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Wednesday, 6 June 1984
Page: 2715

(Question No. 761)

Senator Colston asked the Minister for Education and Youth Affairs, upon notice , on 28 March 1984:

Are record cards kept for students in government schools in the Australian Capital Territory; if so, what information is held on these cards, who has access to the cards and are parents able to peruse the record cards.

Senator Ryan —The answer to the honourable senator's question is as follows:

Record cards are kept for students in government schools in the Australian Capital Territory. The record card is maintained in two sections:

(1) a general record card accessible to parents and in some cases students, as well as to teachers;

(2) a confidential record card accessible to teachers and counsellors but open to discussion with parents in an interview situation.

The information held on the non-confidential card includes name, date of birth, parent/guardian, address, telephone, record of admissions, record of absences, siblings, pre-school attendance, emergency contact, date and name of standardised tests undertaken, interests and participation, teacher's chronological comment and special factors, for example authenticated information regarding legal custody of a child.

The confidential card has results of the standardised tests administered by school counsellors and teachers. A section of the card has an action box where the school is asked to initial that the parent/guardian of the child has been informed of the conditions attached to the use of the student record card and the confidential card.