

-$220.00

Mr Thomas Reid - Refund

-$220.00

Insurance

Senator the Hon Margaret Reid

$56.00

Mr Thomas Reid

$56.00

Allowance

Senator the Hon Margaret Reid - Minor Official Expenses Advance

$882.00

Accounts paid by overseas posts

London

Commonwealth Parliamentary Association Spouse contribution for Mr Thomas Reid

$1,126.37

Gratuities

$69.74

Total Costs for Senator the Hon Margaret Reid

$11,065.84

Total Costs for Mr Thomas Reid

$11,240.47

Senator the Hon Margaret Reid and Mr Tom Reid

New Zealand, Samoa and Fiji

13-28 October 1998

Details

Amount

Total Mr T Reid

Total

Airfares

Senator the Hon Margaret Reid

$3,352.40

Mr Thomas Reid

$3,352.40

Insurance

Senator the Hon Margaret Reid

$55.00

Mr Thomas Reid

$55.00

Allowance

Senator the Hon Margaret Reid - Minor Official Expenses Advance

$945.00

Accounts paid by overseas posts

Wellington

44th Commonwealth Parliamentary Assoc. Conference contribution for Mr Thomas Reid

$1,097.79

Apia

Hua Mei Resturant - Hospitality

$113.09

Aggie Grey's Hotel - Accommodation

$619.15

Le Moana Holdings Ltd. - Hospitality

$480.10

Apia Jazz Association - Hospitality - Entertainment Costs

$155.88

Motor Distributors Wines - Hospitality

$197.82

Sava

Quality Print Ltd - Hospitality - Invitation Cards

$98.98

Transport - Car driver's Costs

$330.94

Hospitality - Drinks

$709.34

Sheraton Royal Denarau, Nadi - Accommodation

$271.13

Centra Sava -Accommodation

$1,128.42

Tiko's Restaurant - Hospitality

$495.36

Total Costs for Senator the Hon Margaret Reid

$8,952.61

Total Costs for Mr Thomas Reid

$4,505.19

Senator the Hon Margaret Reid and Mr Thomas Reid

Peru and Argentina

9-24 January 1999

Details

Amount

Total Mr T Reid

Total

Airfares

Senator the Hon Margaret Reid

$10,886.90

Mr Thomas Reid

$10,886.90

Insurance

Senator the Hon Margaret Reid

$65.00

Mr Thomas Reid

$65.00

Allowance

Senator the Hon Margaret Reid - Minor Official Expenses Advance

$882.00

Accounts paid by overseas posts

Santiago De Chile

Hotel Los Delfines, Accommodation

$2,433.67

Meal Cost

$123.79

Taxi Fares

$23.98

Total Costs for Senator the Hon Margaret Reid

$14,415.34

Total Costs for Mr Thomas Reid

$10,951.90

Senator the Hon Margaret Reid and Mr Thomas Reid

The United Kingdom and Ireland

20 February to 6 March 1999

Details

Amount

Total Mr T Reid

Total

Airfares

Senator the Hon Margaret Reid

$10,540.90

Mr Thomas Reid

$10,540.90

Insurance

Senator the Hon Margaret Reid

$65.00

Mr Thomas Reid

$65.00

Allowance

Senator the Hon Margaret Reid - Minor Official Expenses Advance

$756.00

Senator the Hon Margaret Reid - Minor Official Expenses Advance - Returned Unused portion

-$492.00

London

Wilton Park Executive Agency - Conference fee for Mr Tom Reid

$780.23

Gratuities

$25.87

Hyatt Carlton Tower - Accommodation

$3,335.81

Gratuities

$12.75

Dublin

Conrad Hotel - Accommodation

$183.22

Car Transport Costs

$755.07

Total Costs for Senator the Hon Margaret Reid

$15,182.62

Total Costs for Mr Thomas Reid

$11,386.13

Senator The Hon Margaret Reid - Overseas Official Trips

Tonga

17-Apr-99

Details

Amount

Total Mr T Reid

Total

Special Purpose Aircraft

$29,580.00

Total Costs for Senator the Hon Margaret Reid

$29,580.00

Total Costs for Mr Thomas Reid

$0.00

Senator the Hon Margaret Reid and Mr Thomas Reid

Singapore

1-8 May 1999

Details

Amount

Total Mr T Reid

Total

Airfares

Senator the Hon Margaret Reid

$5,462.60

Mr Thomas Reid

$5,462.60

CPA Secretariat - reimbursement of airfares

-$3,449.88

Insurance

Senator the Hon Margaret Reid

$60.00

Mr Thomas Reid

$60.00

Allowance

Senator the Hon Margaret Reid

Minor Official Expenses Advance

$441.00

Reimbursement for additional expenses

$478.85

Palms Food International - Refreshments 1 & 7 May 1999

$19.94

Total Costs for Senator the Hon Margaret Reid

$3,012.51

Total Costs for Mr Thomas Reid

$5,522.60

Senator the Hon Margaret Reid and Mr Tom Reid

Fiji

16-24 July 1999

Details

Amount

Total Mr T Reid

Total

Airfares

Senator the Hon Margaret Reid

$1,992.40

Mr Thomas Reid

$1,992.40

Insurance

Senator the Hon Margaret Reid

$58.00

Mr Thomas Reid

$58.00

Allowance

Senator the Hon Margaret Reid - Minor Official Expenses Advance

$567.00

Senator the Hon Margaret Reid - Minor Official Expenses Advance - Returned Unused portion

-$284.25

Accounts paid by overseas posts

Suva

Hospitality Function

$786.35

Hospitality Function - Drinks

$101.36

The Warwick Fiji - Accommodation

$958.09

Sheraton Royal Denarua Resort

$332.13

Total Costs for Senator the Hon Margaret Reid

$4,511.08

Total Costs for Mr Thomas Reid

$2,050.40

Senator the Hon Margaret Reid and Mr Thomas Reid

Trinadad and Tobago

9-26 September 1999

Details

Amount

Total Mr T Reid

Total

Airfares

Senator the Hon Margaret Reid

$10,737.40

Reimbursement of Airfares for Senator Reid's attendance at the 45th Commonwealth Parliamentary Conference in Trinadad and Tobago September 1999

-$7,238.12

Mr Thomas Reid

$10,737.60

Insurance

Senator the Hon Margaret Reid

$80.00

Mr Thomas Reid

$80.00

Allowance

Senator the Hon Margaret Reid - Minor Official Expenses Advance

$945.00

Senator the Hon Margaret Reid - Minor Official Expenses Advance - Returned Unused portion

-$618.00

Accounts paid by overseas posts

London

Hyatt Carlton Tower - Accommodation

$3,732.86

Conference Fee for Mr Thomas Reid

$1,298.38

Total Costs for Senator the Hon Margaret Reid

$7,639.14

Total Costs for Mr Thomas Reid

$12,115.98

Senator the Hon Margaret Reid and Mr Thomas Reid

Canada and the United States of America

22 October to 8 November 1999

Details

Amount

Total Mr T Reid

Total

Airfares

Senator the Hon Margaret Reid

$15,573.30

Mr Thomas Reid

$15,573.30

Insurance

Senator the Hon Margaret Reid

$80.00

Mr Thomas Reid

$78.00

Allowance

Senator the Hon Margaret Reid - Minor Official Expenses Advance

$1,008.00

Senator the Hon Margaret Reid - Minor Official Expenses Advance - Returned Unused portion

-$292.65

Accounts paid by overseas posts

New York

The Waldorf Astoria - Accommodation

$3,725.47

Washington

Porterage

$7.82

Petty Cash - Miscellaneous item for Parl Delegation

$94.40

Petty Cash - Miscellaneous item for Parl Delegation

$37.29

International Limousine Services - Car Transport

$9,792.42

Hilton Harrisberg - Accommodation

$498.34

The Willard Inter-Continental Hotel - Accommodation

$4,469.83

Function 4 November 1999 - Violinist's Fee - Hospitality

$197.32

Function 4 November 1999 - Catering Costs - Hospitality

$1,785.32

Function 4 November 1999 - Parking Costs

$125.88

Function 4 November 1999 - Beverages - Hospitality

$311.56

Total Costs for Senator the Hon Margaret Reid

$37,414.30

Total Costs for Mr Thomas Reid

$15,651.30

Senator the Hon Margaret Reid and Mr Thomas Reid

Gibraltar and Singapore

7-18 April 2000

Details

Amount

Total Mr T Reid

Total

Airfares

Senator the Hon Margaret Reid

$11,106.90

Mr Thomas Reid

$11,106.90

Reimbursement of Airfares

-$5,115.26

Insurance

Senator the Hon Margaret Reid

$60.00

Mr Thomas Reid

$60.00

Allowance

Senator the Hon Margaret Reid - Minor Official Expenses Advance

$693.00

Senator the Hon Margaret Reid - Minor Official Expenses Advance - Returned Unused portion

-$600.50

Senator the Hon Margaret Reid - Minor Official Expenses Advance - Additional Returned Unused portion

-$48.95

London

Porterage and Gratuities

$66.60

Langshott Manor - Accommodation

$1,319.29

Madrid

The Elliott Hotel - Accommodation

$298.93

Singapore

Cocktail Reception 17 April 2000 - Hospitality

$261.15

Total Costs for Senator the Hon Margaret Reid

$8,041.16

Total Costs for Mr Thomas Reid

$11,166.90

Senator the Hon Margaret Reid and Mr Thomas Reid

PNG and The Solomon Islands

26 April to 4 May 2000

Details

Amount

Total Mr T Reid

Total

Minor Official Expenses Advance

$567.00

PNG and The Solomon Islands - International Telephone Calls and Accommodation

$822.75

Airfares - Senator the Hon Margaret Reid

$2,391.80

Total Costs for Senator the Hon Margaret Reid

$3,781.55

Total Costs for Mr Thomas Reid

$0.00

Senator the Hon Margaret Reid and Mr Thomas Reid

The United Kingdom, Germany and China

2-21 July 2000

Details

Amount

Total Mr T Reid

Total

Airfares

Senator the Hon Margaret Reid

$13,179.30

Mr Thomas Reid

$13,179.30

Insurance

Senator the Hon Margaret Reid

$90.00

Mr Thomas Reid

$90.00

Allowance

Senator the Hon Margaret Reid

Minor Official Expenses Advance

$1,134.00

Minor Official Expenses Advance - Returned Unused

-$251.00

Medical

Vaccination charges

$90.00

Accounts paid by overseas posts

London

Porterage and Gratuities

$102.06

Hyatt Carlton Tower - Accommodation

$12,813.91

Abie Hostorian Lunch

$285.49

London Chauffeur Drive Ltd, Car Transport

$4,749.65

Berlin

Radisson SAS Hotel - Accommodation

$1,467.19

Beijing

Airline ticket fee - Mr Thomas Reid

$509.62

Hong Kong

Regal Airport Hotel - Accommodation

$125.20

Total Costs for Senator the Hon Margaret Reid

$33,785.80

Total Costs for Mr Thomas Reid

$13,778.92

Senator the Hon Margaret Reid

The United States of America

27 August - 3 September 2000

Details

Amount

Total Mr T Reid

Total

Airfares

Senator the Hon Margaret Reid

$14,455.40

Insurance

Senator the Hon Margaret Reid

$45.00

Allowance

Senator the Hon Margaret Reid - Minor Official Expenses Advance

$378.00

Senator the Hon Margaret Reid - Minor Official Expenses Advance - Returned Unused portion

-$174.00

Accounts paid by overseas posts

New York

Car Hire

$3,245.15

Lunch Function - Hospitality

$1,155.85

Total Costs for Senator the Hon Margaret Reid

$19,105.40

Total Costs for Mr Thomas Reid

$0.00

Senator the Hon Margaret Reid and Mr Thomas Reid

The United Kingdom

15 September to 1 October 2000

Details

Amount

Total Mr T Reid

Total

Minor Official Expenses Advance

$882.00

Minor Official Expenses Advance - Returned

-$99.90

Airfare - Senator the Hon Margaret Reid

$12,626.90

Airfare - Mr Thomas Reid

$12,626.90

Insurance - Senator the Hon Margaret Reid

$70.00

Insurance - Mr Thomas Reid

$70.00

London - CPA UK Branch - Spouse Contribution - 46th CPA Conference

$1,857.25

Australian High Commission Social Club Hospitality Function - Beverages

$23.23

Australian Diplomatic Staff Fund - Beverages

$32.49

International Diplomatic Supplies Hospitality Function - Beverages

$290.92

Liz Lindores - Gratuities

$70.07

Liz Lindores - Gratuities

$120.55

Total Costs for Senator the Hon Margaret Reid

$14,016.26

Total Costs for Mr Thomas Reid

$14,554.15

Senator the Hon Margaret Reid and Mr Thomas Reid

Barbados

26 April to 6 May 2001

Details

Amount

Total Mr T Reid

Total

Airfares - Sen the Hon M Reid

$18,154.00

Minor Official Expenses Advance

$567.00

Insurance

$64.00

Miami International Airport Hotel - Accommodation

$581.04

The Ritz-Carlton - Accommodation

$1,238.80

Hospitality Lunch - 4 May 2001

$478.29

Carey Worldwide Chauffeured Services - Ground Transport - 5 May 2001

$827.28

Total Costs for Senator the Hon Margaret Reid

$21,910.41

Total Costs for Mr Thomas Reid

$0.00

Senator the Hon Margaret Reid and Mr Thomas Reid

New Zealand

30 June to 6 July 2001

Details

Amount

Total Mr T Reid

Total

Minor Official Expenses Advance

$378.00

Minor Official Expenses Advance - Returned

-$267.40

Airfare - Sen the Hon Margaret Reid

$2,762.40

Airfare - Mr Thomas Reid

$2,762.40

Insurance - Senator the Hon Margaret Reid

$70.18

Insurance - Mr Thomas Reid

$70.18

Official Hospitality Reception on 4 July 2001

$275.23

Departure Tax

$20.03

Hotel Raffaele - Senator the Hon M Reid - Accommodation

$179.79

Hotel Grand Chancellor - Senator the Hon M Reid - Accommodation

$1,345.63

Total Costs for Senator the Hon Margaret Reid

$4,763.86

Total Costs for Mr Thomas Reid

$2,832.58

Senator the Hon Margaret Reid and Mr Thomas Reid

The United Kingdom, Portugal and Spain

10-22 January 2002

Details

Amount

Total Mr T Reid

Total

Minor Official Expenses Advance

$945.00

Minor Official Expenses Advance - Returned

-$332.61

Airfares - Senator the Hon Margaret Reid

$14,649.58

Airfares - Mr Thomas Reid

$14,649.58

London - Royal Horseguards Hotel - Sen the Hon M Reid - Accommodation

$1,864.50

London - Gratuities

$77.61

Madrid - Ritz Hotel - Sen the Hon M Reid - Accommodation

$1,978.68

Madrid - Emy Ballesteros - Flowers

$437.24

Total Costs for Senator the Hon Margaret Reid

$19,620.00

Total Costs for Mr Thomas Reid

$14,649.58

Senator The Hon Margaret Reid - Overseas Official Trips

The United Kingdom

7-17 March 2002

Details

Amount

Total Mr T Reid

Total

Minor Official Expenses Advance

$504.00

Minor Official Expenses Advance - Returned

-$343.00

Airfare - Sen the Hon M Reid

$14,687.62

Total Costs for Senator the Hon Margaret Reid

$14,848.62

Total Costs for Mr Thomas Reid

$0.00

Senator The Hon Margaret Reid

Austria, Finland and Germany

2-21 April 2002

Details

Amount

Total Mr T Reid

Total

Minor Official Expenses Advance

$1,071.00

Total Costs for Senator the Hon Margaret Reid

$1,071.00

Total Costs for Mr Thomas Reid

$0.00

Staff Costs Associated with Overseas Travel By the President of the Senate

Ser#

Dates

Countries

Delegation Member

Accompanying Staff

TravelAllowance (AUD)

Airfares (AUD)

Total Cost (AUD)

259

2/4/02 -

Austria

Senator the Hon. Margaret Reid

Mr Don Morris

21/4/02

Germany

(President of the Senate)

(President's Staff)

378.55

10,142.00

10,520.55

Finland

Delegation Leader

253

7/3/02 -

United Kingdom

Senator the Hon. Margaret Reid

17/3/02

(President of the Senate)

Nil

0.00

0.00

0.00

Delegation Leader

248

10/1/02 -

United Kingdom

Senator the Hon. Margaret Reid

Mr Don Morris

22/1/02

Portugal

(President of the Senate)

(President's Staff)

6,446.87

9,713.00

16,159.87

Spain

237

1/7/01 -

New Zealand

Senator the Hon. Margaret Reid

Mr Don Morris

6/7/01

(President of the Senate) Delegation Leader

(President's Staff)

675.08

2,236.00

2,911.08

220

29/4/01 -

Barbados

Senator the Hon. Margaret Reid

Mr Brendan Egan

351.10

12,526.20

12,877.30

4/5/01

(President of the Senate)

(Parliament Staff)

230

20/9/00 -

United Kingdom

Senator the Hon. Margaret Reid

Ms Christine Faulks

29/9/00

(President of the Senate) Delegation Leader

(President's Staff)

7,698.23

10,103.00

17,801.23

190

3/7/00 -

China

Senator the Hon. Margaret Reid

Ms Christine Faulks

14/7/00

Ireland

(President of the Senate)

(President's Staff)

5,830.40

10,211.00

16,041.40

Germany

Delegation Leader

185

26/4/00 -

Papua New Guinea

Senator the Hon. Margaret Reid

Ms Danielle Hyndes

4/5/00

Solomon Islands

(President of the Senate)

(President's Staff)

1,160.50

2,889.00

4,049.50

Delegation Leader

184

7/4/00 -

Gibraltar

Senator the Hon. Margaret Reid

Mr Brendan Egan

18/4/00

Singapore

(President of the Senate)

(Parliament Staff)

6,182.26

9,230.00

15,412.26

Delegation Leader

175

25/10/99 -

Canada

Senator the Hon. Margaret Reid

Ms Christine Faulks

5/11/99

USA

(President of the Senate) Delegation Leader

(President's Staff)

6,343.82

15,586.00

21,929.82

168

13/9/99 -

Trinidad &

Senator the Hon. Margaret Reid

Ms Christine Faulks

23/9/99

Tobago

(President of the Senate)

(President's Staff)

5,456.18

6,791.30

12,247.48

Delegation Leader

160

16/7/99 -

Fiji

Senator the Hon. Margaret Reid

Ms Christine Faulks

2,929.61

2,178.40

5,108.01

24/7/99

(President of the Senate)

(President's Staff)

154

1/5/99 -

Singapore

Senator the Hon. Margaret Reid

Mr Brendan Egan

2,368.60

3,430.60

5,799.20

8/5/99

(President of the Senate)

(Parliament Staff)

153

17/4/99 -

Tonga

Senator the Hon. Margaret Reid

Nil

0.00

0.00

0.00

17/4/99

(President of the Senate)

150

20/2/99 -

Ireland

Senator the Hon. Margaret Reid

Nil

0.00

0.00

0.00

4/3/99

United Kingdom

(President of the Senate)

149

5/1/99 -

Senator the Hon. Margaret Reid

Nil

0.00

0.00

0.00

14/1/99

Peru

(President of the Senate)

147

13/10/98 -

Fiji

Senator the Hon. Margaret Reid

Ms Anne Hazelton

28/10/98

Samoa

(President of the Senate)

(Parliament Staff)

1,263.75

1,968.40

3,232.15

New Zealand

Delegation Leader

217

21/7/98 -

Australia -Vic

Senator the Hon. Margaret Reid

Nil

0.00

0.00

0.00

30/7/98

Kiribati

(President of the Senate)

139

6/6/98 -

United Kingdom

Senator the Hon. Margaret Reid

Mr Fred Peppinck

19/6/98

Germany

(President of the Senate)

(President's Staff)

2,007.14

9,918.10

11,925.24

Delegation Leader

136

26/4/98 -

China

Senator the Hon. Margaret Reid

Ms Anne Hazelton

878.76

6,413.90

7,292.66

4/5/98

Swaziland

(President of the Senate)

(Parliament Staff)

133

5/1/98 -

India

Senator the Hon. Margaret Reid

Nil

11/1/98

Singapore

(President of the Senate)

0.00

0.00

0.00

Trinidad & Tobago

Delegation Leader

126

14/9/97 -

Mauritius

Senator the Hon. Margaret Reid

Mr Fred Peppinck

25/9/97

South Africa

(President of the Senate) Delegation Leader

(President's Staff)

1,854.79

8,892.00

10,746.79

122

24/6/97 -

Belgium

Senator the Hon. Margaret Reid

Mr Fred Peppinck

10/7/97

France

(President of the Senate)

(President's Staff)

8,342.61

7,433.00

15,775.61

Delegation Leader

111

20/9/96 -

Germany

Senator the Hon. Margaret Reid

Mr Fred Peppinck

6/10/96

Hungary

(President of the Senate)

(President's Staff)

2,628.08

10,154.00

12,782.08

Poland

Delegation Leader

TOTAL

62,796.33

139,815.90

202,612.23

DEPARTMENT OF THE SENATE

Part 5 of Senator Conroy's question on notice (No. 213) related to:

(a) How many functions and other entertainment has the President held in Parliament House which have been at the cost of the Commonwealth;

(b) Who has attended those functions;

(c) When were they held; and

(d) What has been the total cost of each of those functions and other entertainment to the Commonwealth?

The following financial information has been compiled from the electronic records of the Department of the Senate from 20 August 1996 to date.

There is sufficient information to answer part (d) of the question in full, but insufficient information to provide a complete answer in relation to the other parts.

All the functions outlined in the attached list were for official hospitality. It is known that the former President paid for any private functions held in the President's Suite as a personal cost.

Further details from departmental records are not available without recourse to archived accounts, which is both a costly and time-consuming process and may not provide sufficient extra detail to answer those questions fully.

As requested by the former President, the estimated cost of preparation of this material to date is approximately $2,150.00.

Question 213 from Senator Conroy re President's hospitality.

Period

Function Date orPeriod ending

Cost $

Attendees and/or Comments

Consec/regist Reference

1996/97

23 Aug

1566.50

Function charges

911reg

August '96

80.00

Period ending assorted charges

853

12 Sep 18 Sep 19 Sep

1757.20

Total 3 Function charges

1193

September '96

597.50

Period ending assorted charges

1285

17 Oct

480.50

Cocktail reception

1267

23 Oct

638.50

BBQ for NT Speaker

1512

30 Oct

956.60

Function Dinner

1537

October '96

20.25

Period ending assorted charges

1621

30 Nov

556.50

Cocktail reception

1627

19 Dec

990.10

End of session drinks

2104

10 Feb

591.50

Function charges

2597

20 Mar

609.44

Joint Function Presiding Officers

3132

23 Mar

640.80

Function Dinner

2946

13 Jun

625.00

Joint Function Presiding Officers

3509/rt960490

Total 1996/97

10110.39

1997/98

July 1997

76.00

Period ending assorted charges

359

25 Aug

64.00

Function charges

727

28 Aug

04 Sep

2766.70

Total 2 Function charges

781

22 Sep

471.00

Function charges

862

25 Sep

785.77

Joint Function Presiding Officers

1080

25 Sep

26 Sep

90.68

Total 2 Function charges

936

24 Sep

30 Sep

1302.75

Total 2 Function charges

951

20 Oct

766.00

Function charges

977

19 Nov

560.25

Function charges

1399

20 Nov

394.88

Cocktail reception

1312

25 Nov

1586.00

Function charges

1338

December 1997

544.00

Period ending assorted charges

1525

01 Dec

20.00

Function charges

1582

16 Dec

2850.50

Function charges

1528

March 1998

97.00

Period ending assorted charges

2231

April 1998

829.50

Period ending assorted charges

2460

13 May

2233.15

Function Charges

2482

20 May

140.00

Morning Tea

2549

20 May

405.00

Function Charges

2834

Total 1997/98

15983.18

1998/99

13 Jul

171.25

Period ending assorted charges

97

19 Aug 98

3282.20

Period ending assorted charges

342

20 Aug

28.75

Function charges

418

01 Oct

3741.75

Function charges

780

17 Nov 1998

168.00

Period ending assorted charges

1063

18 Nov 1998

934.00

Function charges

1247

18 Dec 1998

123.00

Period ending assorted charges

1318

Dec 1998

1765.75

Period ending assorted charges

1608

28 Feb 1999

2101.30

Period ending assorted charges

2077

27 April 1999

1198.40

Period ending assorted charges

2249

April 1999

900.10

Period ending assorted charges

2424

06 May 99

103.50

Function charges

2386

12 May 99

1931.25

Joint Function Presiding Officers

2571/rt980456

12 May 99

40.00

Function charges

2444

21 Jun 99

910.05

Joint Function Presiding Officers

2732

Total 1998/99

17399.30

1999/2000

Aug 1999

59.00

Period ending assorted charges

879

June 1999

Period ending assorted charges

1355

Sept 1999

484.00

Total 2 Period ending assorted charges

1355

Oct 1999

514.25

Period ending assorted charges

1384

December 1999

1222.75

Period ending assorted charges

1927

January 2000

44.00

Period ending assorted charges

1949

8 Feb 2000

2517.90

Function charges

1956

16 Feb 2000

428.00

Function charges

2019

23 Feb 2000

339.00

Period ending assorted charges

2034

15 Feb 2000

1678.20

Function charges

2237

11 April 2000

31.25

Function charges

2627

12 April 2000

345.00

Period ending assorted charges

2628

17 May 2000

198.00

Period ending assorted charges

2866

June 2000

1547.95

Period ending assorted charges

3176

Total 1999/2000

9409.30

2000/2001

3 July 2000

7 July 2000

2250.00

Total 2 Function charges

273

9 March 2000

t492.50

Function charges (prior year)

j27

13 Sept 2000

149.03

Function charges

782

24 October 2000

1218.91

Period ending assorted charges

1110

31 October 2000

1926.33

Joint function Presiding Officers

1287

27 November 2000

1422.51

Function charges

1531

13 December 2000

1096.19

Period ending assorted charges

1652

29 January 2001

418.63

Function charges

1884

13 February 2001

874.98

Period ending assorted charges

1967

19 March 2001

102.67

Function charges

2224

March 2001

1714.91

Period ending assorted charges

2460

March 2001

220.81

Period ending assorted charges

2489

Total 2000/01

12887.47

2001/02

27 Aug 01

60.21

Function charges

447

20 Sep 01

254.23

Period ending assorted charges

593

04 Oct 01

976.36

Period ending assorted charges

670

24 Oct 01

251.32

Function charges

854

05 Feb 02

2827.27

Period ending assorted charges

1408

23 Apr 02

424.27

Period ending Function charge (10 bbq's)

1965

21 Feb 02

1377.00

Function charges

1966

Total 2001/02

6170.66

2002/03

16 Jul 02

56.82

Period ending assorted charges

05 Aug 02

1198.73

Function charges

199

13 Aug 02

786.59

Function charges

249

Total 2002/03

2042.14

JOINT HOUSE DEPARTMENT

Functions Hosted By President Alone Or With Speaker For JHD-1996-2002

Year

Date

Function

Total Cost

No. attending

1996

16.9.96

POs' Exhibition Area `The Hidden Heart of Australia'—Cocktail Party and exhibition opening.

These records in hard copy, along with thousands of other payment records, are in storage—substantial cost to research and recover information.

1997

13.2.97

President's Suite—ACT Tourism Awards—Cocktail party.

27.2.97

Morning Tea—President's Suite—Presentation of Australian Quality Award certification to JHD Works area.

29.9.97

POs' Exhibition Area—Women's Work in Parliament House Art Collection—Cocktail Party and exhibition opening.

8.12.97

President's Courtyard—Christmas drinks for Parliament House service contractors, licencees and JHD staff representatives.

1998

22.4.98

Dinner in President's Suite for presentation to Directors of the National Institutions on the to-be-constructed Museum of Australia.

1.6.98

Farewell Morning Tea for Mr M Thompson, outgoing Hyatt Hotel Manager and Parliamentary Catering Service contractor.

3.7.98

PO's Exhibition Area—Cocktail Function—Parliament House Art Exhibition Opening. Attended by Members of Parliament, artists exhibited and representative of Canberra cultural community.

$2520

90

18.12.98

Speaker's Courtyard—Christmas drinks for Parliament House service contractors, licencees and JHD staff representatives.

$1939.50

100

1999

8.3.99

POs Exhibition Area—Craft prize Launch—Attended by Members of Parliament, artists exhibited and representatives of Canberra cultural community.

$988

120

8.6.99

POs Exhibition Area—Cocktail Function—Parliament House Art Exhibition Opening—Attended by Members of Parliament, artists exhibited and representatives of Canberra cultural community.

$4350

145

14.12.99

President's Courtyard—Christmas drinks for Parliament House service contractors, licencees and JHD staff representatives.

$2000

80

2000

3.4.00

Dinner and discussions in President's Suite for Directors of the National Institutions (eg National Museum of Australia, Old Parliament House, National Library of Australia, National Gallery of Australia, etc.)

$1670.75

19

15.8.00

POs Exhibition Area—Cocktail Function—parliament House Art Exhibition Opening—Attended by Members of Parliament, artists exhibited and representatives of Canberra cultural community.

$2182.82

100

7.9.00

Morning Tea—President's Suite—to recognise JHD apprentice being awarded ACT Apprentice of the Year Award. Attended by senior JHD staff, the apprentice, family representatives and his workmates.

$274.50

20

19.12.00

Speaker's Courtyard—Christmas drinks for Parliament House service contractors, licencees and JHD staff representatives.

$1291.50

100

2001

7.2.01

Drinks in Speaker's Suite to farewell long-term JHD Executive staff person with over 20 years' service to the Parliament. Attended by representatives from all parliamentary departments.

$1009.05

31

27.9.01

POs Exhibition Area—Cocktail Function—parliament House Art Exhibition Opening—Attended by Members of Parliament, artists exhibited and representatives of Canberra cultural community.

$992.80

60

3.12.01

President's Courtyard—Christmas drinks for Parliament House service contractors, licencees and JHD staff representatives.

$2612.50

95

10.12.01

Farewell morning tea for Mr M Koopman, outgoing Hyatt Hotel Manager and Parliamentary Catering Service contractor. Attended by JHD senior management and Hyatt representatives.

$75.45

8

2002

Nil to date.

Estimate of Costs to Gather Information Senator Conroy Question

Officer

Cost

$

Secretary

1 hour @ $73.39115 per hour

73.39115

EL (Support)

1.5 hours @ $50.68475 per hour

76.03

Ms Willis

2 hours @ $21.87859 per hour

43.76

Mr Laugesen

1 hour @ $43.34616 per hour

43.34616

Mr Venn

5 hours @ $37.07687 per hour

185.38

Ms Collins

5 hours @ $22.97398 per hour

114.87

$536.77

PARLIAMENT OF AUSTRALIA

Department of the Department of the Parliamentary Reporting Staff

Parliamentary Library

MADAM PRESIDENT

This Minute provides advice of costs incurred by the Department of the Parliamentary Reporting Staff (DPRS) and the Department of the Parliamentary Library (DPL) for functions held in your name or jointly with the Speaker.

Background

· On 26 March 2002 you asked for information to answer a Question on Notice lodged by Senator Conroy.

· The attached table details the relevant functions and their costs held since your election as President on 20 August 1996, for both departments.

· The total cost for both departments is $30,850:60.

· The estimated cost of complying with this request is $200 for each department.

Recommendation

· I recommend that you note this Minute.

J.W. Templeton

Secretary

16 April 2002

NOTED

MARGARET REID

President of the Senate

Department of Parliamentary Reporting Staff

Date

Function

Attendees

Cost

09-Dec-97

Christmas Function

130 Departmental Staff

$2,535:00

17-Dec-98

Christmas Function

150 Departmental Staff

$3,363:60

09-Dec-99

Christmas Function

134 Departmental Staff

$3,871:25

10-Dec-00

Christmas Function

150 Departmental Staff

$3,832:50

05-Dec-01

Christmas Function

130 Departmental Staff

$3,575:00

Total Cost

$17,177:35

Department of Parliamentary Library

Date

Function

Attendees

Cost

10-Dec-97

Christmas Function

140 Departmental Staff

$2,730:00

16-Dec-98

Christmas Function

110 Departmental Staff

$2,619:00

15-Dec-99

Christmas Function

101 Departmental Staff

$2,754:00

19-Dec-00

Christmas Function

105 Departmental Staff

$2,682:75

03-Dec-O1

Christmas Function

105 Departmental Staff

$2,887:50

Total Cost

$13,673:25

DEPARTMENT OF THE HOUSE OF REPRESENTATIVES

Parliamentary Relations Office

QUESTION ON NOTICE - SENATOR CONROY, 22 MARCH 2002

The Parliamentary Relations Office has closely examined all incoming parliamentary delegations in the calendar year 2000 in response to part 5 of Senator Conroy's question in order to obtain a sample of information. There were 35 incoming delegations in 2000, 11 official delegations and 24 unofficial delegations.

The following seven functions were hosted by the President of the Senate or co-hosted by the President of the Senate and the Speaker of the House:

1. Official visit by a parliamentary delegation from the People's Republic of China, 12 - 27 Feb 2000, details of which are—

· a cocktail reception was hosted in honour of the delegation;

· 40 people attended the function;

· the function was held on 16 February in the Speaker's suite; and

· the total cost for the function was $1088. 00

2. Official visit by a parliamentary delegation from France, 6 -13 March 2000, details of which are—

· a BBQ dinner was hosted in honour of the delegation;

· unable to confirm the number of the guests;

· the function was held on 8 March in the President's courtyard; and

· the total cost for the function was $1641.50.

3. Official visit by a parliamentary delegation from the Kingdom of Nepal, 6 -13 March 2000, details of which are—

· a BBQ dinner was hosted in honour of the delegation;

· 19 people attended the function;

· the function was held on 7 March in the Speaker's suite; and

· the total cost for the function was 51191.65.

4. Official visit by a parliamentary delegation from Indonesia, 8-12 May 2000, details of which are—

· a dinner was hosted in honour of the delegation;

· 48 people attended the function;

· the function was held on 10 May in the Senate Alcove; and

· the total cost for the function was $3304.45.

5. Official visit by a parliamentary delegation from Papua New Guinea, 4-9 September 2000, details of which are—

· a reception was hosted in honour of the delegation;

· 30 people attended the function;

· the function was held on 6 September in the President's suite; and

· the total cost for the function was $774.45.

6. Official visit by a parliamentary delegation from the CPA United Kingdom Branch, 8-12 September 2000, details of which are—

· a reception was hosted in honour of the delegation;

· 30 people attended the function;

· the function was held on 11 September in the President's suite; and

· the total cost for the function was $789.30.

7. Official visit by a parliamentary delegation from the Cook Islands, 5-11 December 2000, details of which are—

· a BBQ dinner was hosted in honour of the delegation;

· 26 people attended the function;

· the function was held on 6 December in the President's suite; and

· the total cost for the function was $999.15.

Madam President did not host any function for any unofficial parliamentary delegations. In addition to excluding functions hosted solely by the Speaker, we have also excluded functions jointly hosted by the Speaker and the Acting President of the Senate.

While lists of those guests invited to the functions are available for most functions, it is not possible to provide details of those who actually attended—this is because not all Senators and Members who accept invitations always attend, and some who have not accepted may attend. It is however possible to specify the number catered for.

Information is collected and expenditure is recorded against visits, not by activity ie output oriented. Consequently, in preparing the above information it has been necessary to examine the documentation for each of the 35 incoming visits.

The President asked for an estimate of the cost of preparing this answer. Within PRO, where the substantive work was done, the cost of work done is estimated at $996.34—5 hours work by Director and 37 hours by PSL 4 officer. No estimate has been made for the time of Finance staff, Mr Colin Christian or the Clerk or Deputy Clerk.

The Department would be happy to provide more details if necessary.

THE DEPARTMENT OF THE PRIME MINISTER AND CABINET

TELEPHONE: (02) 6271 5350

FACSIMILE: (02) 6271 5796

3-5 NATIONAL CIRCUIT CANBERRA, A.C.T. 2600

Senator the Honourable Paul Calvert

President of the Senate

Parliament House

CANBERRA ACT 2600

Dear Mr President

I refer to correspondence from the then President, Senator Reid, dated 13 August 2002 and 26 March 2002 in relation to question on notice (No-213), paragraph 5. 1 apologise for the delay in responding. After a thorough search of our records I am able to provide the following information.

A Reception honouring the Australian Cricket Team for their 1999 Cricket World Cup Victory on Monday, 28 June 1999 and a Reception honouring the Wallabies for their 1999 Rugby World Cup Victory on Wednesday, 24 November 1999 were jointly hosted by the Prime Minister and Mrs Howard, the President of the Senate and the Speaker of the House of Representatives during the period in question. Both functions were held in the Members' Hall and this led to the joint hosting of the receptions.

The costs of both functions ($14,800 for the Cricket reception and $11,900 for the Wallabies reception) were met by the Department of the Prime Minister and Cabinet. These were the only functions relevant to Senator Conroy's question during the period in question.

350 guests attended the Cricket reception comprising Senators and Members, members of the Diplomatic Corps, the Australian Cricket Team, representatives of the Australian, State and Territory Cricket Boards and Associations, business, media, departmental and office staff.

335 guests attended the Wallabies reception comprising Senators and Members, members of the Diplomatic Corps, the Wallabies, Rugby association and other sporting representatives, media, departmental and office staff.

Yours sincerely

Julie Yeend LVO

Assistant Secretary

Ceremonial and Hospitality Branch

21 August 2002