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Wednesday, 9 May 2012
Page: 4485

Attorney-General's: Credit Card Breaches

(Question No. 914)


Mr Briggs asked the Attorney-General, in writing, on 20 March 2012:

In respect of departmental credit card use in (a) 2008-09, (b) 2009-10, and (c) 2010-11, (i) how many times has the use of a credit card breached departmental guidelines, (ii) what was the dollar value of each breach, and what sum was repaid in each instance, and (iii) were any employees disciplined for such breaches.


Ms Roxon: The answer to the honourable member's question is as follows:

(a) 2008-2009

(i) There were 16 instances of non-compliance with departmental guidelines relating to the use of departmental credit cards for non-official purposes.

(ii) The dollar amount of each instance is outlined in the table below. The full amount in each instance has been reimbursed to the Attorney-General's Department (the "Department").

(iii) All officers that were non-compliant were counselled on the proper use of the cards and their responsibilities as cardholders. 13 non-compliances involved accidental use of a departmental credit card. Three non-compliances involved the use of a departmental credit card to pay a single account that included both official and private expenditure. The Department has since amended its internal guidelines to permit the use of a departmental credit card for coincidental private expenditure which is permissible under Regulation 21 of the Financial Management and Accountability Regulations 1997. The Department guidelines require that expenditure of this type must be reimbursed to the Department as by the card holder in accordance with its acquittal procedures.

(b) 2009-2010

(i) There were six instances of non-compliance with departmental guidelines relating to the use of departmental credit cards for non-official purposes.

(ii) The dollar amount of each instance is outlined in the table below. The full amount in each instance has been reimbursed to the Department.

(iii) All officers that were non-compliant were counselled on the proper use of the cards and their responsibilities as cardholders. All non-compliance involved accidental use.

(c) 2010-2011

(i) There were eight instances of non-compliance with departmental guidelines relating to the use of departmental credit cards for non-official purposes.

(ii) The dollar amount of each instance is outlined in the table below. In relation to non compliance 7 and 8, the full amounts have been reimbursed to the Department. Responsibility for the recovery of the amounts listed for non-compliance 1 6 became the responsibility of the Department of Regional Australia, Local Government, Arts and Sport when the Territories Division moved to that Department as a result of the Administrative Arrangements Order of 14 October 2010.

(iii) In relation to non-compliance 7 and 8 the officers were counselled on the proper use of the cards and their responsibilities as cardholders. These instances of non-compliance involved accidental use. Responsibility for disciplinary action for non-compliances 1-6 is with the Department of Regional Australia, Local Government, Arts and Sport.

Non-Compliance by Year

Non-Compliance

2008-09

2009-10

2010-11

 

($)

($)

($)

1

261.85

82.10

45.51

2

12.00

55.00

61.38

3

8.96

39.08

144.00

4

35.00

59.50

40.40

5

24.90

164.35

38.85

6

40.50

56.18

140.00

7

12.20

 

28.56

8

97.35

 

105.05

9

186.38

 

 

10

48.84

 

 

11

99.79

 

 

12

60.57

 

 

13

31.00

 

 

14

600.00

 

 

15

4.90

 

 

16

448.85