Note: Where available, the PDF/Word icon below is provided to view the complete and fully formatted document
 Download Current HansardDownload Current Hansard    View Or Save XMLView/Save XML

Previous Fragment    Next Fragment
Tuesday, 7 October 2003
Page: 20729


Mr McClelland asked the Attorney-General, upon notice, on 18 June 2003:

(1) In respect of ANAO Report No. 45, 2002-03 Reporting of Financial Statements and Audit Reports in Annual Reports, Appendix 1, Table 8, what were the errors identified by the Auditor-General inannual reports of agencies in the Attorney-General's Portfolio.

(2) What action has each agency taken to correct these errors.


Mr Williams (Attorney-General) —The answer to the honourable member's question is as follows:

(1) and (2) The following agencies within the Attorney-General's portfolio were identified as having errors in their annual reports and have corrected the errors as follows:

Attorney-General's Department

The errors identified by the Auditor-General in the 2001-02 Annual Report of the Attorney-General's Department were: On page 257, in the 2000-01 column, the receivables not overdue figure was shown as $8,644,000. This figure should have been shown as $8,523,000. On page 257, in the 2000-01 column the total receivables not overdue and overdue was shown as $11,711,000. This figure should have been shown as $11,590,000. The errors will be noted and the correct figures included in the section in the Department's 2002-03 Annual Report dealing with material corrections to the previous year's annual report. The Department has put into place additional supervisory procedures to ensure that a similar error will not occur in regard to the 2002-03 and future financial year statements.

CrimTrac

Three errors were identified in CrimTrac's Annual Report 2001-02 after it was tabled on 22 October 2002. The Chief Executive Officer's statement in the financial statements section was dated 20 September 2002 when it should have been 20 August 2002, while elsewhere in the same section there were two unnecessary dollar column headers. CrimTrac produced and included an adhesive-backed corrigenda in all reports distributed after the corrected report was tabled in place of the original on 4 March 2003. All reports distributed since then have included the corrigenda.

Australian Transaction and Reports Analysis Centre

An error was detected in the online version of the Australian Transaction and Reports Analysis Centre (AUSTRAC) Annual Report 2001-02. A list of these errors is provided in Attachment A. Once errors were referred to AUSTRAC, they were immediately rectified. AUSTRAC's procedures have been reviewed to ensure that errors in the financial statements do not appear in the future. This includes ensuring that an officer outside the Annual Report and Financial Statement compilation team reviews the financial statements in the hardcopy and electronic versions.

National Native Title Tribunal

An error was identified in the National Native Title Tribunal (NNTT) audit fee in Note 12 which was misstated as 13,000 with a $000 column heading. The correct figure should have been 13,000 with only $ as the column heading. The error was due to inadequate checking of column headings, in particular, because the figure was carried over to a new page from the original draft during typesetting. The NNTT will include a correction statement in the 2002-03 Annual Report.

Federal Court of Australia

A formatting error was identified in the presentation of the Federal Court of Australia's financial statements on its website. Landscape pages were presented in portrait format. The Federal Court has undertaken the necessary corrective action to rectify the error and has established procedures to address this oversight for future website publications.

Australian Federal Police

A discrepancy was identified in the Australian Federal Police (AFP) Annual Report electronic version on the AFP website. The nature of the discrepancy was the duplication of page 133 and the omission of page 134 in the electronic version. The omitted page contained the audit opinion and signature of the Auditor-General's delegate. The AFP has incorporated a revised checking procedure into the page conversion process to ensure the integrity of all electronic copy conversions prior to the information being posted to its website.

Office of the Federal Privacy Commissioner

The error in the Office of the Federal Privacy Commissioner's Annual Report 2001-2002 relates to the late posting of the Statement of Financial Performance on the Office of the Federal Privacy Commissioner's website. The error only occurred in the electronic copy of the Annual Report. The error was corrected on 14 January 2003 when the Statement of Financial Performance was published on the agency's website.

Insolvency and Trustee Service Australia

In the printed and electronic versions of the annual report of the Insolvency and Trustee Service Australia (ITSA) for 2001-02, pages 106 and 107 (which show Note 19C of the financial statements) were published in reverse. The error occurred in the course of preparation for publication. The version of ITSA's 2001-02 Annual Report on the agency's website was corrected as soon as it was brought to notice.

Attachment A

AUSTRALIAN TRANSACTION REPORTS AND ANALYSIS CENTRE

TYPE OF ERROR

LOCATION OF ERROR

ERROR

SIGNIFICANCE

Numerical

Electronic copy HTML

In the electronic copy of the annual report, Note 5A Plant and Equipment, the subtotals have been omitted.

Insignificant as the sub totals can be calculated; however inconsistent with other parts of the note.

Numerical

Electronic copy HTML

In the electronic copy of the annual report, Note 5B Table B Analysis of Plant, Equipment and capitalised software, the numbers are in different columns when compared to the certified financial statements.

Significant as has published incorrect data.

Text

Electronic copy HTML

In the electronic copy of the annual report, Note 8 Cash flow reconciliation, the heading differs to that in the certified financial statements.

Insignificant

Text

Electronic copy HTML

In the electronic copy of the annual report, in Note 12 Act of grace payments and waivers, there is additional text included.

Insignificant

Printing/Typing

Electronic copy HTML

In the electronic copy of the annual report, Note 14 Average staffing levels, there is a $ sign as a heading.

Insignificant

Text

Electronic copy HTML

In the electronic copy of the annual report, Note 15A Financial instruments - terms conditions and accounting policies, has the incorrect comparative year when compared to the certified financial statements.

Insignificant

Text

Electronic copy HTML

In the electronic copy of the annual report, in Schedule of Commitments, the description of lease for motor vehicles has an additional line when compared to the certified copy.

Insignificant

Numerical

Electronic copy HTML

In the electronic financial statements, Note 10 Executive remuneration, the scale of remuneration is incorrect when compared to the certified copy of the annual report. As a result the number of executives receiving a certain amount differs between the two copies.

Significant as incorrect numbers have been published.