Note: Where available, the PDF/Word icon below is provided to view the complete and fully formatted document
 Download Current HansardDownload Current Hansard    View Or Save XMLView/Save XML

Previous Fragment    Next Fragment
Monday, 12 September 2011
Page: 5824

Defence: Hospitality

(Question No. 530)

Senator Johnston asked the Minister representing the Minister for Defence, upon notice, on 21 March 2011:

With reference to the answer provided to Question on Notice No's. 117-119:

(1) How many attended the 34 Squadron Thank You function at Parliament House on 24 November 2010.

(2) What was the cost per head for this function.

(3) What was the official purpose of this function.

(4) Who approved the expenditure.

Senator Chris Evans: The Minister for Defence has provided the following answer to the honourable senator's question:

The figures originally provided by the Department in response to Questions on Notice No's 117-119 (Table 3) in relation to the 34 Squadron function are incorrect. This was due to a transcription error in the data provided to respond the question.

(1) Approximately 100 guests attended the 34 Squadron function at Parliament House on 24 November 2010.

(2) The cost per head for the function was $32.18 (excluding GST). A full breakdown of the cost of the 34 Squadron function is detailed in the table below:


34 Squadron


24 November 2010


Parliament House


Minister for Defence

Number of Guests:

100 (based on guest list)



Cost (ex GST)

Drinks (Soft and Alcoholic drinks)


Food - Supermarket/Delicatessen


Food - Parliament House Caterers by IHG


Beverages/Catering Total


Food - Delivery Charges


Function Security


Credit Card Surcharge


Other Expenses Total


Total Function Cost (ex GST)



(a) Per head cost has been calculated by dividing the total cost by the number of attendees.

(b) Costs reported in the above table have been taken from submitted invoices/receipts to the Ministerial and Executive Support Branch as at 25 March 2011.

(3) The purpose of the official function was to 'thank' 34 Squadron personnel for their on going efforts and outstanding efficiency in providing special purpose transport to visiting Heads-of-state, Governor-General, Prime Minister and other Australian Government officials.

(4) Expenditure of the official hospitality was approved in accordance Chapter 2.2 (Clause 2.2.3) of Department of Defence Financial Management Manual by the Assistant Secretary of Ministerial and Executive Support.